>> GOOD AFTERNOON EVERYBODY AND
WELCOME TO OUR FINANCE AND
NEIGHBORHOODS COMMITTEE.
THIS IS OUR APRIL 24, 2019
MEETING.
THANK YOU COUNCILMEMBER
GONZALEZ FOR BEING HERE.
ALLISON THANK YOU FOR GETTING
US ORGANIZED.
DO WE HAVE NO ONE SIGNED UP FOR
PUBLIC COMMENT?
TODAY WE ARE GOING TO KICK OFF
OUR COMMITTEE WITH TWO
APPOINTMENTS.
ALISE KUWAHARA AND AUDREY
MORTON HOYT HAVE BEEN SELECTED
FOR NOMINATIONS TO PIONEER
SQUARE PRESERVATION BOARD.
AND THEN WERE GOING TO INVITE
OUR HUMAN RESOURCES DEPARTMENT
TO DISCUSS A POSSIBLE VOTE ON
OUR FIRST QUARTER EMPLOYMENT
ORDINANCE.
THAT IS GOING TO BE FOLLOWED
WITH THE CAPITAL IMPROVEMENT
PROJECTS FROM BEN NOBLE.
THEN WE WILL AND WITH THE
PRESENTATION BY OUR FAS
DEPARTMENT ON THEIR 2018 SOCIAL
JUSTICE INITIATIVE COMPLIMENTS
I WANT TO SAY THANK YOU TO
CALVIN IN ADVANCE FOR THE GOOD
WORK.
SINCE WE HAVE NO PUBLIC COMMENT,
PICTURE NO ONE HAS COME IN THAT
WANTS TO SPEAK, THEN LET'S MOVE
FORWARD WITH OUR APPOINTMENTS.
ALLISON WILL READ THEM IN AND
THEN IT WILL ASK FOR YOUR
INTRODUCTIONS.
>> THANK YOU.
DID YOU LIKE ME TO DO BOTH AT
ONCE?
>> THE NUMBER 1 APPOINTMENT
01307 APPOINTMENT OF ALISE
KUWAHARA AS A MEMBER OF THE
PIONEER RESERVATION BOARD FOR A
TERM MARCH 1, 2021.
AN APPOINTMENT NUMBER 2 01308
APPOINTMENT OF AUDREY HOYT FOR
A TERM TO MARCH 1, 2022.
>> HELLO I'M ALISE KUWAHARA . I
AM INTERESTED IN BEING PART OF
THE PIONEER SQUARE BOARD.
I ORIGINALLY GREW UP IN KENT,
WASHINGTON, SO I HAVE
FAMILIARITY WITH THE AREA.
I FAMILY IS FROM THE SEATTLE
AREA IN GENERAL.
I HAVE ALWAYS LOVED THE PIONEER
SQUARE ARCHITECTURE AND THE
HISTORIC CHARACTER OF IT.
>> WE WILL COME BACK AND HALF
THE REASONS IN A MOMENT.
YOU ARE SO READY TO GO.
IT'S GREAT TO HAVE THAT
ENTHUSIASM.
AUDREY?
>> I AM AUDREY HOYT, A BUSINESS
OWNER IN PIONEER SQUARE.
AND ONE OF THE CO-OWNERS OF THE
PIONEER COLLECTIVE.
WE ARE A LOCAL CO-WORKING
MEETING AND EVENT SPACE IN
PIONEER SQUARE.
WE HAVE BEEN OPEN ALMOST 4 YEARS
ON THE CORNER OF FIRST AND KING.
I APPRECIATE GETTING TO BE HERE
AND LOOKING FOR TO TELL YOU WHY
I'M EXCITED ABOUT THE
POSSIBILITY OF THE PRESERVATION
BOARD.
>> AND THE COORDINATOR. I'M
KELLIE ALLEN.
>> THANK YOU FOR BEING HERE
AND THANK YOU FOR THE HELP YOU
HAVE GIVEN MY OFFICE IN THE
LAST YEAR IN PARTICULAR AROUND
THE PRESERVATION BOARD AND THE
THINGS WE ARE LOOKING TO
ACCOMPLISH.
DO YOU WANT TO SAY ANYTHING
ABOUT YOUR CANDIDATES?
>> I AM SO PLEASED TO HAVE BOTH
OF THESE TO PRESENT TO YOU
TODAY.
I THINK I WILL LET THEM TALK
ABOUT YOURSELF.
>> ALISE KUWAHARA, YOU ARE ON A
ROLL.
LET'S START WITH YOU.
>> SURE.
>> YOU CAN PICK UP WHERE YOU
WERE LEAVING OFF.
>> WILL DO.
LIKE I SAID I'M INTERESTED IN
THE PIONEER SQUARE AREA.
AS AN ARCHITECT I ADMIRE THE
HISTORIC CHARACTER OF THAT AREA
AND I'M INTERESTED IN BEING
PART OF THE BOARD TO HELP
PRESERVE THAT AND MAKE SURE IT
STAYS FOR FUTURE GENERATIONS.
>> CAN ASK YOU A QUESTION, WE
ARE ALWAYS TRYING TO REACH THAT
BALANCE BETWEEN RESERVING THE
CHARACTER, PRESERVING THE
BUILDINGS, AND AT THE SAME TIME
MOVING FORWARD SO WE AREN'T
SEEING DEAD BUILDINGS.
PARTICULARLY ON SECOND AVENUE
THERE ARE SOME WE HAVE BEEN
TALKING ABOUT RECENTLY FROM THE
METROPOLE BUILDING DOWN TO WHAT
USED TO BE THE NUGENT BUILDING.
SOME OF THOSE SPACES ARE
OPERATING IN SOME ART.
ARE NOT.
WHAT IS YOUR APPROACH ABOUT
ENCOURAGING USE OF THE
OPPORTUNITY ZONE FUNDS THAT
MIGHT BE COMING FORWARD AND AT
THE SAME TIME PRESERVING THE
CHARACTER?
>> I AM NOT QUITE AS FAMILIAR
WITH OPPORTUNITY FUNDS.
OPPORTUNITY ZONES FUNDS.
BUT I'M INTERESTED IN LEARNING
MORE ABOUT THEM.
IN TERMS OF STRIKING A BALANCE
BETWEEN PRESERVING AND
INTRODUCING NEW AND EXCITING
THINGS, I THINK THERE IS
DEFINITELY ROOM FOR BOTH.
AND I'M INTERESTED TO REVIEW
ANY OF THE PROJECTS THAT COME
FORWARD WITH THAT IN MIND.
IN TERMS OF BUILDINGS THAT ARE
THERE NOW, I THINK THE
WAREHOUSE OR BUILDING WAS A
PRETTY INTERESTING MIX OF DOING
BOTH.
IT FITS PRETTY WELL WITHIN THE
CHARACTER BUT ALSO IS NEW AND
DOING SUSTAINABLE STRATEGIES.
AND SO I AM INTERESTED IN
LOOKING AT THAT.
>> GREAT.
WE ARE AS WELL.
WE ARE CONSTANTLY DOING THAT IN
OUR OFFICE.
THANK YOU FOR YOUR HELP.
AUDREY, TELL US ABOUT YOUR
VISION AND WHAT YOU WANT TO DO
THIS WITH ALL THE THINGS YOU
COULD DO WITH YOUR TIME?
>> YES, SO, I'M A SEATTLE
NATIVE.
WAS BORN AND RAISED OUTSIDE OF
SEATTLE AND I REMEMBER AS A
CHILD VISITING MANY OLDER
NEIGHBORHOODS IN SEATTLE AND
HOW MAGICAL AND SPECIAL THOSE
DISTINCT AREAS FELT TO ME.
I NOW REALIZE USED OF THOSE
AREAS ARE PART OF PRESERVATION
OR HISTORIC OR OPPORTUNITIES,
NOT OPPORTUNITY ZONE, WHAT IS
THE THIRD TERM I AM LOOKING
FOR, LANDMARK DISTRICTS.
AND HAVE RECOGNIZED IT TAKES
STEWARDS DEDICATED TO KEEPING
THOSE AREAS PRESERVED TO ALLOW
FOR THAT CHARACTER IN RICH
HISTORY TO BE PRESERVED.
I RECEIVED A BACHELOR OF
SCIENCE IN ECONOMICS IN COLLEGE
AND HAVE ALWAYS BEEN VERY
FASCINATED WITH URBAN DESIGN,
ARCHITECTURE, CITY PLANNING AND
POLICY.
SO I FEEL AS THOUGH I WOULD
LIKE TO HARNESS THIS IDEA OF
CREATING ECONOMIC -- I'M
INTERESTED IN THESE WAYS WE CAN
CREATE ECONOMIC INCENTIVES TO
FACILITATE POSITIVE
PRESERVATION MINDED DEVELOPMENT.
I HAVE TWO LITTLE GIRLS AND I
THINK ABOUT THEM ENJOYING THESE
HISTORIC PARTS OF SEATTLE AND
HOW RICH AND INTERESTING THOSE
AREAS ARE.
