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The City Of Seattle
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Seattle City Light (City Light) is seeking a consultant to support the development of the scope of its 2005 Integrated Resource Plan (IRP). The selected consultant will be asked to review and evaluate City Light's preliminary IRP background work and help identify a preferred approach and scope for the 2005 IRP. Given the current industry environment for electric utilities, City Light expects to incorporate risk management and transmission issues in its IRP. Thus City Light is looking for consultant(s) who can support its technical, environmental and financial/economic expertise to develop a state-of-the-industry approach for its 2005 IRP. The consultant(s) will be expected to work with diverse groups, including representatives from City Light, other City Departments, an Advisory Board, the Mayor’s office, the City Council and other outside experts.
The primary scoping issues that the consultant will be asked to assist with are:
Scope of Work/Term of Contract/Budget/Schedule:
The selected consultant(s) will be available to offer expertise to support City Light staff in the selection of scope of work and methodologies for the 2005 IRP, as detailed in Section I. Selected candidates(s) are not expected to do the work independently, but rather to work with City Light staff.
The selected consultant(s) will present the results of the work done with City Light staff and the review performed in a written report that will include findings and recommendations on each of the three points identified in Section 1.
The term of the contract shall extend from the date of execution by the Superintendent of City Light, or his designee, to the end of January 2005. The maximum amount of compensation for the contract shall be known during negotiations.
City Light’s proposed schedule follows:
Activity |
Date |
Release RFQ |
September 7, 2004 |
RFQ Response due |
September 20, 2004 |
Finalists Notified |
September 27, 2004 |
Interview Finalists |
October 4, 2004 |
Notification of City Light’s Decision and Initiation of Contract Negotiation with Successful Consultant(s) |
October 7, 2004 |
Contract Executed |
October 11, 2004 |
Draft Report on Task 1 |
October 30, 2004 |
Draft Report on Task 2 |
November 15, 2004 |
Draft Report on Task 3 |
November 24, 2004 |
Preliminary Full Report |
December 1, 2004 |
Final Report |
December 15, 2004 |
A. Submittal (limit of 4 pages)
Successful respondents to this RFQ will describe their skills and expertise in relation to the IRP scope of work described above. Responses to this RFQ will include:
B. Submission Deadline
An original and eight (8) copies of your qualifications must be received no later than 5:00 pm, September 20, 2004, at the following address:
Seattle City Light
Attn: Raquel Bennett
Re: RFQ IRP
700 Fifth Avenue, Suite 3300
P.O. Box 34023
Seattle, Washington 98124-4023
Qualifications may be either mailed or hand delivered. The City is not responsible for late delivery caused by the Postal Service or private carriers. Any qualifications received after the deadline will not be evaluated.
All submittals become the property of the City of Seattle. The content of all submittals will be held confidential until the selection of a consultant is made. Any proprietary data must be clearly marked.
C. Requests for Information
Any requests for clarification or additional information regarding this RFQ shall be submitted in writing via fax or e-mail to Raquel Bennett at the following address by September 15, 2004:
Raquel Bennett, Strategic Advisor
e-mail: raquel.bennett@seattle.gov
Telephone: (206) 684-3823
FAX: (206) 233-2757
Responses to requests for clarification will be posted on City Light’s web page.
D. Packaging
Each submittal must include one (1) original and eight (8) copies of your qualifications.
E. Use of Recycled Content Paper
Consultants shall, whenever practicable, use recycled content paper for all documents submitted in the qualifications.
F. Duly Authorized Signature
The qualifications must contain the signature of a duly authorized officer or agent of the company submitting the qualifications.
G. Respondent Responsibility for Submittal Costs
The consultant shall be fully responsible for all qualification development and submission costs. The City does not assume any contractual obligation as a result of the issuance of this RFQ, the preparation or submission of a qualification by a consultant, the evaluation of an accepted qualification, or the selection of any finalists.
H. Economy of Qualifications
Qualifications should be prepared simply and economically and give a straightforward and concise description of the consultant’s capabilities to satisfy the requirements of the project. Special bindings, colored displays, etc. are not necessary. Emphasis should be placed on completeness and clarity of content.
I Proprietary Material
Any proprietary information in a submittal must be designed clearly and should be bound separately and labeled with the words "PROPRIETARY INFORMATION". Appropriate references to this information must appear in the body of the qualifications. An entire submittal marked "PROPRIETARY INFORMATION" will not be accepted.
Consultants should be aware that the City is required by law to make its records available for public inspection with certain exceptions (see Revised Code of Washington, Chapter 42.17). It is the City’s belief that this legal obligation would not require the disclosure of proprietary, descriptive literature that contains valuable designs, drawings or documentation. However, the consultant, by submission of materials market "PROPRIETARY", acknowledges that the City will have no obligation or liability to the consultant in the event that either must disclose these materials.
J Consultants Located Outside the City of Seattle
If a contract or subcontract is awarded to a consultant that does not have an office within the Seattle city limits, or does not have a City of Seattle Business and Occupation tax number, the consultant must contact the Seattle Department of Finance (Revenue and Consumer Affairs) at (206) 684-8484 in order to obtain a Seattle Business License prior to executing the contract.
K Non-Washington Corporations
If a contract or subcontract is awarded to a non-Washington corporation, such corporation shall obtain authorization to do business in the State of Washington prior to final execution. Information on obtaining authorization to do business in the State of Washington should be addressed to the Washington State Department of Revenue at 1-800-647-7706.
The laws of the State of Washington shall govern the contract executed between the selected consultant and the City, and any interpretations or constructions thereof. Further, the place of performance and transaction of business shall be deemed to be the City of Seattle, State of Washington; in the event of litigation, the exclusive venue and place of jurisdiction shall be the Superior Court for King County, Washington.
L. Non Discrimination and Affirmative Action
M. Women and Minority Consultant Participation
N. Invoicing and Payment Schedule
Deliverables (products, etc.) under the contract shall be submitted to the City according to a schedule to be agreed upon with the City. Upon acceptance of each deliverable by the City, the consultant may submit invoices for payment in accordance with a schedule to be negotiated.
O. Insurance Requirements
The selected consultant will be required to provide proof of insurance, and to have The City of Seattle named as an additional insured on their General Liability Insurance policy. Specific insurance coverages and amounts will be determined during negotiations and must be met by the selected consultant prior to executing the contract.
Selection and Contracting Process
A. Advertisement
The City will advertise this RFQ in the Seattle Daily Journal of Commerce (the City’s official newspaper) on September 8, 2004. Copies of the advertisement will also be sent to those firms in specific categories of services in the City’s Consultant Reference File, maintained by the Executive Services Department, Public Works and Consultant Contracting Section.
B. Selection Criteria
Experience/qualifications related to integrated resource planning
Availability during the scheduled scoping period and ability to deliver output within deadline
Demonstrated understanding of the Northwest and West Coast electricity and transmission systems
Demonstrated understanding of hydro-based utility operations
Ability to do independent evaluation of quantitative tools and data sources for resource planning
Independence from entities that develop and sell models, databases and other tools for integrated resource planning.
Independence from specific energy resource projects that could be considered in City Light’s 2005 IRP
Cost
References
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