Child Care Assistance Program

What is it?

The Child Care Assistance Program (CCAP) helps income-eligible working families living within the Seattle city limits pay for child care services for children up to 13 years old.

Who is eligible?

  • CCAP recipients must meet the following requirements: 
  • Live within the Seattle city limits (Residents living in unincorporated King County are not eligible) *
  • Be employed and/or enrolled in qualified education or job training program
  • Have a child under 13 years old 
  • Identify a provider  contracted with the City of Seattle 
  • Meet the income guidelines  based on family size 
  • Demonstrate ineligibility for any other child care subsidy program

* Use this tool to determine if you live within the City limits - type in your address without the Zip Code and if a corresponding Councilmember is identified, then you live within the City of Seattle.

Interested? Complete the CCAP eligibility screening.

Prior to applying, ensure you meet the eligibility criteria above by completing this form and sending it to: CCAP@seattle.gov

Trouble downloading the form? Simply send an email to CCAP@seattle.gov with the following information:  
Parent/Guardian Name:
Home Address:
Email Address:
Phone Number:
# of Adults (over 18) in your family:
# of Children in your family (include the age of each child):
Are all adults either working or enrolled in school?
What is your family's estimated gross monthly income?
Have you already identified a CCAP provider? If so, who?

Passing the CCAP eligibility screening does not guarantee that a family is eligible to receive a CCAP subsidy.

The CCAP Intake Team "screens" families so that if a family is not initially eligible (based on address, income, employment/education,) the parent doesn't need to submit unnecessary forms/documentation. All information at the screening stage is the parent's self-reported estimations. Once the family is initially determined eligible, families will apply and submit detailed documentation of their income and residence. If the verifiable documentation submitted during the application process differs from the information reported during the eligibility screening, a family could be ineligible.

If you pass the eligibility screening, a representative from the CCAP Intake Team will contact you to complete an application and submit additional verification documents.

If ineligible, you will also be notified by the CCAP Intake Team. Depending on the reasons for ineligibility, families can find additional child care resources through: DSHS Working Connections or Child Care Resources

How it works:

Step One: Complete a CCAP eligibility screening. This screening is based on self-reported information and does not guarantee eligibility for CCAP. If the information provided on the screening appears to be eligible, a representative from the CCAP Intake Team will contact the family with the CCAP application and requests for additional documentation.

Families are strongly encouraged to contact potential providers from the list of CCAP-approved child care programs to ensure they have a space available for their child and that the child care hours of operation work with the families' schedule. The CCAP child care provider list contains contact information for 180 child care homes and child care centers in Seattle that are state licensed, screened, and approved by the City of Seattle to provide high-quality and affordable child care for CCAP eligible families.  

Step Two: Complete CCAP application packet and submit supporting documentation. The CCAP Intake Team will verify your application and notify you about your verified eligibility within 2 weeks of receiving a complete CCAP application.  

Step Three: Families receive a CCAP voucher. The voucher outlines the subsidy amounts the family is eligible to receive each month. The voucher must be signed by the parent and the provider and then returned to the CCAP Intake Team. By signing the voucher, both parties (parent and provider) agree to establish care for the child with the supporting subsidy amount through CCAP.  

Step Four: CCAP Intake Team finalizes the voucher and sends a copy to the family and the provider. CCAP families must recertify eligibility every 12 months.

CCAP Providers

The City of Seattle's Department of Education and Early Learning contracts with over 180 high-quality and affordable child care providers. To utilize a CCAP voucher, a family must work with a provider licensed with the City of Seattle. Click on the link below to access a current providers list:

CCAP providers - organized by ZIP Code

CCAP providers - organized alphabetically

The City of Seattle's Department of Education and Early Learning (DEEL) has compiled this list of vetted and contracted child care providers for use by families accessing the Child Care Assistance Program. DEEL is not a regulatory body and does not license or endorse any provider on this list or guarantee the quality of child care services provided.  Parents are strongly encouraged to carefully interview and check references of any provider before leaving a child in care. Please visit the statewide Child Care Check registry to get more detailed information about state licensed child care providers in Seattle and Washington State. 

CCAP Subsidy Amount

The City typically pays between 25% to 70% of the average child care provider's tuition rate. The CCAP subsidy amount is calculated based on family size, income, hours of care needed, and age of the child. A family applying to CCAP receives one voucher for each individual child in care. The CCAP voucher authorizes monthly child care payments to an approved child care program. The voucher can be used for full-time, part-time, or before/after school care.

CCAP eligible families are responsible for paying the difference between the CCAP subsidy amount listed on the voucher and the provider's regular monthly rate. Families pay the difference in tuition directly to the child care provider.

CCAP cannot cover registration fees, wait list deposits, or any additional fees. Fees and their due dates are to be established by an agreement between families and their child care provider. The CCAP Intake Team is unable to tell families exactly what a provider's additional fees will be.

Income Requirements

CCAP is designed to serve families with income that falls between 200.1% and 300% of the Federal Poverty Level (a national standard to determine benefits program eligibility.) To calculate FPL, the CCAP Intake Team uses gross monthly income. Use this tool to calculate your FPL.

Below is a breakdown of gross monthly income ranges that are eligible for CCAP: 

Frequently Asked Questions (FAQs)

Application Process:

Where can I find the CCAP application packet online?