PIONEER SQUARE, PIKE PLACE
MARKET, CAPITOL HILL, BALLARD,
WHILE ALSO RECOGNIZING WE ARE A
GROWING CITY AND NEED TO BE
ABLE TO DEVELOP AND CHANGE IN
CREATE NEW HISTORIES AT THE
SAME TIME.
I WOULD SAY MY INTEREST IN
BEING ON THIS BOARD COMES FROM
MIKE TRUE DEDICATION TO WANTING
TO CREATE A LIVABLE,
SUSTAINABLE URBAN CITY THAT HAS
CHARACTER AND A RICH
ARCHITECTURAL HISTORY WILL ALSO
IS A GROWING AND SUSTAINABLE
CITY.
>> THANK YOU FOR THAT.
I WILL PUT IN THIS LAST
FOOTNOTE THAT OUR GOAL AROUND
PIONEER SQUARE, WORKING WITH
THE PIONEER SQUARE ALLIANCE AND
THE PRESERVATION BOARD IS
REALLY TO RAISE SOME OF THE
BUILDINGS WE KNOW ARE EITHER
COMPLETELY UNDERUTILIZED, LIKE
IN THE CASE OF THE METROPOLE
BUILDING, IT'S BEEN 10 YEARS
SINCE IT BURNED, CORN WALKER
BUILDING, I HAD AN OPPORTUNITY
TO WALK THROUGH IT ABOUT A
MONTH AGO, A STUNNINGLY
BEAUTIFUL BUILDING THAT IS
GOING TO NEED A LOT OF LOVE AND
INVESTMENT.
THERE ARE WAYS WE CAN ADDRESS
THAT.
I AM TAKING MY LEAD FROM OUR
DEPARTMENT OF NEIGHBORHOODS.
WE WANT TO MOVE FORWARD WITH
SOME GREAT INTERVENTIONS SO WE
CAN GET MORE HOUSING.
AND NOT JUST LOW INCOME HOUSING
MARKET RATE AND AFFORDABLE
HOUSING MIXED IN.
IF YOU CAN HELP US DO THAT IT
WILL BE GREAT.
DO YOU HAVE ANY OTHER
QUESTIONS?
GOOD.
>> DO YOU GO BY YOUR LAST NAME
-- TO MOVE THE APPOINTMENT BOTH
AS MEMBERS OF THE PIONEER
SQUARE PRESERVATION BOARD, YOU
HAVE A ONE-YEAR TERM THROUGH
2021 AND YOU HAVE A TWO YEAR
TERM 2022, IS THAT ACCURATE?
>> FILLING THE POSITION, SHE
WILL BE FILLING THE REMAINING
PART OF THAT TERM AND BE
ELIGIBLE FOR ANOTHER.
>> THOSE IN FAVOR?
KNOWN AS OPPOSED AND
ABSTAINING.
THIS LOOKS GOOD.
WE WILL MOVE FORWARD TO FULL
COUNCIL VOTE NEXT WEEK.
THANK YOU SO MUCH.
FEEL FREE TO CALL US IF YOU
HAVE ANY QUESTIONS OR ANYTHING
WE CAN DO TO SUPPORT YOU.
>>
>> THE NEXT ITEM, WOULD YOU
LIKE TO READ THIS IN?
>> ITEM NUMBER 3, COUNCIL BILL
119493.
AN ORDINANCE RELATING TO CITY
EMPLOYMENT, COMMONLY REFERRED
TO AS THE FIRST QUARTER 2019
EMPLOYMENT ORDINANCE;
>> THANK YOU FOR COMING IN.
ALL OF YOU BEING HERE.
DO I HAVE TO MOVE THIS
AMENDMENT FIRST?
WE JUST HAVE A CORRECTION.
ALL RIGHT.
WOULD YOU LIKE TO INTRODUCE
YOURSELVES?
>> CONTROL CENTRAL STAFF DAN
EDER.
>> SARAH BUTLER POLICY AND
LEGISLATION.
>> LISA GARDNER COMPENSATION
PROGRAM MANAGER.
>> SHAWNA.
>> THANK YOU FOR COMING.
DAN, DO YOU WANT TO KICK THIS
OFF?
>> I'D BE HAPPY TO.
I'M GOING TO TURN IT OVER TO
SDHR TO WALK YOU THROUGH THE
DETAILS, BUT AT A HIGH CLIP,
THIS BILL IS -- HAS TWO PARTS.
THE FIRST IS A DESIGNATION OF
THREE POSITIONS TO CIVIL
SERVICE EXEMPT STATUS.
THE SECOND ACTION THAT IS
INCLUDED HERE IS AUTHORIZATION
TO USE 2019 APPROPRIATIONS THAT
WERE ANTICIPATED IN THE ADOPTED
BUDGET.
THE SEATTLE MUNICIPAL CODE, SO
FOR THE DESIGNATION OF CIVIL
SERVICE EXEMPT POSITIONS,
MUNICIPAL CODE AND PERSONNEL
RULES ESTABLISH GUIDELINES FOR
JOBS THAT ARE COVERED BY AND
EXEMPT FROM CIVIL SERVICE
PROTECTIONS.
IN ORDER FOR POSITION TO BE
RECLASSIFIED OR CHANGED,
REDESIGNATED FROM CIVIL SERVICE
COVERED TO CIVIL SERVICE
EXEMPT, PRIOR APPROVAL MUST BE
PROVIDED BY ORDINANCE AND THIS
BILL WOULD ACCOMPLISH THAT GOAL.
AS YOU NOTED AT THE FRONT END
THERE IS A TECHNICAL AMENDMET
THAT MAKES SOME HOUSEKEEPING
CHANGES.
TO TRUE UP THE INTENT OF THE
BILL WITH THE POSITIONS THAT
WOULD BE AFFECTED.
THE SECOND BIT OF THE BILL WOULD
SPECIFICALLY AUTHORIZE THE
EXECUTIVE FUNDS ALREADY
APPROPRIATED IN THE ADOPTED
BUDGET.
THAT WOULD ALLOW THE EXECUTIVE
TO PAY THE EMPLOYEES SHARE OF
THE 2019 PREMIUMS FOR THE
WASHINGTON STATE PAID FAMILY
MEDICAL LEAVE BENEFITS THAT
WILL BEGIN IN 2020.
THE 2019 BUDGET INCLUDED
APPROXIMATELY $5 MILLION FOR
THIS PURPOSE.
THIS BILL IS WHAT I WOULD
DESCRIBE AS A HELP AND
SUSPENDERS EXPLICIT
AUTHORIZATION TO USE EXISTING
FUNDS FOR THE ORIGINALLY
INTENDED PURPOSE.
>> AND WE HAVE ENOUGH?
DO WE HAVE ENOUGH BUDGETED MONEY
TO COVER IT?
>> THE BUDGET FUNDS ARE
SUFFICIENT.
>> VERY GOOD.
SARAH, I'M GOING TO TURN TO
YOU.
IF YOU WOULD LIKE TO DESCRIBE
THESE EXEMPT POSITIONS, WHY
THEY ARE EXEMPT AND WHAT YOUR
RECOMMENDATION IS AND THEN WE
WILL DEAL WITH THE CORRECTION
AS INCLUDED IN THE AMENDMENT.
>> I WILL DEFER.
>> THANK YOU.
YOU HAVE BEFORE YOU A REQUEST
TO APPROVE THE 2019 1st QUARTER
EMPLOYMENT ORDINANCE ADMITTED
AS IS OR WITH POSSIBLE
AMENDMENTS.
THE DIFFERENCE BETWEEN THE
ORIGINAL SUBMISSION IN THE
AMENDMENT --
>> THIS CLOSER TO.
>> THE DIFFERENCE BETWEEN THE
TWO IS THAT AFTER SUBMITTAL
UPON REVIEW WE REALLY LEARNED
THAT ITEM LETTER A ON THE
ORIGINAL SUBMITTAL HAD IN FACT
ALREADY BEEN LEGISLATED AND
ADOPTED AS PART OF THE 2019
BUDGET ORDINANCE.
IT WAS NOT NECESSARY FOR IT TO
BE INCLUDED IN THIS ORDINANCE.
>> THANK YOU.
YOU WANT TO TALK A LITTLE ABOUT
THESE THREE EXEMPT POSITIONS?
>> TWO OF THE POSITIONS ARE IN
INFORMATION TECHNOLOGY AS
INFORMATION TECHNOLOGY
PROFESSIONALS AIDE.
AND PER MUNICIPAL CODE AND PER
THE I.T.
PROFESSIONAL PAY PROGRAM, THOSE
ARE EXEMPTED AUTOMATICALLY BY
CLASSIFICATION.
THE THIRD POSITION IS IN SDHR
AS A PERSONAL ANALYST MOVING TO
STRATEGIC ADVISOR ONE EXEMPT.
AND MEETS THE CRITERIA FOR
EXEMPTION, THE POSITION
REQUIREMENT WITH A PARTICULAR
HIGH DEGREE OF PROFESSIONAL
RESPONSIVENESS AND INDIVIDUAL
ACCOUNTABILITY.
