10.020 - Physical Security of Police Facilities

Effective Date: 02/01/22

This policy applies to all employees who utilize a police facility.

10.020-POL General Policy

1. Restricted Areas of Police Facilities Will Have Signs

Non-public areas in the department will be identified with a sign at the entrance stating, “Restricted Non-Public Area - Visible Identification Required.”

2. Employees Will Wear Identification in Restricted Areas

Non-uniformed employees will exhibit their photo identification (ID) card in restricted areas of a department facility.

Identification will be visible at all times, displayed on the outermost piece of clothing and above the waist.

- Photo ID includes:

- City proximity (prox) cards, and/or

- SPD-issued commission cards

The department will offer identification card holders.

3. Visitors Must Wear Department-Approved Passes in Police Facilities

Visitors must be able to articulate a specific need to enter a restricted area. Department employees are authorized to courteously inquire as to that need. If a department employee grants access, visitors will:

- Be accompanied by a personal escort at all times, and

- Display a department-approved visitor pass on the outermost piece of clothing and above the waist.

Employees will complete a visitor log that includes the visitor’s name, the reason for the visit, the beginning and ending times of the visit, and who escorted the visitor in the police facility.

Department visitor passes are collected by the issuing unit at the conclusion of the visit.

Captains in a facility with a “Restricted - Non-Public Area” are responsible for implementing the visitor policy described above.

The employee escorting the visitor is responsible for screening the visitor for weapons. No weapons are allowed in any police facility except when carried by an authorized law enforcement officer (RCW 9.41.300 Weapons Prohibited in Certain Places).

For headquarters (HQ) visitors, to maintain compliance with the FBI’s Criminal Justice Information Services (CJIS) security policy, upon arrival, visitors will register using the Lobby Guard kiosk that is in the lobby, and visitors will enter the name of the employee they are visiting.

- Non-sworn employees that have at least a CJIS Level II Security Awareness Training Certification can escort visitors within HQ.

- Sworn employees can escort visitors within HQ.

4. Employees Will Escort Service and Delivery Personnel in Police Facilities

Community members doing business with the department, such as, postal workers, building maintenance, etc., who are wearing their company uniform and do not have building access, will obtain and display visible visitor passes on their outermost piece of clothing.

5. Employees Will Contact Unauthorized Individuals Observed Inside a Police Facility

Employees will contact individuals in a restricted area of a police facility who do not have proper identification and determine as to the nature of their business or bring the matter to the attention of a supervisor or a sworn employee.

Community members not having any legitimate business with the department who are observed in a restricted area of the police facility will be courteously escorted to a public area of the facility.

- If resistance or behavior of a threatening or suspicious nature is encountered, sworn personnel will be notified or a call to 911 initiated.

6. Employees Will Search Detainees Prior to Entering a Police Facility

All detainees will be searched in accordance with Manual Section 6.180-Searches-General prior to being brought into a secure police facility.

If a detainee is brought into HQ through the main entrance, the detainee must be searched prior to access into the building. This also applies to persons reporting for the Department of Corrections.

7. The Education and Training Section Lieutenant Approves the Use of Police Training Facilities

Employees may utilize police training facilities outside of mandated training. If the training facility is not under the employees’ unit, they will request approval in writing from the Education and Training Section lieutenant. The notification and approval will be made prior to the use of the facility.

8. Employee’s Loss of Prox Card

In an event that an employee loses his or her prox card, for security reasons, emergency notification to the department must be made as soon as possible.

If the loss occurs after normal business hours, or on weekends or holidays, employees are to call the City of Seattle Access Control Systems office at (206) 684-8077. Prox cards can be remotely de-activated. As soon as possible thereafter, during normal work hours, employees are to call (206) 684-5354 to request issuance of a new prox card.