What is a Street Vacation?
The term Street Vacation refers to the process where an individual (who owns property adjacent to the right-of-way) can petition the City Council to acquire public right-of-way for private use. Public right-of-way is any property where the City has a right to use the land for street purposes whether or not the right-of-way has ever been improved.
Seattle Department of Transportation (SDOT) administers the process for the review and analysis of street vacations.
First: The City Council will consider the impact of the proposed vacation upon the circulation, access, utilities, light, air, open space and views provided by the right-of-way. These are defined by the policies as the public trust functions of the right-of-way and are given primary importance in evaluating vacation proposals. The policies require mitigation of the adverse effects upon these public trust functions. What constitutes adequate mitigation will be determined by the City Council.
Second: The Council will consider the land use impacts of the proposed vacation. A proposed vacation may be approved only when the increase in development potential that is attributable to the vacation would be consistent with City land use policies for the area in which the right-of-way is located. The Petitioner must provide specific information about what the vacation contributes to the development potential of the site.
Third: Proposed vacations may be approved only when they provide a long-term benefit to the general public. Vacations will not be approved to achieve short-term public benefits or for the sole benefit of individuals. Mitigation of the adverse effects of a vacation does not in itself constitute a public benefit. The petition must contain a specific proposal for meeting the public benefit requirement.
The City Council will weigh the public trust and land use effects of a vacation, mitigating measures and the public benefit provided by the vacation to determine whether or not the vacation is in the public interest. In balancing these elements of the public interest, the Council will place primary importance upon protecting the public trust functions of the right-of-way.
The Street Vacation process is provided for in State Law (RCW 35.79) and the Seattle Municipal Code (SMC 15.62). The City's Street Vacation policies are contained in Clerk File 310078.
The Petitioner is required to provide information regarding the proposed vacation and project to appropriate groups in order satisfactorily identify pertinent issues. The main opportunities of community notification are:
What is the petition process?
Petition - A Street Vacation is initiated by a petition to the City Council. The petition must include signatures of owners of more than two-thirds of the property abutting the street proposed to be vacated. SDOT will prepare the petition form upon written request. SDOT provides the staffing for the review and analysis of petitions.
Upon receipt of a signed petition, together with a $450 filing fee and all required supporting documents describing the project, the petition is checked for valid signatures. If the petition contains the necessary signatures, it is filed in the City Clerk's Office and referred to the City Council.
Review and Issue Identification – Project information including site maps, project information, environmental analysis and other supporting information is circulated to various departments, public agencies and community groups for their review and comment on the proposed vacation.
Community GroupsThis first level of review is intended to identify issues related to a proposed vacation and subsequent development. This includes technical issues such as utility or transportation impacts, as well as urban design issues, and land use impacts. Broader policy issues such as community concerns and compliance with Comprehensive Plan or Neighborhood Plan goals and other City policies and goals are also analyzed. This phase of the review should result in a clear picture of the proposed development, any issues or policy questions, and should produce a clear description of the public benefit provided by the proposal. During this phase of review, the petition will generally be reviewed by the Seattle Design Commission. Responding to issues and refining the public benefit proposal may involve significant design changes or revisions by the Petitioner.
SDOT Recommendation - After receiving all the comments on the potential vacation, all environmental documents, and other required information, and after completion of the review by the Design Commission and other reviewers, SDOT will review the proposal for compliance with the Vacation Policies and other applicable policies. SDOT will prepare an analysis for the City Council including a recommendation whether the vacation should be granted or denied, recommended conditions, mitigation measures, and the specific public benefits of the proposal.
Public Hearing - The Transportation Committee of the City Council holds a public hearing on the proposed vacation. Owners and residents of properties within a 300-foot radius of the vacation area are notified of the hearing no less than 20 days in advance. The property is also posted, the notice is included in the City's general mail release, and notices are displayed in three of the most public places in the City. Following the public hearing the Committee will consider the public comments, the SDOT recommendation and other relevant information and vote on the proposed vacation. The Committee may accept or alter the SDOT recommendation, including altering or adding conditions or mitigation measures or refining the public benefit proposal. The Committee then forwards its findings to the full Council for consideration and final action.
Final Ordinance – The vacation approval process is in two parts. If the Council grants the vacation, the Petitioner receives conditional approval and may proceed to develop the project and work on meeting all the conditions imposed on the project. When all fees have been paid, any easements recorded and conveyed, and all conditions are satisfied, as determined by the City, the City Council will pass an ordinance formally vacating the right-of-way. If real property is conveyed, all appraisals, deed conveyance, title work, and environmental assessments must be completed prior to the passage of the ordinance. The ordinance is signed by the Mayor and recorded in the King County Records for public record. A signed copy of the ordinance is then sent to the Petitioner.
What are the costs for a street vacation?