OR A POSITION REQUIRING
CONFIDENTIAL OR FIDUCIARY
RELATIONSHIP WITH THE
APPOINTING AUTHORITY OR JUDICIAL
POSITIONS REQUIRING INSULATION
AS A THIRD BRANCH OF GOVERNMENT.
UPON INTERNAL REVIEW AND
ANALYSIS THIS POSITION DID MEET
THE CRITERIA OF A POSITION
REQUIRING A PARTICULARLY HIGH
DEGREE OF PROFESSIONAL
RESPONSIVENESS AND INDIVIDUAL
ACCOUNTABILITY.
>> VERY GOOD.
DID YOU WANT TO ADD ANYTHING?
SARAH DO YOU WANT TO ADD
ANYTHING?
>> NOTHING TO THAT ITEM.
>> COUNCILMEMBER HARRELL ,
THANK YOU FOR BEING HERE.
DO EITHER OF YOU HAVE ANY
QUESTIONS?
>> YES.
SO ON IN THE BILL SECTION 2,
RELATED TO THE AUTHORIZATION OF
ADDITIONAL PAYMENT FOR THE
EMPLOYEES PREMIUM SHARE INTO
THE STATE PAID FAMILY MEDICAL
LEAVE INSURANCE PROGRAM, CAN
YOU TALK MORE ABOUT WHAT THE
FISCAL NOTE IS ON THAT.
I DON'T ACTUALLY SEE AN
ITEMIZATION.
>> IT IS NOT NOTED IN THE
FISCAL NOTE.
IT WAS INCLUDED IN THE 2019
BUDGET.
THE TOTAL I HAVE IS $4.8
MILLION FOR 2019.
THIS IS JUST FOR 2019 PREMIUMS.
$2.2 MILLION OF THE COST OR
GENERAL FUND AND THE REST IS
NON-GENERAL FUND.
>> HOW MUCH IS FROM THE GENERAL
FUND?
>> $2.2 MILLION.
>> AND THE REMAINDER COMES FROM
WHERE?
>> NON-GENERAL FUNDS.
I DON'T HAVE IT BROKEN OUT.
>> MAYBE, DAN, YOU CAN ADDRESS
THAT.
IF $2.2 MILLION IS COMING FROM
THE GENERAL FUND, THIS IS FOR
PAID SICK LEAVE PREMIUMS
WHEREAS THE REMAINDER COMING
FROM?
>> PAID FAMILY AND MEDICAL
LEAVE.
>> ME.
THE PAID FAMILY AND MEDICAL
LEAVE INSURANCE PROGRAM.
>> I SUSPECT THE BALANCE IS
COMING FROM UTILITY FUNDS AND
OTHER NON-GENERAL FUNDS
SOURCES.
>> I JUST WANT TO MAKE SURE,
AND I THINK THE THREE OF US
SERVED ON THE RELATIONS POLICY
COMMITTEE, I WANT TO MAKE SURE
THIS IS STILL IN COMPLIANCE AND
CONFORMANCE WITH EVERYTHING WE
ARE DOING IN THE LABOR
RELATIONS POLICY COMMITTEE AREA
WHICH WE CAN'T NECESSARILY TALK
ABOUT ANYMORE DETAIL BUT I WANT
TO MAKE SURE WE ARE NOT
STEPPING ON OUR OWN TOES OR THE
TOES OF THE BARGAINING TEAM.
>> I BELIEVE IT IS CONSISTENT
WITH THE DISCUSSIONS YOU'VE
BEEN HAVING.
THE FISCAL NOTE DOESN'T NOTE
ANY FISCAL IMPACTS OF THIS BILL.
I THINK, I COULD'VE MENTIONED
WITH THE DOLLAR AMOUNTS ARE,
BUT I THINK THE REASON WHY THIS
DOES NOT ADDRESS THE DOLLAR
AMOUNTS IS BECAUSE THIS BILL
DOESN'T APPROPRIATE ANY NEW
FUNDS.
IT MERELY PROVIDES EXPLICIT
AUTHORIZATION TO USE THE
APPROPRIATED FUNDS IN A WAY
THAT IS CONSISTENT WITH THE
EXPECTATION IN THE BUDGET,
BUDGET DIDN'T SPELL OUT THAT
THESE FUNDS WOULD BE USED TO
PAY FOR THE EMPLOYEES SHARE OF
PAID FAMILY MEDICAL LEAVE
PREMIUMS.
>> YOU DON'T NECESSARILY HAVE
TO WALK ME THROUGH THE DETAILS
OF THE FORMULA, BUT WE CAME UP
WITH THIS NUMBER OF $4.8
MILLION PRESUMABLY USING SOME
FORM OF FORMULA IN ORDER TO
DETERMINE WHAT THAT AMOUNT WAS.
>> THAT'S RIGHT.
>> AND WE HAVE A LEVEL OF
CONFIDENCE IN THE FORMULA THAT
LEADS US TO BELIEVE THIS IS AN
ACCURATE FORECASTING AND
ESTIMATE OF THE APPROPRIATION
NEEDED TO COVER THE BENEFITS
THROUGH THE END OF 2019?
>> WE DO.
THE ONLY CAVEAT BEING IF WE DID
SETTLE WITH THE UNIONS AND
THERE WAS A SALARY INCREASE FOR
THIS YEAR WE WOULD NEED TO
RETURN FOR FURTHER BUDGET
APPROPRIATIONS.
>> OKAY.
>> YOU'RE GOING TO BE PAYING
0.4% OF THE CITY'S TOTAL PAYROLL
AND A PORTION OF THAT IS THE
EMPLOYER'S RESPONSIBILITY AND A
PORTION OF THAT CAN BE PUSHED
FROM THE EMPLOYER TO THE
EMPLOYEE.
BUT FOR 2019, IS GOING TO BE
ENTIRELY PAID FOR BY THE CITY.
>> I WILL ADD THAT IT IS UP TO
THE -- EACH EMPLOYEE, UP TO THE
SOCIAL SECURITY MAXIMUM THIS
YEAR OF [INDISCERNIBLE]
>> I'M SORRY.
I MISSED ALMOST EVERYTHING YOU
SAID.
>> COULD YOU PULL THE
MICROPHONE CLOSER?
>> IT IS A MAXIMUM PER EMPLOYEE
UP TO THE WAGES.
THE SOCIAL SECURITY WAGES OF
$132,800.
AS OPPOSED TO THE COMPLETE
PAYROLL FOR THE YEAR.
>> THANKS FOR THE
CLARIFICATION.
>> THANK YOU.
ANY QUESTIONS?
>> NO QUESTIONS.
>> I'M GOING TO FIRST MOVIE
AMENDMENT TO THIS BILL.
AND LOOK FOR A SECOND.
>> SECOND.
>> ALL THOSE IN FAVOR OF THE
AMENDMENT SAY AYE.
>> NONE OPPOSED.
WE WILL GO ON TO THE AMENDED
BILL.
THIS IS FOR ORDINANCE 119493
AND I WILL MOVE IT AS AMENDED.
>> ALL THOSE IN FAVOR SAY AYE?
NO FURTHER DISCUSSION OR
COMMENTS, THIS WILL GO FORWARD
TO THE FULL COUNCIL ON MONDAY.
>> THANK YOU VERY MUCH.
>> THE NEXT ITEM, THANK YOU FOR
COMING IN FOR THE BRIEFING
EARLIER, WE WILL GO ON TO THE
QUARTERLY REPORT.
DO WE HAVE ANYTHING WE WANT TO
READ IN?
>> I WILL READ IN THE ITEM.
ITEM NUMBER 4 THE 2019 2018 Q4
CIP MONITORING REPORT, SUMMARY
AND HIGHLIGHTS.
>> BEN AND CALEB, THANK YOU FOR
BEING HERE.
>> DAN ARE YOU GOING TO KICK
THIS OFF AS WELL?
>> HAPPY TO DO THAT.
AS YOU KNOW THE EXECUTIVE AND
CITY COUNCIL HAVE BEEN ENGAGING
IN A COLLABORATIVE EFFORT TO UP
THE GAME PROVIDING COUNCIL IN
PUBLIC WITH FORWARD-LOOKING
INFORMATION ABOUT THE CITY'S
CAPITAL PROJECTS AND THEIR
ONGOING PROGRESS.
I HAVE APPRECIATED THE
COOPERATION AND FOCUSED EFFORTS
THAT EXECUTIVE STAFF HAVE
BROUGHT TO THE TABLE AND I WANT
TO PUBLICLY THANK CVO IN THE
DEPARTMENTAL STAFF WHO HAVE
BEEN CONTRIBUTING AS WELL AND
IN PARTICULAR BEN AND CALEB.
>> THAT'S GREAT.
>> TODAY THEY ARE HERE TODAY
FROM CVO TO PRESENT A QUARTERLY
REPORT FOR THE END OF 2018.
