Child Care Assistance Program

For working families, or a parent going to school, the Child Care Assistance Program (CCAP) is set to help those who are eligible and living within the Seattle city limits pay for child care services for children up to 13 years old. 

CCAP recipients must meet the following requirements: 

  •  Live within the Seattle city limits (Residents living in unincorporated King County are not eligible). Use this tool to determine if you live within the City limits
  •  Be employed and/or enrolled in qualified education or job training program
  •  Have a child under 13 years old 
  •  Identify a provider contracted with the City of Seattle 
  •  Meet the income guidelines  based on family size


Income Requirements

  • CCAP is designed to serve families with income that falls between 200.1% and 350% of the Federal Poverty Level (a national standard to determine benefits program eligibility.) To calculate FPL, the CCAP Intake Team uses gross (pre-tax) monthly income. Use this tool to calculate your FPL.
  • Below is a breakdown of gross monthly income ranges that are eligible for CCAP: 

  • Demonstrate ineligibility for any other child care subsidy program

Prior to applying, ensure you meet the eligibility criteria above by completing this form and sending it to: CCAP@seattle.gov

If you're having trouble with the form?  Simply send an email to CCAP@seattle.gov with the following information:

  • Parent/Guardian Name
  • Home Address
  • Email Address
  • Phone Number
  • # of adults (over 18) in your family
  • # of children in your family (including age of each child)
  • Are all adults either working or enrolled in school?
  • What is your family's estimated gross (pre-tax) monthly income?
  • Have you already identified a CCAP provider? If so, who?  

Passing the CCAP eligibility screening does not guarantee that a family is eligible to receive a CCAP subsidy.

If you pass the eligibility screening, a representative from the CCAP Intake Team will contact you to complete an application and submit additional verification documents.

If ineligible, you will also be notified by the CCAP Intake Team. Depending on the reasons for ineligibility, families can find additional child care resources through: DCYF Working Connections or Child Care Resources

The City of Seattle's Department of Education and Early Learning contracts with over 180 high-quality and affordable child care providers. To utilize a CCAP voucher, a family must work with a provider licensed with the City of Seattle. Click on the link below to access a current list of providers compiled and vetted by the City of Seattle's Department of Education and Early Learning (DEEL):

CCAP providers - organized by ZIP Code

CCAP providers - organized alphabetically

DEEL is not a regulatory body and does not license or endorse any provider on this list or guarantee the quality of child care services provided.  Parents are strongly encouraged to carefully interview and check references of any provider before leaving a child in care. Please visit the statewide Child Care Check registry to get more detailed information about state licensed child care providers in Seattle and Washington State. 

The City typically pays between 25% to 70% of the average child care provider's rate. The CCAP subsidy amount is calculated based on family size, income, hours of care needed, and age of the child. A family applying to CCAP receives one voucher for each individual child in care. The CCAP voucher authorizes monthly child care payments to an approved child care program. The voucher can be used for full-time, part-time, or before/after school care. Vouchers are authorized for 12 months; vouchers for student parents will be authorized for three months at a time, pending course schedules.

CCAP-eligible families are responsible for paying the difference between the CCAP subsidy amount listed on the voucher and the provider's regular monthly rate. Families pay the difference in tuition directly to the child care provider.

CCAP cannot cover registration fees, wait list deposits, or any additional fees. Fees and their due dates are to be established by an agreement between families and their child care provider. The CCAP Intake Team is unable to tell families exactly what a provider's additional fees will be.

Application Process:

Where can I find the CCAP application packet online?
The complete application packet for CCAP is not online. The application packet is the second step in the process. The first step is getting screened for eligibility. Once you complete the screening, a representative from the CCAP Intake Team will contact you, via email or mail, with the specific application materials and requests for verification documents.  To be screened, please review this information.

What information do I need to gather to apply for CCAP?
After you've been screened for basic eligibility, you will need to identify a CCAP provider who works with your schedule and has availability for your child(ren). You will also need to submit documentation to verify the following information:

  1. Your child's age
  2. Your address 
  3. Your family's gross (pre-tax) income 
  4. The hours of care needed The following documents are acceptable for demonstrating these requirements.

I live with a roommate and all our utility bills are in their name. Can I use other documents as proof of address?
Yes! In circumstances where you are unable to provide the acceptable address verification document, request the Housing Affidavit Form from the CCAP Intake Team. This form allows you to describe your living situation and offer alternative documentation for your address verification.

