Secure Scheduling Ordinance

Administrative Rules proposed for City of Seattle Secure Scheduling Ordinance

Office of Labor Standards invites public comments until March 28, 2017

The Seattle Office of Labor Standards (OLS) has proposed Administrative Rules for Seattle's Secure Scheduling Ordinance (SMC 14.22). Members of the public have until Tuesday, March 28 to comment on these proposed rules.

Submit Comments

Rules for Comment


The Seattle Secure Scheduling Ordinance Applies To:

  • Retail and food services establishments with 500+ employees worldwide;
  • Full service restaurants with 500+ employees and 40+ full-service restaurant locations worldwide.

The law will take effect July 1, 2017.

Key provisions of the ordinance:

  • Good Faith Estimate: Upon hire, employers must provide a good faith estimate of the median hours an employee can expect to work, including on-call shifts.
  • Right to Request: Employees may request schedule preferences to balance their other commitments, like caring for a family member, working another job and attending school. Employers must engage in an interactive process with employees to discuss these requests, and must grant a request related to a major life event unless there is a bona fide business reason.
  • Advance Notice: Employers must post employees' work schedules 14 days in advance.
    • Additional hours: If an employer adds hours to the employee's schedule after it is posted, the employer must pay the employee for one additional hour of "predictability pay."
    • Subtracted hours: If an employee is scheduled for a shift and then sent home early, the employer must pay the employee for half of the hours not worked.
    • On-Call Protections: Employees receive half-time pay for any shift they are "on-call" and do not get called into work.
    • Exceptions to predictability pay:
      • When an employee requests changes to a schedule (e.g. when an employee requests to leave work early to attend a concert.)
      • When an employee finds replacement coverage for hours through an employee-to-employee shift swap.
      • When an employer provides notice of additional hours through mass communication and an employee volunteers to cover hours.
      • When an employer conducts an in-person group conversation with employees currently on shift to cover new hours to address customer needs and an employee consents to take the hours.
  • Right to Rest: If the gap between a closing and opening shift (i.e. clopening) is less than 10 hours, the employer must pay the employee time-and-a-half for the difference.
  • Access to Hours: Employers must offer additional hours of work to qualified existing employees before hiring external employees.
  • Record-Keeping Requirements: Employers must keep records for three years to show compliance.
  • Protection from Retaliation: Employees have the right to decline any hours not on the originally posted schedule.
  • Workplace Poster: Employers must display the City of Seattle's workplace poster in a conspicuous and accessible place at the worksite, in English and the employees' primary language(s). The Office of Labor Standards will create the poster and provide translations.

Links:

Secure Scheduling - SMC 14.22

Secure Scheduling Ordinanace

Press release: Mayor Murray, Councilmembers applaud unanimous adoption of secure scheduling legislation

Secure Scheduling Infographic

Secure Scheduling Legislation - Effective July 1, 2017

Questions?
Email laborstandards@seattle.gov or call OLS Senior Policy Analyst Karina Bull at 206-684-4536.