I THINK YOU ARE WELL AWARE THE
CITY HAS RECENTLY UPDATED ITS
FINANCIAL SYSTEMS AND THIS LED
TO AN UNUSUAL DELAY IN CLOSING
OUT THE 2018 BOOKS.
AS A RESULT THE FOURTH QUARTER
CAPITAL PROJECT REPORTS WERE
SUBMITTED SOMEWHAT LATER THAN
WHAT WE EXPECT WILL BECOME THE
NORM IN THE FUTURE.
IN 2018, BY WAY OF BACKGROUND,
TO THESE REPORTS, THE COUNCIL
ADOPTED RESOLUTION 31853
MEMORIALIZING EXPECTATIONS FOR
AN ENHANCED QUARTERLY REPORT
FOR HIGH RISK, HIGH PROFILE, OR
PARTICULARLY COMPLEX CAPITAL
PROJECTS.
RESOLUTION ESTABLISHED
REPORTING FORMATS AND TIMING,
RECOGNIZING BIG AND COMPLEX
PROJECTS FACE SCHEDULE, BUDGET
AND SCOPE RISKS.
THE COUNCIL'S GOAL WAS TO
ENGAGE IN A DISCUSSION ABOUT
STRATEGIES TO MITIGATE THESE
RISKS BEFORE THEY HAPPEN RATHER
THAN AFTER-THE-FACT.
CONSISTENT WITH RESOLUTION
31853 THE COUNCIL FOLLOWED UP
EARLY THIS YEAR WITH RESOLUTION
31866 IDENTIFYING A SUITE OF
PROJECTS THAT WILL GET ENHANCED
REPORTING, SOMETIMES REFERRED
TO AS THE 2019 WATCHLIST,
EXECUTIVE STAFF WILL BEGIN
REPORTING ON THE 2019 WATCHLIST
PROJECTS WHEN THEY PROVIDE
CAPITAL PROJECTS REPORTS FOR
THE FIRST QUARTER OF 2019.
THIS LIST IS VERY SIMILAR TO
BUT NOT QUITE THE SAME AS THE
LIST OF PROJECTS FOR YOUR AND
2018.
FOR INSTANCE, THE CITY CENTER
STREETCAR CONNECTOR PROJECT AND
OTHER PROJECTS WERE INCLUDED ON
THE 2019 WATCHLIST BUT ARE NOT
REPORTED ON HERE.
AND WITH THAT, I WILL TURN IT
OVER TO CVS STAFF.
>> THANK YOU COUNCILMEMBER
HERBOLD . I WANT TO
ACKNOWLEDGE THIS IS SOMETHING
THAT COUNCILMEMBER HERBOLD HAS
BEEN ENCOURAGING US TO LOOK AT
SPECIFIC CIP PROJECTS RATHER
THAN JUST A BLANKET BUDGET
CONTROL LEVEL HE HAD SEEN
BEFORE.
THANK YOU FOR BEING HERE.
BEN AND CALEB, WELCOME.
>> I WAS GOING TO WELCOME AND
OFFER TO INTRODUCTIONS.
I WANTED TO ECHO DAN'S THANKS
TO CENTRAL STAFF.
THIS HAS BEEN A COLLABORATIVE
PROCESS.
ENHANCING CAPITAL REPORTING FOR
OURSELVES AND THE COUNCIL HAD
INTEREST AS WELL.
WE WERE WELL ALIGNED AND HAVE
COME TO A GOOD PLACE AND IS YOU
WILL HERE TODAY WE ARE STILL A
BIT OF A WORK IN PROGRESS AND
HAVE TO REPORT THAT AS WELL.
OUR GOAL IS TO GET THIS INTO
THE OPEN TO ADAPTATION.
TODAY I THINK WE ARE GOING TO
DO TWO THINGS.
ONE, INTRODUCE YOU TO THE
STRUCTURE OF THE REPORT AND HOW
IT HAS EVOLVED IN OUR WORK WITH
CENTRAL STAFF AND ALSO TALK
ABOUT SOME OF THE THINGS THERE.
I WILL ADD IT IS THE NATURE
THAT IT COVERS HUNDREDS OF
PROJECTS.
I DO EXPECT YOU WILL HAVE
QUESTIONS ABOUT SOME OF THEM
AND I EXPECT I WON'T BE ABLE TO
ANSWER THEM ALL.
I'M GOING TO COVER MYSELF RIGHT
NOW ABOUT THAT.
I WILL TRY.
I HAVE READ THE REPORTS MYSELF
AND HAVE HAD SOME FOLLOW-UP
WITH THERE IS STUFF WE CAN
ANSWER HERE, WE WILL GET BACK
TO.
THE GOAL HERE, ONE OF THE
THINGS ABOUT THIS IN GENERAL,
THE TONE OF THIS FOR MY END IS
TO ENCOURAGE TRANSPARENCY AND
YOU HAVE EVERY REASON TO BE
HOLDING THE EXECUTIVE
ACCOUNTABLE.
I THINK THE FRAMEWORK WE ARE
HOPING FOR IS NOT ONE ABOUT
GOTCHA, BUT ISSUES AND PROJECTS
WE CARE ABOUT AND IF THERE ARE
PROBLEMS WE NEED TO KNOW ABOUT
THEM AND WHAT SOLUTIONS MIGHT
BE AVAILABLE AS EARLY AS
POSSIBLE.
THAT SAID, ACCOUNTABILITY IS
PART OF THIS AND I'M NOT TRYING
TO DENY THAT I JUST WANT TO
GIVE YOU A FLAVOR FOR HOW WE
APPROACHED IT.
WITH THAT I WILL GIVE YOU
CALEB, AROUND THE STRUCTURE AND
HARD WORK TO MAKE IT HAPPEN, HE
IS WELL-POSITIONED TO GIVE YOU
A SENSE OF THE STRUCTURE AND
HOW WE GOT THERE.
THANKS BEN.
I WAS GOING TO GIVE A QUICK
GROUND ON KIND OF THE REPORT,
HOW WE LAID IT OUT AND WHY WE
LAID IT OUT LIKE THIS.
IT IS THREE PIECES.
A DISCRETE PROJECT REPORT, AN
ONGOING PROGRAMS REPORT IN THE
WATCHLIST WHICH IS THE ENHANCED
REPORT.
THE REASON WE DID IT LIKE THIS
IS BECAUSE THE DISCRETE
PROJECTS ARE ACTUAL DISCRETE
ODDITIES OF WORK WITH START AND
END DATES, ONGOING PROGRAMS ARE
ONGOING BODIES OF WORK, AND WE
WANT TO FOCUS ON DIFFERENT
MEASURES FOR THOSE.
AND THE WATCHLIST PROJECTS ARE
LARGE PROJECTS THAT HAVE A LOT
OF COMPLEXITY AND DIFFERENT
RISKS.
WE ARE GOING TO GO THROUGH
THOSE IN THREE DIFFERENT
PIECES.
THE FOCUS OF OUR REPORTS NOW
ARE MORE FORWARD-LOOKING.
WHAT IS COMING DOWN ON THE
HORIZON RATHER THAN WHAT
HAPPENED IN THE PAST.
IS LOOKING AT TOTAL PROJECT
COST PER PROJECTS RATHER THAN
ONE YEAR LOOKS, JUST THIS YEAR,
BECAUSE IT COULD'VE AFFECTED
THE PROJECT IN THE OUT YEARS.
THAT IS KIND OF WATER FOCUSES.
THE FIRST SECTION IS A DISCRETE
PROJECT REPORT.
WE WORK WITH CENTRAL STAFF, DAN
AND THE DEPARTMENTS TO DEFINE
THESE ELEMENTS.
THE THREE THINGS WE ARE ASKING
FOR FROM THE DEPARTMENTS NOW
ARE AN UPDATE ON THE PROJECT
STAGE, WE DEFINED THOSE PROJECT
STAGES IN THE LAST YEAR BUDGET.
I THINK THERE ARE FIVE OR SIX
OF THEM AND THAT GOES FROM
PLANNING, INITIATION, TO
DESIGN, CONSTRUCTION,
PROCUREMENT AND CLOSEOUT.
IF YOUR PROJECT HAS MOVED INTO
A DIFFERENT STAGE WE ASK YOU TO
UPDATE THAT SO WE KNOW IT'S
MOVING FORWARD.
WE ASKING FOR AN UPDATE TO THE
END DATE OF THE PROJECT.
YOUR PROJECTED END DATE, IF IT
HAS CHANGED.
AGAIN, THIS INFORMATION IN HERE,
COME FROM THE 19-24 BUDGET
BECAUSE IT WAS MORE CURRENT.
YOU WANTED TO GIVE THE MOST
CURRENT INFORMATION.
WE ASK FOR AN UPDATE TO THE
TOTAL PROJECT COST, A
PROJECTION.
>> ONE OF THE THINGS THAT CALEB
DESCRIBED IS WE NEEDED TO MOVE
THE DEPARTMENTS TO AGREE ON
DEFINITIONS OF STAGES FOR
CONSTRUCTION PROJECTS.