The complete application packet for CCAP is not online. The application packet is the second step in the process. The first step is getting screened for eligibility. Once you complete the screening, a representative from the CCAP Intake Team will contact you, via email or mail, with the specific application materials and requests for verification documents.  

What information do I need to gather to apply for CCAP?

After you've been screened for basic eligibility, you will need to identify a CCAP provider who works with your schedule and has availability for your child(ren). You will also need to submit documentation to verify the following information:

  • Your child's age (birth certificate, passport, government-issued ID, hospital records, or immigration documentation with birthdate.)     
  • Your address (must be in your name, less than 3 months old) 
    • One of the following: Utility bill, home/renter's insurance, mortgage document

    OR

    • Two of the following: insurance document, benefits document, financial document, driver's license, lease or housing agency letter 
  • Your family's income 
    • Employment: pay stubs from previous 3 months (all three months) 
    • Child Support: request the Child Support Payment Statement Form from our CCAP Intake Team 
    • Self-Employment: request the Declaration of Self Employment Income form from our CCAP Intake Team
    • Student Parent: Class registration and Financial Aid or Work Study documentation, and CCAP Student Questionnaire.
  • Hours of Care Needed 
    • Please list your work or school schedule on the CCAP application.This information will be used to confirm when you need child care during the week.  

I live with a roommate and all our utility bills are in their name. Can I use other documents as proof of address?

Yes! In circumstances where you are unable to provide the acceptable address verification document, request the Housing Affidavit Form from the CCAP Intake Team. This form is an agreement between you (the CCAP Applicant) and your landlord/roommate/lessee stating that you live at the address indicated. This form must be signed and requires supporting verification documents from both parties.

I am applying for CCAP in July 2018, if I am eligible, can I backdate my subsidy to help cover childcare expenses from May 2018?

Unfortunately, no. Due to our billing system, the CCAP Intake Team is unable to backdate for care outside of the current month. However, if your child is currently attending one of the CCAP-licensed providers, you can work with the CCAP Intake Team to determine options for back-payment during the month your application was completely submitted and verified eligible. Note: because CCAP cannot guarantee that you will be eligible for the program until the process is complete, it's not recommended you start child care without a finalized voucher.

What if I don't have a provider set up when I apply to CCAP?

The CCAP Intake Team is unable to issue a voucher if you have not selected and tentatively secured a provider from the pre-approved CCAP child care list. If you submit a completed application without an approved provider, the CCAP Intake Team will put a hold on your application packet until you are able to select an approved provider that works with your schedule and has availability for your child(ren). To be finalized, all vouchers must be signed by the parent and the CCAP-approved child care provider. If you choose a provider that is not already on the approved list, the provider must go through the contracting process with the City which may take 3 months and up to 1 year for approval.  

Eligibility:

One of my children recently turned 18 and is out of high school, but they live at home. Are they included in my family size?

No. Once a child is over the age of 18 and is no longer enrolled in high school, they are not considered in calculating your family size. 

I only work part time, could I still be eligible for CCAP?

Yes! During the enrollment process, the CCAP Intake Team will ask for documentation of your work schedule to determine what hours of care you need/qualify for. CCAP vouchers can be generated for a wide-range of circumstances, which are addressed on an individual basis.

I work the graveyard shift; can I receive a CCAP subsidy to cover care for my child while I sleep during the day?

Yes! Our CCAP Intake Team will consider your individual schedule and generate a voucher to align with the necessary hours of care. 

I am enrolled in a 4-year degree program. Can I use a CCAP to help with childcare while I am in class?

Yes! Parents seeking an AA or BA degree (at least 10 credits per quarter) are eligible to receive CCAP to cover their class schedule. Furthermore, students (who are enrolled in at least 10 credits per quarter) do not have to meet the City's minimum income guidelines to receive assistance. Working students are eligible for child care subsidy if they are ineligible for the state's Working Connections Child Care Program. 

I own my own business. How do I provide proof of income and work schedule?

To confirm income from self-employment, request a Declaration of Self Employment Income form from the CCAP Intake Team. This form requires supporting verification documentation. The hours of care are determined based on the parent's report of hours of care needed for the self-employment business.

CCAP Providers:

I am already working with a provider and want to stay with them, but they are not on your CCAP Provider List. Can I still use CCAP to subsidize my child care expenses?

No. CCAP can only help pay for child care providers who contract with the City of Seattle. If your provider is interested in establishing a contract with the city, please have them contact the Department of Education and Early Learning at 206-386-1050. The CCAP provider approval and contracting process can take anywhere from 3 months to a year.

If I want to switch to a different provider with higher rates, can I receive a higher CCAP subsidy?

No. Your CCAP subsidy amount is determined by your gross monthly income, your family size, and your child's age. Unless one of those factors change, your CCAP subsidy amount does not change. This dollar amount can "go farther" at providers who have lower rates, but this amount will not cover as much of the expenses at a higher rate provider.

I want my child to attend one provider before school and another provider after school. Is that possible with CCAP?

As long as both providers are within the CCAP network - yes! The CCAP Intake Team will work with you during the enrollment process to arrange your voucher schedule between the providers.

Additional questions? Give us a call! 206-386-1050