14.010 - After-Action Reports

Effective Date: 11/01/2018

14.010-POL

An AAR provides the chain of command with a synopsis of a special event, demonstration, critical incident or major event.

1. The Incident Commander and Their Chain of Command Ensures Compliance with AAR Deadlines

2. An AAR Will Be Completed Whenever a Special Event, Demonstration or Other Unusual Circumstance Occurs

The Incident Commander (IC) or designee will email a completed AAR to the Bureau Commander within 30 business days of the conclusion of the special event, demonstration, critical incident or major event.

Note: If the IC is a lieutenant or sergeant, the email is sent though their chain of command.  The chain of command is responsible for submitting the AAR to the Bureau Commander within the required time frame.

The Bureau Commander will review and forward the completed AAR to the Executive Director of Finance and Budget within seven (7) business days of receipt.

Exception: The IC and Bureau Commander may request an extension to the time limits through the Homeland Security Bureau Chief.

See: 14.010-PRO-1 Submitting an AAR

A completed copy of the AAR will be maintained at SPOC and the precinct of occurrence.

14.010-PRO-1 Submitting an AAR

Incident Commander (IC)

1. Completes the AAR in fillable PDF format.

- This form is available through the links within this policy.

2. Sends a copy, of the completed AAR, through their chain of command, to the Bureau Commander within 30 business days of the conclusion of the special event, demonstration, critical incident or major event.

Bureau Commander

3. Contacts the Incident Commander directly if the AAR is not submitted within the given timeframe.

4. Receives and reviews the completed AAR.

5. Forwards the completed AAR within seven (7) business days of receipt, by clicking the “Submit Form” button located at the top right corner of the screen.

- The submitted form is automatically routed to the Executive Director of Finance and Budget.

Executive Director of Finance and Budget

6. Retains the data needed for financial auditing purposes.

7. Sends a copy of the AAR to SPOC.

SPOC

8. Sends a reminder email to the Bureau Commander, and CC’s the Homeland Security Bureau Chief, if the AAR is not submitted within the given timeframe.

9. Maintains a copy of the AAR.

10. Sends a copy of the AAR to the Force Review Unit (FRU), if reportable force is used during the special event, demonstration, critical incident or major event.

11. Sends a copy of the AAR to the precinct of occurrence.