THEY WEREN'T THAT FAR OFF BUT
AN EXAMPLE OF WHAT THE WORK
INVOLVES, SITTING DOWN WITH THE
FOLKS IMPLEMENTING PROJECTS AND
SANG THIS IS HOW WE ARE GOING TO
STRUCTURE IT.
WHAT DO YOU DO IT CITY LIKE?
HOW CAN WE ALIGN THIS IN A WAY
THAT'S CONSISTENT FOR THE
COUNCIL AND EXECUTIVES ON THE
REPORTING SIDE?
>> MAYBE I'M LEAPING AHEAD A
COUPLE OF PAGES, ON SOME OF THE
PROJECTS, THE BIG WINDS YOU'VE
IDENTIFIED, ARE WE GOING TO
HAVE A DASHBOARD LIKE WE DID
WITH THE WATERFRONT PROJECT?
I THOUGHT THAT WAS SO
INCREDIBLY HELPFUL SO WE COULD
SEE THE GREEN, YELLOW, RED AS
THINGS WERE ON SCHEDULE, WITHIN
THE SCOPE, YELLOW WAS LIKE
WE'RE PAYING ATTENTION, AND
READ WAS EITHER A DELAY OR
INCREASE OR CONTRACTOR CHANGE
ORDER.
>> WE HAVE AN ELEMENT THAT'S A
DASHBOARD.
WHEN WE GET TO THE WATCHLIST
PROJECTS CALEB IS GOING TO WALK
YOU THROUGH THE FORMAT OF THOSE
REPORTS.
THEY ARE STANDARD.
THERE IS A FORMAT ABOUT EACH
ONE.
WE REPORT OF EACH OF THOSE
ELEMENTS ON DIFFERENT WAYS.
>> IF I MAY, THE 286 DISCRETE
PROJECTS, WHAT IS THE CRITERIA?
>> WHEN YOU ADOPT THE CIP THEIR
INDIVIDUAL PROJECTS.
I MEANT TO BRING ONE.
WE HAVE TAKEN THE CIP ABOUT ONE
PAGE FOR PROJECT AND BOIL IT
DOWN TO MULTIPAGE EXCEL SHEETS.
THERE PROJECTS THE DEPARTMENTS
ARE MANAGING SPECIFICALLY TO A
SPECIFIC BUDGET.
LAKE CITY COMMUNITY CENTER.
THE DISTINCTION THERE, IT'S
PROBABLY EASIER TO DISTINGUISH
BY PUTTING IN OPPOSITION,
PROBLEMATIC CIP.
THE PARKS DEPARTMENT HAS WITHIN
ITS CIP TRAIL IMPROVEMENTS.
I THINK THAT THE OFFICIAL
TITLE.
I DON'T KNOW THE BUDGET.
LET'S SIT SEVERAL HUNDRED
THOUSAND DOLLARS PER YEAR AND
WE IDENTIFY IT IN THE CIP AS
TRAIL IMPROVEMENTS.
THE INDIVIDUAL TRAIL
IMPROVEMENTS ARE POTENTIALLY
QUITE SMALL AND NOT WORTH
TRACKING.
>> LET ME TRY DIFFERENT ANGLE
ON THE QUESTION.
OF THE 286 DISCRETE PROJECTS,
HOW MANY ARE NOT DISCRETE
PROJECTS THAT ARE LOST IN THE
SHUFFLE LIKE TRAIL IMPROVEMENTS
? IS THERE ANOTHER HUNDRED?
>> THERE IS A DIFFERENT
CATEGORY CALLED THE PROGRAMMATIC
PROJECTS.
THEY ARE NOT INCLUDED AT ALL.
EVERY ONE OF THE DISCRETE
PROJECTS HAS A START DATE, AND
DATE AND WHEN IT'S COMPLETE IT
DROPS OUT OF THE CIP.
>> LET ME SHARE MY CONCERN.
WHAT I'M TRYING TO UNDERSTAND
IS IT SEEMED LIKE WHEN WE
STARTED COMING UP WITH THE
CONCEPT OF THE WATCHLIST, IF
YOU WILL, IT WAS LARGER
PROJECTS WHERE WE ARE LOOKING AT
COST OVER RISE AND WHETHER IT
WILL AFFECT OUR BONDING OR USE
OF OUR FERTILITY FUNDS UTILITY
FUNDS.
ARE BRANCH OF GOVERNMENT DIDN'T
WANT TO FIND OUT TOO LATE.
MY CONCERN IS LOOKING AT 286
PROJECTS, I KNOW WE HAVE THE
WATCHLIST, BUT THAT IS FAIRLY
LARGE.
SOME OF THE SMALLER DISCRETE
PROJECTS, AND I WILL SPEAK FOR
MYSELF, I WASN'T TOO CONCERNED
ABOUT IT, IT WAS THE MUCH
LARGER PROJECTS.
I THINK BY DOING THAT YOU ARE
TAKING THE WATCHLIST ENHANCED
PROJECTS FROM THE DISCRETE
PROJECTS --
>> YES.
FOR YOUR CONCERNS, OUR CONCERNS
AS WELL, OUR INTERESTS ARE
SHARED, REASON ON THE PROGRAM
SIDE, PROGRAM PROJECTS THE WAY
THEY ARE ADMINISTERED IS THERE
ARE $500,000 TO SPEND AND TRAIL
IMPROVEMENTS, THERE IS NO RISK
OF THEM GOING OVER THE BUDGET.
>> ONE OF THE THOUGHTS, PERHAPS
YOU HAVE CONSIDERED IT, THE
14th PROJECT NOT ON THE
WATCHLIST BUT IS A DISCRETE
PROJECT, I THOUGHT MAYBE YOU
WERE GOING TO DO IT BY DOLLAR
THRESHOLD.
LIKE ANY PROJECTS OVER $5
MILLION, LET'S SAY.
WHAT I'M HEARING IS IT'S NOT A
MONETARY CRITERIA, IT'S WHETHER
THERE IS A BEGINNING AND END
DATE, --
>> FOR THE WATCHLIST USE -- THE
DISCRETE PROJECTS IT'S MORE HOW
THEY ARE MANAGED.
THE 200+ DISCRETE PROJECTS.
THEN THOUGHT ABOUT A MEANINGFUL
AND USEFUL WAY TO REPORT ON THE
ONES OF THOSE THAT ARE OF MOST
INTEREST, AND THAT'S HOW WE
CAME UP WITH THE WATCHLIST
IDEA.
IN PARTICULAR WE THOUGHT ABOUT
DIFFERENT CRITERIA AND ONE OF
THEM IS FINANCIAL THRESHOLD.
WE LOOK HARD AT --
>> $60 MILLION IS WHAT WE
ESTABLISHED.
WE TOOK THE STAGES, FOUND
EVERYTHING OVER $60 MILLION AND
FOUND THAT GROUP OF PROJECTS
AND FOUND A BUNCH CLOSING OUT.
HE TOOK THOSE OFF THE LIST
BECAUSE THEY ARE ESSENTIALLY
DONE JUST NEED FINANCIAL
CLOSING ITEMS.
THAT'S HOW WE CAME UP WITH THE
INITIAL WATCHLIST.
THE SECOND WATCHLIST YOU JUST
ADOPTED BY THE RESOLUTION, IS
ROUGHLY THE SAME THING.
WE ADDED SOME THROUGH
DELIBERATIONS AND SENT IT TO
YOU AND YOU HAD THE OPPORTUNITY.
>> $60 MILLION CREATED THE
THRESHOLD.
WHICH FEELS LIKE ANYTHING OF
THAT MAGNITUDE BELONGS ON A
WATCHLIST UNLESS IT DOESN'T.
WE SAID LET'S LOOK BELOW 60.
THERE IS COMPLICATED STUFF,
THERE WILL BE SOME PROJECTS
BELOW 60, BUT IT DID PROVIDE --
WE LOOKED AT A DIFFERENT
CUTOFF.
IT SEEMED TO BE A USEFUL
DISTINCTION POINT.
>> THE OPPORTUNITY A REGULAR
BASIS TO ADD PROJECTS.
>> ABSOLUTELY.
SHARED INTEREST, WE WANT TO THE
SAME AS WELL.
>> THAT IS WHAT THE DISCRETE
PROJECTS REPORT.
ALL THE NON-WATCHLIST PROJECTS
CONTAIN.
WE ARE GOING TO GO THROUGH SOME
HIGHLIGHTS ON THE DISCRETE
PROJECTS REPORT.
THERE WERE 286 PROJECTS IN 2018.
31 WERE COMPLETED OR CLOSED.
THAT IS DEFINED A LITTLE
DIFFERENTLY ACROSS DEPARTMENTS.
A LOT OF THESE HAVE LONG
CLOSURE PERIODS.
CLOSE TO AN APARTMENT
DEPARTMENT IS SOMETIMES
SUBSTANTIALLY COMPLETE,
PHYSICAL COMPLETE OR'S
FINANCIAL CLOSE OUT.