Initial Filing Fee: - $450 non-refundable filing fee,
Post Hearing Fee: - $300 for all property, but $150 for single family residential zoned property,
Appraisal Fee: - the actual cost of the appraisal; but $600 is the cost for single family residential zoned property.
Vacation Fee: - the full appraised fair market value is required for streets and alleys that have been a part of the dedicated public right-of-way for 25 years or more.
If real property is conveyed in satisfaction of the vacation fee, the property must acceptable to the City. The full appraised value of the land will be credited against the vacation fee.
When a project is nearing completion, the City contracts with an appraiser for an appraisal summary report. The cost is typically $5,000 or more and is the responsibility of the Petitioner. The appraiser is provided with relevant project information, including conditions imposed on the vacation. The appraiser will discuss the project with the Petitioner and consider any information such as utility easements or conditions that may affect the land value. It is the responsibility of the Petitioner to provide the appraiser with any information that may have a bearing on the valuation.
The vacation fee is determined by the appraisal process as required by Code. The fee is not set by the City, and the City has no authority to negotiate the fee. If questions are raised concerning the appraisal, a second appraisal may be requested and an independent review of both appraisals may be required. This cost is the responsibility of the Petitioner.
Appraisals are time-sensitive and will generally be considered valid for a period of 6 months. Any significant delay in the payment of the fee may require an updated appraisal. The street vacation fee must be paid prior to the passage of the final vacation legislation.
The Petitioner is required to provide SDOT with quarterly reports detailing the progress on developing the project and meeting the conditions imposed by the City Council.
If the Petitioner cannot complete the vacation process within the five-year time frame, the Petitioner must, in writing, request additional time. The City Council will determine whether an extension of time is appropriate.
How long does the vacation process take?
Submittal of Quarterly Reports specifically outlining progress on the development and fulfilling the conditions;
For official property and land use records contact King County Department of Records and Elections, Records Division, at 296-1570 or at 311 King County Administration Building, 500 Fourth Avenue, Seattle, Washington 98104.
Plat maps may be obtained from Seattle Public Utility, Engineering Services Records Vault, Seattle Municipal Tower, 700 Fifth Avenue, Suite 4798, 684-5132.
Design Commission information may be obtained from Valerie Kinast at 233-7911. Please call 3-4 weeks in advance of the desired presentation date. Staff can help answer any questions about the Commission and set up a preparatory meeting to discuss project details.
DPD information may be obtained at 684-8600 or on the 20th floor of Seattle Municipal Tower, 700 Fifth Avenue, Seattle, Washington 98104-5043.Geographic Information System (GIS) mapping services are available at 684-0965 or on the 20th floor of Seattle Municipal Tower, 700 Fifth Avenue, Seattle, Washington.
How do I proceed?
STEP ONE: Before beginning the vacation process.
1. Community notification: Prior to beginning the vacation process contact community or neighborhood organizations and business groups in the area where the project is located and provide information about the proposal. Work with these groups to identify any community concerns or issues.
2. Feasibility Assessment: Contact SDOT Street Vacation staff to discuss the feasibility of your proposal. In most circumstances, Street Vacation staff will schedule a feasibility assessment meeting including other SDOT staff, City Design, Dept of Planning and Development and other City staff as needed. Staff will review your proposal and provide a threshold assessment of the feasibility of a potential vacation whenever possible.
STEP TWO: Requesting a vacation petition
If the vacation seems feasible following the threshold assessment meeting, you must request a petition in writing. Written petition request must include the following information:
Upon receipt of a written request containing the information listed above, SDOT will prepare a petition form and return it to the contact person for the Petitioner’s signatures, filing fee, and supporting documentation.
STEP THREE: Submitting a signed Vacation Petition and supporting documentation.
Petitions must be submitted with all supporting documentation outlined below. Petitions submitted without the required information will be returned to the Petitioner.
Please provide two copies plus an electronic copy on disc of the signed Vacation Petition and all the supporting documentation and maps. The submittal should include a response to all of the following items and the responses must be numbered and in the order listed below:
1. Filing Fee: Check for $450.00 filing fee payable to City of Seattle Department of Finance.
2. Required Signatures: Signed and completed petition with signatures representing ownership of 2/3 of the property abutting the right-of-way to be vacated as required by state law. Specifically, the petition must contain the signatures of the property owners on both sides of the affected street (alley), even though only a portion (or side) is sought for vacation. For property owned by a business entity, the petition must contain notarized signatures of two authorized officers . The submittal must include documentation (such as articles of incorporation or other organizational documents demonstrating the authority to bind the organization) and names and titles of officers who are authorized to bind the corporation.
3. Community Information: The Street Vacation Policies require community notification prior to beginning the vacation review process. List the community or neighborhood organizations and business groups that were provided information about the project, and include contact names, addresses, phone numbers, and e-mail addresses.
4. Development Team: Provide information about the development team, including the architect, engineer, land use attorney, artist, or other team members and include name, address, phone number and email address.
