Rental Housing Program
The Seattle Office of Housing monitors multifamily properties with agreements through the Rental Housing Program. Owners and Property Managers are required to ensure that terms of the Agreements executed with the Office of Housing are compliant, including, but not limited to (refer to each Property’s documents) affordability restrictions, tenant income eligibility, property management and physical conditions of the Property. The information and documents provided on this website are tools to assist in meeting an Owner's obligations to provide affordable housing under this Program.
Office of Housing Asset Managers Assignments by Agency: Assignments List
Sign up for the Portfolio Compliance Corner email for training, rent and income limits, and other updates from the Asset Management Team.
Renters: This page is intended for Owners and Property Management. Renters interested in applying for properties should review materials on the Office of Housing Find Housing page.
Use the below forms when completing an initial occupancy certification or re-certification of eligibility. Forms that are property specific can be found on the Owner & Property Management Compliance tab.
Certification Forms
File Checklist *
Resident Eligibility Application (REA) *
Resident Eligibility Application (REA) (for Shelters only)
Authorization to Release Information *
Streamlined Recertification (for fixed income only year 3+)
Housing Eligibility Certification (HEC) *
Demographic Form *
HOME Initial Occupancy Checklist (HOME Only)
Lease Riders and Addenda
Lease Rider *
HOME Lease Addendum (HOME Only)
VAWA Addendum (HUD-91067)
Verification Forms
Income Verifications
Verification Cover Letter
Employment Verification
Self-Employment
Unemployment
Non-Employee Affidavit
Military Pay Verification
Gift Affidavit
Child Support Affidavit (for Households with minors)
Explanation of Deposits (Assets)
Life Insurance Verification
Real Estate Evaluation
Real Estate Income Calculation
Situation Verifications
Student Status Certification
Clarification by Phone
Disability Verification
Homeless Verification
Many assets are verification through source documentation. Please see the Compliance Manual (Coming Soon)
* Indicates Mandatory Document
Forms and information for Owners & Property Managements to maintain compliance with the Office of Housing agreements.
Rent
CPI Exception Worksheet
Equity Based Rent Increase
Vacancy and Filling Units
Extended Vacancy
Affirmative Marketing Guideline
Affirmative Marketing Report
Outreach for Affirmative Marketing
List of CBOs
Homeless Waiver Approval Form
Seattle FAIR HOUSING poster
Project Management Forms
Capital Needs Assessment
Casualty Loss
Management Plan Overview
Replacement/Operating Reserve Withdrawal Request
Transfer of Ownership Application
Forms and information specific to properties with HOME Program units. See the Loan Agreement to confirm if the Property has HOME.
HOME Annual Rent Increase Approval
HOME Initial Occupancy Checklist
HOME Lease Addendum
VAWA Addendum (HUD-91067)
HOME on HUD Exchange
Compliance is HOME Rental Projects: A Guide for Property Owners
Inspection Standards
In October 2023 the Office of Housing, in line with other public funders, will be ceasing the use of the Uniform Physical Conditions (UPCS) and beginning to use HUD NSPIRE standards. More information will be provided as it comes available. See the HUD NSPIRE website for current information.
Consent to Enter
As recipients of public funding, affordable housing properties are subject to physical inspections and as part of this process your agency will have to ensure that proper notice is given, and consent is obtained prior to an inspection. Upon notification from the Office of Housing that a property will be subject to a physical inspection, it is recommended that property management staff promptly begin the process of delivering notice to residents of the scheduled physical inspection and obtaining consent. Typically, you will receive notification from the Office of Housing of a planned inspection at least four (4) weeks in advance of the actual inspection. At the time of the physical inspection, staff from the Office of Housing will rely on your staff's representation that the tenant household has consented to the inspection and will enter the unit. The Seattle Office of Housing and SDCI have created two resident notifications that comply with the provisions of SMC 22.206.180(F). If you have any questions regarding SMC 22.206.180(F)(1) please contact SDCI Code Compliance Section at (206) 684-5700. If you have any questions regarding the Seattle Office of Housing inspection process, please email the Asset Management team at OFH_Portfolio@seattle.gov.
Annual Reporting utilizes two systems for providing information to the Asset Management Team.
Web-Based Annual Reporting System (WBARS)
This online system can be accessed at www.wbars.com and is used to submit Table 1, 2, 3 & 4. Training guides and videos are in the “Help” section (indicated with a “?”). Access is restricted to Owners, Property Management Agents who work for affordable housing Properties and participating Funders in Washington state. If access is needed, please start by contacting the Owner/Property Management Agent to ensure access is required for the duties being performed or reach out to your Office of Housing Asset Manager.
SharePoint for Supplemental Materials Submission
The Office of Housing Asset Management team utilizes SharePoint to receive documents for Annual Report. SharePoint access is restrictive and imperative Owner/Property Management staff request access.
Annual Report Submission Instructions