THERE WERE SOME FIRE STATION
PROJECTS, LARGE RT PROJECTS,
ONE OR TWO UTILITY PROJECTS,
PARKS.
>> OF THE 232 ON THE DISCRETE
PROJECT LST, THE SUBSET OF THE
WATCHLIST, AND THEN THERE IS
SIMPLE MATH, ALMOST 219 THAT
ARE NOT ON THE WATCHLIST. AS OF
THE REPORTING HERE AT 93% ARE
PROJECTED TO STAY ON BUDGET.
THERE ARE 15 THAT ARE NOT.
WHAT'S INTERESTING IS THAT HALF
OF THOSE ARE PREDICTED TO
BECOME UNDER.
WE ARE GOING TO REPORT
EVERYTHING ABOVE AND BELOW.
THERE WERE NOT SIGNIFICANT
RISKS IN THE ONES THAT REMAIN,
BUT AS AN EXAMPLE, WE WILL SEE
CAN INCREASE IN THE BUDGET FOR
PART OF THE PROJECT UNDERWEIGHT
RELATED TO REIMBURSABLE WORK
FROM UTILITIES.
I THINK THEY ENCOUNTERED SOME
UTILITIES WORK AS PART OF THE
PROJECT THEY WILL HAVE TO
ACCEPT MONEY FROM CITY LIGHT AND
SPU AND KING COUNTY TO WORK ON
THAT.
>> I THINK COUNCILMEMBER
HERBOLD HAS A QUESTION.
>> OF THE QUESTION PROJECTS
THAT ARE NOT ON BUDGET, BUT ARE
OVER, DO THEY HAPPEN TO BE ONES
WE HAVE SELECTED FOR THE
WATCHLIST?
>> GOOD QUESTION.
>> THEY ARE NOT.
I THINK CONSISTENTLY IS THEY
ARE NOT FAR OVER.
THEY ARE SMALL AMOUNTS.
A COUPLE HUNDRED THOUSAND
DOLLARS, IT'S THE PUBLIC'S
MONEY, I WANT TO DECLARE THAT'S
A LOT OF MONEY BUT IN CONTEXT
OF A MULTIMILLION DOLLAR
PROJECT, HERE IS AN EXAMPLE.
A $14 MILLION PROJECT, CITY
LIGHT FOR THE WESTERN ENERGY
IMBALANCE MARKET, IT IS A $14
MILLION PROJECT.
CURRENT PROJECT AND IS $347,000
OVER.
>> THE 93%, IS THAT ALL OF THE
232 DISCRETE PROJECTS?
>> I THINK IT IS NON-WATCHLIST.
>> IT IS THE NON-WATCHLIST.
>> BEFORE WE LEAP OFF DISCRETE
PROJECTS REPORT PAGE, I NOTICED
WE HAVE THE AQUARIUM EXPANSION.
THIS IS BEEN SOMETHING ON OUR
LIST FOR MANY YEARS.
$34 MILLION ADOPTED CIP BUDGET
FOR THAT.
WE KNOW IT'S A PUBLIC/PRIVATE
PARTNERSHIP.
THAT'S THE CEILING ON WHAT THE
CITY IS GOING TO PUT IN AND
AFTER THAT IF IT GOES OVER THE
AQUARIUM IS GOING TO HAVE TO
RAISE MORE FUNDS TO DEAL WITH
THAT.
CAN YOU TALK TO US ABOUT WHERE
THAT PROJECT IS?
>> I KNOW THERE ARE DISCUSSIONS
RIGHT NOW WITH THE AQUARIUM
ACTUALLY AND OUR INTENT IS TO
BRING YOU AN AGREEMENT BETWEEN
US AND THEM THAT SETS UP A
PAYMENT SCHEDULE, IF YOU WILL,
FOR THAT $34 MILLION COMMITMENT
FROM THE CITY.
THE IDEA IS TO WORK WITH THEM
ON A TIMELINE THAT WORKS FOR
BOTH OF US.
IS INFORMED BY THEIR SCHEDULE
WHICH INCLUDES A FUNDRAISING
SCHEDULE AND ALSO THERE
INSTRUCTION SCHEDULE AND ALSO
THE PRINCIPAL SOURCE WE PLAN TO
USED TO SUPPORT THAT IS REAL
ESTATE EXCISE TAX.
IT WILL BE A CITY OWNED
FACILITY ALTHOUGH OPERATED BY
THEM.
YOU WILL HAVE AN OPPORTUNITY
IDEALLY TO APPROVE AN AGREEMENT
THAT SETS OUT A PAYMENT SCHEDULE
FOR THAT.
AS YOU DESCRIBE THE IDEA WILL
BE THE CITY'S COMMITMENT.
>> I WOULD REQUEST THAT IF WE
CAN TO SEE THAT BEFORE
SEPTEMBER.
>> THAT IS THE GOAL FOR OBVIOUS
REASONS.
>> JUST TO CLARIFY, THIS
PARTICULAR SLIDE, THIS IS SIX
PROJECTS OF 232 PROJECTS.
YOU'RE NOT DRAWING OUR
ATTENTION TO THESE PROJECTS?
>> WE WERE TRYING TO SHOW YOU
THE FORMAT.
>> IT'S A BEAUTIFUL FORMAT.
>> TO FIT IT ON WHATEVER THIS
IS, I'M LEANING HARD ON THE
BICYCLES.
ON THE SCREEN YOU CAN LOAD UP
AS BIG AS YOU WANT.
>> BEFORE WE MOVE OFF THE
SLIDE, BUT ALSO FOR THE SLIDE I
THINK YOU ARE LOOKING AT,
COUNCILMEMBER HERBOLD , I WANT
TO DRAW YOUR ATTENTION TO THE
FACT THAT WE ARE LOOKING AT
ACTUAL COST AS OF THE END OF
2018.
AND PROJECTIONS THAT ARE MORE
RECENT.
THE MARCH TIMEFRAME.
THE COMPARISONS AGAINST THE
BUDGET IS TO THE 2019-2020
ADOPTED CIP.
THAT IS THE MOST RECENTLY
ADOPTED BUDGET AND CIP. IT IS A
LITTLE BIT OF A FUNNY MIX-AND-
MATCH BECAUSE IT IS 2018
ACTUALS VERSUS 2019 AND BEYOND
CIP.
BUT WHEN CALEB WAS SAYING
APPROXIMATELY 93% ARE ON BUDGET,
THE COMPARISON IS TO CHANGES
WHICH MAY HAVE HAPPENED IN THE
CIP.
>> SO ARE WE LOSING SOMETHING
BY NOT HAVING A COLUMN FOR THE
ORIGINAL PROJECTED COST?
IF WE ARE COMPARING WHETHER OR
NOT WE ARE ON BUDGET TO THE
MOST RECENT UPDATE, ARE WE NOT
BEING AS TRANSPARENT AS WE
SHOULD BE AS IT RELATES TO THE
ORIGINAL PROJECTED COST?
>> I THINK IT'S A VALID POINT.
IT WILL ONLY COME UP IN THE
FOURTH QUARTER OF EACH YEAR.
FIRST, SECOND AND THIRD
QUARTERS OF 2019 WILL BE
COMPARED TO THE SAME 2019-2024
ADOPTED CIP.
WE WILL NOT HAVE MIX-AND-MATCH
INFORMATION FOR THREE OUT OF
THE FOUR YEARS.
IN THE FOURTH QUARTER 2019,
MAYBE WE CAN THINK ABOUT GIVING
YOU BOTH DATA POINTS AND YOU
CAN COMPARE.
>> I THINK WHAT YOU ARE
IDENTIFYING AND ISOLATING IS A
PROBLEM WITHIN A YEAR.
I THINK IT IS REPLICATED YEAR
AFTER YEAR IF WE ARE NOT
KEEPING IN A COLUMN THAT
IDENTIFIES WITH THE ORIGINAL
PROJECTED PROJECT COST.
>> WE DO CERTAINLY FOR THE
ENHANCED REPORTING FOR THE
WATCHLIST PROJECTS HAVE A
BASELINE AGAINST WHICH WE
ALWAYS COMPARE.
THAT DOESN'T GET UPDATED.
THIS IS A LONG-STANDING
CONUNDRUM.
I WAS WITH COUNCIL WELL AS
WELL, THE PUBLIC DOCUMENTS, IT
IS AT SOME FUNDAMENTAL LEVEL
EVERY PROJECT COMES IN ON BUDGET
BECAUSE YOU HAVE TO PUSH
THROUGH THE PROJECT.
THAT IS NOT SATISFYING.
YOU RAISE A GOOD POINT, BUT AS
DAN HAS POINTED OUT THE BIGGER
PROJECTS WE ARE KEEPING TRACK.