5. Right of Way Proposed for Vacation : Identify the public right-of-way proposed for vacation. Provide a legal description of the right-of-way proposed to be vacated; survey and title work may be required.
6. Project Location : Provide the project address; the boundaries of the block where the project is located; the neighborhood or area of the City; the Neighborhood Planning Area; the current zoning for the area and any zoning overlays or special review districts.
7. Reason for the Vacation: Describe why the vacation is being sought and list specifically what the vacation contributes to the development of the project. Provide a “no vacation” alternative that describes what could be built on the site without a vacation. Include existing conditions and any constraints, such as the topography that impact the potential development of the site.
8. Project Description: Describe the current conditions on the site and the existing uses. Provide specific project information. This should include a clear description of the project, including: the uses, dimensions, height, stories, parking spaces, etc in sufficient detail to understand how the site will be developed and how the project will function.
9. Other Land Use Actions: Provide information about other land use actions, such as a rezone, Major Institution Master Plan, or administrative or Council conditional use, or review from the Landmarks Preservation Board, or any other special review. SDOT will need final recommendations resulting from these reviews when it becomes available.
10. Vacation Policies/ Transportation Impacts: Describe the transportation impacts and address both the impacts from the loss of the right-of-way currently and in the future as well as the transportation impacts from the new development. Describe any impacts on the transportation system, which includes impacts to pedestrians, bicycles, transit and vehicles. Describe impacts to the street grid and development pattern in the area and open space value of the street right-of-way; address both current and future impacts. A traffic analysis will be required but you may submit the traffic analysis later in the process with any other required environmental documents.
11. Vacation Policies/Utility Impacts: During the City review of the proposed vacation, the Petitioner should work with the utilities that may be impacted by the vacation and develop a utility mitigation plan to address, in detail, how utilities impacts will be addressed. This plan must be competed before the petition proceeds to City Council review.
12. Vacation Policies/Land Use Impacts: Address the land use impacts; specifically address the increase in development potential attributable to the vacation. Provide specific information on the difference in the development of the site with or without a vacation. Address issues such as scale, building orientation, and access to the site that may be impacted by the vacation. Address neighborhood character and design issues and describe how you project fits into the specific neighborhood in which it is located. Discuss applicable Comprehensive Plan goals and other City and neighborhood land use and planning goals for the area.
13. Vacation Policies/Public Benefit: Provide a discussion of the public benefit proposal including how the public benefit proposal serves the general public. Include an itemized list that provides a detailed description of each element of the proposed public benefit. Benefits must be long term and must serve the general public not merely the users of the development. The public benefit must be benefits that are not required by the land use code or other regulations and for which no other development credit is sought.
14. Public Benefit Matrix: A number of factors will be considered in balancing your public benefit proposal with the public interest, provide a matrix that includes:
15. Site Maps: A copy of the plat map is required. Provide maps of the block(s) containing the project site that show all dimensions of the property and the development, and include total square footage. Provide the current ownership of each lot on the subject block.
16. Project Maps: Provide maps and sketches of the project design; include plot plans, elevations, project sketches or conceptual drawings.
17. 9-block Urban Design Analysis: Provide maps of the 9-block area to show the urban design context of the proposed project. Include current development showing current uses and development patterns, zoning of the area, the street grid and traffic patterns, and public uses.
18. Impact on Public Transportation Projects: If your project site is in the vicinity of a major transportation project such as Sound Transit, provide information about how your project responds to the public project.
19. Environmental Impact Statement (EIS): If DPD determines that an EIS is required, the Petition may not proceed to City Council until this work is completed. DPD will require that the EIS contain a “No Vacation” alternative. Provide a copy of the Draft and Final EIS with vacation/no vacation alternatives, or an environmental checklist, if applicable.
20. Neighborhood Plan: If your project is located within the boundaries of an adopted neighborhood plan, demonstrate how your project advances the goals of the plan. Provide a map of the neighborhood planning area.
21. Comprehensive Plan and other City Plans and Goals: Provide information as to how your project advances City goals as identified in the Comprehensive Plan and any other relevant plans.
22. Sustainable Practices: Provide information on green and sustainable construction and operational practices and the level of LEED certification associated with the project.
23. Design Review Board: Provide copies of the minutes and design material presented to the Design Review Board.
24. Company/Agency Information: Include background information about your business or agency, its history, how long at your present location, number of employees, etc. Describe how your business or agency will grow with the vacation, such as number of employees or patients, or students served by the proposed development.
25. Development Schedule: Provide a proposed development schedule and timeline.
Please note that you may be required to provide additional information, as necessary. You will be asked to respond to comments SDOT receives on the vacation petition and to provide a Utility Mitigation Plan before the vacation is scheduled for City Council review.
Clerk File 310078: City of Seattle Street Vacation Policies.
Ordinance 120607: Legislation relating to Vacation Fees