7.080 - Money Evidence

Effective Date: 2/19/2014

7.080-POL

This policy applies to all employees entering real or counterfeit money as evidence.

1. Two Sworn Employees Will Count Currency to be Submitted

2. Employees Package All Money Evidence in a Sealed Currency Envelope

See 7.080-TSK-1 Employees Submitting Money Evidence

Employees will package US currency, paper/coin in a Currency Envelope. 

Employees will package counterfeit and foreign currency in a Currency Envelope.

Employees will not place US currency, foreign currency and counterfeit currency in the same Currency Envelope.  Each type of currency is packaged in a separate Currency Envelope.

  • Employees packaging counterfeit currency will write “counterfeit” on the outside of the currency envelope.

Both employees who counted the money sign the Currency Envelopes.

3. Employees May Submit Victim’s Money as Safekeeping

An employee may submit a victim’s non-evidentiary money for safekeeping if the victim cannot retain their money.

Employees will complete a Property Release Letter (form 13.9) and a 1.17 Evidence and Property Release listing the owner and marked “Release to Owner.

4. Evidence Unit Employees Deposit U. S. Currency Submitted as Evidence into a Bank Account 90 Days After Submission

Exception:  Employees may send the Evidence Unit a VMAIL requesting currency is retained by the Evidence Unit and not placed in the bank.  Employees will include the GO number and justification in the VMAIL for retaining the currency in the Evidence Unit.

Exception: The Evidence Unit will automatically retain

  • Money that is physical evidence (Evidence Money Retention-form 13.12)
  • Counterfeit money
  • Money requiring laboratory examination
  • Foreign money (including Canadian)
  • Money known or suspected to be bio-hazardous
  • Money with collectible or sentimental value, including any coin or paper money valued beyond face value: Including U.S. gold coins, silver coins minted in 1965 or earlier, paper money printed before 1964.
  • “Marked” buy money

5. Employees Will Dry Wet Money Before Placing the Money in a Currency Envelope

See 7.080-TSK-2 Employee Submitting Wet Money for Air-Drying

7.080-TSK-1 Employee Submitting Money Evidence

1. Completes the required information on the Currency Envelope.

2. Counts the currency with another sworn employee.

3 Places the currency in the Currency Envelope.

4. Signs the Currency Envelope, has the witnessing sworn employee sign the Currency Envelope.

5. Records the currency envelope number in the cross reference field "on the security detail page of the item" in the property report.

6. Lists the witnessing sworn employee’s name/serial in the narrative.

7. Submits the Currency Envelope to the Evidence Unit.

7.080-TSK-2 Employee Submitting Wet Money for Air-Drying

1.Uses protective gloves and a mouth/face shield.

2. Places the money in an air-dry bag.

3. Places a completed “evidence seal” on the paper edge of the air-dry bag, not the fabric portion, and initials the seal.

4. If there is a biological contamination on the money, places a red biohazard sticker on the paper edge of the air-dry bag. 

5. Writes the GO number and value of the money on the paper edge of the air-dry bag.

6. Paper clips a completed Currency Envelope to the outside of the air-dry bag.

7. Submits the air-dry bag to the Evidence Unit.

  • If submitted after business hours, (0600-1800 Mon-Fri), places air-dry bag in the bio-hazard locker in the Evidence Unit.