EVERYTHING I WOULD HOPE TO ADD
AN WE'VE BEEN TALKING ABOUT
THIS FOR A WHILE, I PLAN TO
BRING YOU EXAMPLES WILL BE
PRESENT IN THE FALL, SOME OF
THE LARGER PROJECTS, THE KINDS
OF THINGS THAT WOULD BE ON THE
WATCHLIST, OUR ANTICIPATION IS
NOT TO INTRODUCE A PROJECT INTO
THE CIP, IT'S NOT TO GIVE YOU A
FALSE SENSE OF WHAT THE FINAL
BUDGET WILL BE.
IT IS 0% DESIGN.
WE LIKELY DON'T HAVE A GOOD
IDEA.
WHAT I'M HOPING TO BE ABLE TO
DO BECAUSE I THINK IT'S BETTY
BETTER FOR EVERYONE THIS IS A
PROJECT WE THINK WILL COST, I
MAKING UP NUMBERS, 75 MILLION.
THIS IS THE BUSINESS CASE AND I
AM ASKING FOR YOUR APPROVAL FOR
$5 MILLION TO DO THE DESIGN
WORK TO GIVE US TO A MORE
PRECISE AREA.
IDEALLY WE WILL GIVE YOU A
NUMBER, USING MY EXAMPLE, THIS
IS 75% CONFIDENCE WE CAN TELL
YOU THIS WILL COMPLETE AT $100
MILLION AND WE ARE ASKING YOU
FOR POTENTIALLY 95.
WE WILL KEEP UPDATING THAT AS
WE GO.
>> UPDATING THE CONFIDENCE.
>> EXACTLY.
THE SHIP CANAL PROJECT IS RIGHT
NOW IN SOME WAYS THE MODEL FOR
THAT.
FOR US IT IS BOTH TRUE
TRANSPARENCY AND THE UNCERTAINTY
FACING US ALL.
>> WE CAN MOVE ON TO THE
ONGOING PROGRAM REPORT.
THIS IS A LITTLE DIFFERENT
BECAUSE THE FOCUS IS SLIGHTLY
DIFFERENT.
WE ARE TRYING TO DO, OUR INITIAL
INTENT WAS TO FOCUS ON DISCRETE
PROJECTS AND DO ONGOING
PROGRAMS A LITTLE LATER BUT WE
KIND OF COMBINE THIS INTO ONE
EFFORT LAST YEAR.
THIS ONE IS A WORK IN PROGRESS.
WHAT WE WANTED TO GET OUT MORE
SO ON THIS ONE WAS YOUR
ACCOMPLISHMENT RATE RATHER THAN
JUST YOUR SPENDING RATE.
HAVING SPENT 100% OF YOUR BUDGET
DOESN'T TELL US IF YOU HAVE
ACCOMPLISHED EVERYTHING YOU
INTEND TO.
DEFINING ACCOMPLISHMENT RATE IS
A WORK IN PROGRESS, SOME HAVE
MORE QUANTITATIVE MEASURES FOR
THAT.
SDOT DOES A GOOD JOB OF
DEFINING THAT.
SOME OF THE DEPARTMENT'S ARE
WORKING ON IT.
THERE ARE A LOT OF ONGOING
PROGRAMS THAT ARE CUSTOMER
DRIVEN.
THE UTILITIES HAVE A LOT OF
THOSE. QUESTION CUSTOMERS AND
YOU CAN'T TELL HOW MUCH YOU'RE
GOING TO SPEND OR IT DOESN'T
GIVE YOU A PERFORMANCE METRIC
TO TELL YOU HOW MUCH YOU SPEND
OF YOUR PREVIOUS BUDGET.
WE ARE STILL WORKING ON THAT.
WHAT WE SHOW IN THIS PARTICULAR
REPORT IS THE FINAL REVISED
BUDGET AND THE ACTUAL SPENDING
AND HOW MUCH WAS SPENT.
FOR THE FIRST QUARTER OF NEXT
YEAR WE WILL SHOW THE SPEND FOR
FIRST QUARTER AND THEN WHAT
THEIR ACCOMPLISHMENT RATE IS
DEFINED AS AND WHAT THEY EXPECT
TO SPEND.
THEIR PROJECTION.
>> ON THIS ONGOING PROGRAM
PAGE, I NOTICED TWO THINGS
COMING OUT OF SDOT.
MAJOR INTEREST TO A LOT OF
PEOPLE.
NEW SIDEWALKS IS AN EXAMPLE IN
THE PEDESTRIAN MASTER PLAN.
THEY HAVE PERCENTAGE SPENT WAS
74%, ROUGHLY 3/4.
BUT 54 BLOCKS WERE PLANNED AND
ONLY 34 WERE COMPLETED.
WHAT IS YOUR QUICK PERCENTAGE
AMOUNT?
>> ABOUT TWO THIRDS.
>> I NOTICED IN THE COMMENTS
CONSISTENT WITH THE SEASONALITY
, YOU'RE ALWAYS GOING TO RUN
INTO THAT WITH RAIN AND THE
MORE SNOW WE HAD THIS YEAR.
BUT IT SAYS DUE TO CONTRACTOR
AND CREW DELAYS SEVERAL PROJECT
SCHEDULED FOR 2018 DELIVERY ARE
EXPECTED TO REACH COMPLETION IN
Q1 OR Q2 OF 2019.
SO, WERE THEY ABLE TO MAKE UP
THAT REMAINING 35%?
>> I COULDN'T TELL YOU AS WE
SIT HERE.
THAT'S THE NATURE OF THIS
REPORTING BEING ONGOING.
WHAT YOU HAVE HIGHLIGHTED, AND
I WAS GOING TO MAKE THE POINT,
THESE PROGRAMS, SOME ARE VERY
IMPORTANT.
>> VERY IMPORTANT TO A LOT OF
PEOPLE.
>> I DIDN'T WANT TO GIVE YOU A
SENSE WE WERE TRYING TO BURY
THEM.
WITH THE OPPOSITE.
BUT IT'S NOT THAT WE CAN SORT
OF IDENTIFY A SPECIFIC PROJECT,
THE SIDEWALKS ARE IN MULTIPLE
LOCATIONS ACROSS THE CITY.
WE ARE WORKING ON THE BEST WAY
TO PROVIDE THAT INFORMATION.
WE WILL GET BACK TO ON THE
SPECIFICS OF WHETHER THOSE, AS
WE GO INTO Q1 AND Q2 ABOUT HOW
MUCH OF THAT WORK IS GETTING
COMPLETED IN THE WAY THEY HAD
PROJECTED.
>> IF YOU LOOK AT THE NEXT
SLIDE, THIS IS WITH THE
PROTECTED IKE LANES, ALL OF YOU
KNOW AND SDOT KNOWS FOR ME
PERSONALLY THE CONNECTING THE
DOWNTOWN NETWORK IS CRITICAL IF
WE ARE TRYING TO GET MORE
PEOPLE LIKE ME TO RIDE YOUR
BIKES.
THAT NUMBER TO ME IS SCARY.
IT'S LIKE MILES WERE PLANNED
AND ONLY 20% WERE COMPLETED
THAT WE HAVE SPENT 101% OF THE
PLAN.
>> AGAIN, I DON'T HAVE ENOUGH
DETAILS.
I COULD SPECULATE THEY SHIFTED
ON THEIR ORIGINAL FOCUS TO
SPECIFIC PROJECTS THAT WERE MORE
EXPENSIVE BUT I DON'T ACTUALLY
KNOW THAT.
REPORTS ARE GOING TO BE SELF-
EXPLANATORY ON EVERY PROJECT.
WE WILL NEED TO FOLLOW UP AND
THIS IS A GOOD EXAMPLE.
IT'S ALSO A GREAT EXAMPLE OF
WHAT CALEB WAS DESCRIBING,
TRACKING DOLLARS ISN'T ENOUGH
TO GIVE YOU A SENSE OF WHAT'S
HAPPENING ON THE GROUND.
AGAIN, IT'S CONCERN FOR US AS
WELL.
LET'S DIG IN AND GET BACK TO
AND WE CAN IDENTIFY FIRMER
PROGRAMS.
>> I JUST WANT TO ECHO MY
INTEREST IN THAT BECAUSE I
THINK IN DEVELOPING THIS
PROCESS WE DID DISCUSS THE IDEA
OF ENHANCED REPORTING FOR
PROGRAM CIP PROGRAM ELEMENTS AS
WELL.
RATHER THAN JUST HAVING A LINE
ON A SPREADSHEET, I THINK WE
SHOULD TALK ABOUT CRITERIA FOR
SOME OF THESE PROBLEMATIC PLANS
AND BUDGETS AND FIGURE OUT A WAY
TO LOOK AT ENHANCED REPORTING
AROUND SOME OF THEM AS WELL.
AS COUNCILMEMBER BAGSHAW SAID,
I HAVE A HARD TIME JUXTAPOSING
THE SPEND WITH ONE FIFTH OF THE
LANE MODELS COMPLETED. AND
SIMILARLY FOR ASPHALT, 90% SPENT
BUT IT LOOKS LIKE ABOUT ONE
THIRD IS DONE.