I am applying for CCAP in September 2019.If I am eligible, can I backdate my subsidy to help cover childcare expenses from June 2019?
Unfortunately, no. Due to our billing system, the CCAP Intake Team is unable to backdate for care outside of the current month. However, if your child is currently attending one of the CCAP-licensed providers, you can work with the CCAP Intake Team to determine options for back-payment during the month your application was completely submitted and verified eligible. Note: because CCAP cannot guarantee that you will be eligible for the program until the process is complete, it's not recommended you start child care without a finalized voucher.

What if I don't have a provider set up when I apply to CCAP?
The CCAP Intake Team is unable to issue a voucher if you have not selected and tentatively secured a provider from the pre-approved CCAP child care list. If you submit a completed application without an approved provider, the CCAP Intake Team will put a hold on your application packet until you are able to select an approved provider that works with your schedule and has availability for your child(ren). To be finalized, all vouchers must be signed by the parent and the CCAP-approved child care provider. If you choose a provider that is not already on the approved list, the provider must go through the contracting process with the City which may take 3 months and up to 1 year for approval.  

Eligibility:

One of my children recently turned 18 and is out of high school, but they live at home. Are they included in my family size?
No. Once a child is over the age of 18 and is no longer enrolled in high school, they are not considered in calculating your family size. 

I am enrolled in a 4-year degree program. Can I use a CCAP to help with childcare while I am in class?
Yes! Parents seeking an AA or their first BA degree (at least 10 credits per quarter) are eligible to receive a subsidy to cover childcare during their classes. Furthermore, students (who are enrolled in at least 10 credits per quarter) do not have to meet the City's minimum income guidelines to receive assistance. Working students are eligible for child care subsidy if they are ineligible for the state's Working Connections Child Care Program. 

Are vocational or ESL programs eligible for CCAP?
Parents may be enrolled in certified ELL/ESL programs that will help them be better prepared for the workforce. These programs are typically time-bound and have a specific class schedule. Parents enrolled in trade or vocational schools are also eligible for CCAP during their class and travel time.

I'm enrolled in a Masters or PhD program. Am I eligible for CCAP?
No. CCAP is available for students who are seeking an AA, their first BA or in ESL/ELL or vocational programs.

I'm unemployed and not enrolled in a full-time AA or BA program, but I need childcare assistance. Can CCAP help with my childcare needs?
Unfortunately, CCAP is not available for parents who are not employed and not enrolled in an approved education program. This includes childcare needed for doctors' visits, physical/occupational therapy, job searching/interviews, or otherwise inability to care for a child (i.e. disability.)

I only work part time, could I still be eligible for CCAP?
Yes! During the enrollment process, the CCAP Intake Team will ask for documentation of your work schedule to determine what hours of care you need/qualify for. CCAP vouchers can be generated for a wide-range of circumstances, which are addressed on an individual basis.

I work the graveyard shift; can I receive a CCAP subsidy to cover care for my child while I sleep during the day?
Yes! Our CCAP Intake Team will consider your individual schedule and generate a voucher to align with the necessary hours of care.   

I own my own business. How do I provide proof of income and work schedule? To confirm income from self-employment, request a Declaration of Self Employment Income form from the CCAP Intake Team. The hours of care are determined based on the parent's report of hours of care needed for the self-employment business.

CCAP Providers:

I am already working with a provider and want to stay with them, but they are not on your CCAP Provider List. Can I still use CCAP to subsidize my child care expenses? No. CCAP can only help pay for child care providers who contract with the City of Seattle. If your provider is interested in establishing a contract with the city, please have them contact the Department of Education and Early Learning at 206-386-1050. The CCAP provider approval and contracting process can take anywhere from 3 months to a year depending on the provider's completeness of documentation.

I'm eligible for Working Connections Child Care, but CCAP seems easier to apply for and my provider prefers it. Can I just use CCAP instead of WCCC?
We strive to decrease barriers for families and providers. However, one of the eligibility requirements for CCAP is that you not be eligible for another subsidy program.

If I want to switch to a different provider with higher rates, can I receive a higher CCAP subsidy?
No. Your CCAP subsidy amount is determined by your gross monthly income, your family size, and your child's age. Unless one of those factors change, your CCAP subsidy amount does not change. This dollar amount can "go farther" at providers who have lower rates, but this amount will not cover as much of the expenses at a higher rate provider.

I want my child to attend one provider before school and another provider after school. Is that possible with CCAP?
As long as both providers are within the CCAP network - yes! The CCAP Intake Team will work with you during the enrollment process to arrange your voucher schedule between the providers.

Additional questions? Give us a call! 206-386-1050  

2018 Berk CCAP Analysis and Recommendations