Fee Schedule for Obtaining Public Records
Per the state of Washington's Public Records Act, 42.56 RCW, agencies may charge to recover the actual cost of making and providing copies of records when fulfilling requests. The City's fee framework is outlined in Director's Rule Fee Structure Public Rule - CPRA-02-2016.
Note that the City does not charge for inspecting public records. For large requests, the City may:
- Require a deposit of up to 10 percent of the estimated cost before making copies.
- Provide copies in installments.
- Require payment before providing further installments.
Delivery method / materials
|Online delivery through Public Records Request Center||There are three steps where charges may be incurred for receiving records through the PRRC:
||Cost for each step:
|Discs||Records are copied to optical storage devices such as CD or DVD.||$1 per disc|
|Paper copies||A per-page charge for hard copies of requested records. B&W or color.
8 ½ x 11; 8 ½ x 14; 11 x 17; double-sided or single-sided.
|$.15 per page|
|Scans||A per-page charge for converting a record from a paper copy to an electronic format.||$.10 per page|
|Flash drives and other formats||Customer can request records be delivered on a flash, thumb, USB and other portable storage devices.||Actual cost|
|Outside vendor||Outside vendors can be used for unusual formats, large quantities or when a requestor asks for delivery of copies faster than City can process.||Actual cost|
|Postage||If a customer requests records be delivered by U.S. Postal Service.||Actual cost (based on weight)|
|Mailing materials||Material to package records for mailing:|
|Any size manila envelope.||$.45|
|Disc protector (cardboard, jewel case, etc.)||$.50|