ON THAT ONE IT'S NOT CLEAR TO
ME, IT SAYS 32 LANE MILES
PLANNED, 9.45 COMPLETED.
THE COMMENTS SAY THE PROJECT
WAS STARTED IN 2018 BUT
CONSTRUCTION SCHEDULES WERE
OPTIMISTIC THEY WON'T FINISH
UNTIL 2019.
HOW WE YOU TELL THAT STORY IN
THE FIRST QUARTER REPORT?
WILL YOU START ALL OVER?
OR IS IT AGAINST THIS BASELINE?
>> WE NEED TO ACCOUNT FOR WHAT
WASN'T COMPLETED IN 18 AND WHAT
WAS DONE IN 19.
THE POINT IS WELL TAKEN.
AGAIN, WHAT YOU ARE HITTING ON
IS THE NATURE OF THIS SPENDING,
IT IS CONSTANTLY ONGOING.
IT LOOKS TO ME AS WELL, A
COUPLE OF INSTANCES THE STAFF
WAS OVEROPTIMISTIC ABOUT WHAT
THEY COULD GET DONE.
WHETHER THEY ARE ABLE TO ADJUST
TO GIVE MORE REALISTIC
PROJECTIONS ABOUT WHAT'S LIKELY
TO HAPPEN, IT WOULD ALSO BE
HELPFUL.
WE ONLY PUT THESE UP AS
EXAMPLES, I WILL NOTE ON THE
SCHOOL SAFETY, THE LAST PROJECT
LISTED, --
>> I WAS GOING TO BRING THAT
UP.
>> THEY DID MORE PROJECTS AND
PLANNED.
>> I APPRECIATE THAT.
I WAS GOING TO BRING UP, I WAS
WAITING FOR MY ENTRY POINT, I
THINK THAT THIS OVERSIGHT
COMPONENT IN A COORDINATED
EFFORT IS IMPORTANT BECAUSE WE
WANT TO IDENTIFY WHEN WE ARE
NOT GETTING IT RIGHT.
OR WHEN WE MIGHT BE
UNDERPERFORMING.
WE ALSO THINK IT'S IMPORTANT
FOR US TO CELEBRATE THE
SUCCESSES AND THOSE MOMENTS OF
TIME WHERE WE OVER DELIVERED ON
PARTICULAR PROJECTS AND YOU
GAVE US ONE EXAMPLE WITH THE
MASTER PLAN AROUND THE SCHOOL
SAFETY ISSUES. I THINK DURING
LAST YEAR'S BUDGET PROCESS WE
HEARD A LOT OF CONCERNS FROM
PEDESTRIAN ADVOCATES
PARTICULARLY IN THE SCHOOL
SAFETY ZONE, AROUND OUR
DECISION AROUND TAKING MONEY
OUT OF THAT PARTICULAR BUCKET
OF DOLLARS IN ORDER TO FIND
OTHER COUNCIL PRIORITIES.
BACK THEN WE HAD INDICATED IT
WAS OUR UNDERSTANDING THERE
WOULD NOT BE A COMPROMISE TO
THE MINIMAL PROMISES MADE IN
TERMS OF PROJECT DELIVERY IN
SCHOOL ZONES THAT PROMOTE SAFETY
AND I THINK THIS IS SHOWING US
WE WERE CORRECT IN OUR POLICY
CHOICE AND DECISION TO
REPRIORITIZE SOME FUNDS.
IN THIS INSTANCE 108% OR SPENT,
41 PROJECTS COMPLETED.
THE COMMENTS HERE PROVIDE THAT
THEY HAD MORE FUNDING THIS YEAR
THAN ANTICIPATED WHICH ALLOWED
THEM TO DELIVER MORE
ACCOMPLISHMENTS AND ORIGINAL
TARGET INCLUDING 20 MPH BEGINS.
CURB RAMPS, CROSSWALK BEACONS
AND SPEED BUMPS.
I WANTED TO LOOK SET UP AS
SOMETHING POSITIVE WE ARE
LEARNING.
>> I APPRECIATE THAT BECAUSE
ONE OF THE DYNAMICS I HAVE TO
TELL YOU ON THE EXECUTIVE SIDE,
AS WELL AS FOR YOU, WE RELY ON
THE TRANSPARENCY OF THE
DEPARTMENTS ON THE EXECUTIVE
SIDE.
CALEB IS NOT A ONE-MAN SHOP, HE
CAN APPRECIATE THE DEPARTMENTS
HAVE LOTS OF FOLKS WORKING ON
THESE PROJECTS.
IN AN ENVIRONMENT WHERE THERE
IS ACCOUNTABILITY BUT AN
OPPORTUNITY, AGAIN, I SAID THIS
AT THE BEGINNING, I GET THE
ACCOUNTABILITY AND WE SHOULD BE
HELD ACCOUNTABLE AND AT THE
SAME TIME IS OFTEN A COMPLEX
STORY ABOUT OVER AND
UNDERACHIEVEMENT.
WE WILL DIG BACK IN AND FIND
OUT WHAT'S GOING ON.
IF THE BAD STORY WE WILL TELL
YOU WHAT WERE GOING TO
REMEDIATE.
AND IF THERE ARE SOME OTHER
THINGS WE WILL SHARE IT.
>> LIKELY IF IT'S A GOOD STORY
YOU'LL TELL THOSE TWO.
>> IT'S HELPFUL FOR THE
DEPARTMENT AS WELL.
TO UNDERSTAND IT'S NOT A GOTCHA
GAME BUT TRANSPARENCY OF WHERE
WE ARE.
>> AT THE END OF THE DATE WE
ARE ALL HUMAN AND WE RESPOND TO
POSITIVE REINFORCEMENT.
>> I AM EXPRESSING MY POSITIVE
REACTIONS ABOUT THE LAST ONE
AND WOULD LIKE TO HAVE THAT
REACTION WERE OFTEN.
>> WE WILL AIM TO DO THAT.
>> MOVING ON.
>> THE WATCHLIST.
>> THE WATCHLIST PROJECTS
RECEIVED THE ENHANCED REPORTS.
I WAS GOING TO QUICKLY RUN
THROUGH THE ENHANCED REPORT TO
DESCRIBE HOW WE LEAVE THIS OUT.
IT WAS A COOPERATIVE EFFORT
WITH THE STAFF AND DEPARTMENTS
TO GET THE INFORMATION WE NEED.
IT BOILS DOWN TO SCOPE,
SCHEDULE AND BUDGET
INFORMATION.
THE FIRST PAGE IS THE PROJECT
OVERVIEW.
A DESCRIPTION OF THE WORK
ACCOMPLISHED AND IDENTIFICATION
OF SOME RISKS THEY ARE SEEING
ON THE HORIZON.
WE INCLUDED THE INDICATOR LIGHT
. THE RISKS HERE ARE SELF-
REPORTED AND BY NATURE THEY ARE
A LITTLE QUALITATIVE BECAUSE OF
WHAT THEY FEEL THE RISK SHOULD
BE.
WE TRIED TO GET MORE
COMPLICATED BUT IT DIDN'T
PRODUCE THE RESULTS WE WANTED.
WE BOILED IT DOWN TO HIGH,
MEDIUM AND LOW.
>> SORRY TO INTERRUPT, ARE YOU
WALKING THROUGH THE READERS
GUIDE OR ONE PARTICULAR REPORT?
>> I'M GOING TO GO THROUGH THE
LAYOUT, THE READERS GUIDE
ESSENTIALLY.
>> I HAVE A QUESTION ABOUT THAT.
IT IS REALLY HELPFUL TO HAVE A
READERS GUIDE.
AGAIN, THE COLLABORATION OF
THIS EFFORT, A LOT IS ABOUT
MAKING SURE WE ARE USING THE
SAME LANGUAGE.
THE RISK FACTORS THAT WE ARE
RATING OUR COST ESTIMATES, RISK
PROFILE, COMMITTEE AND COUNCIL
INTEREST.
AND THE READERS GUIDE SAID THAT
RISK FACTORS ARE RATED I THE
DEPARTMENTS IS ONE, TWO, OR
THREE.
THREE MEETING ALL ELEMENTS ARE
RATED ONE.
YELLOW MEANING TWO OR MORE
ELEMENTS ARE RATED TWO.
AND RED MEANS ANY RISK ELEMENT
IS RATED THREE OR ALL ARE
RANKED TWO.
THAT IS THE STANDARD?
>> THE FIVE ELEMENTS ARE SCOPE,
SCHEDULE, BUDGET, COORDINATION
AND COMMUNITY IMPACT.
>> THAT WAS FROM THE RESOLUTION.
THAT IS JUST GOOD GENERAL
CRITERIA.
>> THIS IS THE INTERPRETED
VERSION IF YOU WILL.
>> AS A RELATES TO WHAT'S IN
THE REPORT ITSELF, FOR EACH
REPORT YOU IDENTIFY YELLOW,
GREEN AND RED.
BUT IT LOOKS LIKE THERE ARE
SOME INCONSISTENCIES BETWEEN
DIFFERENT REPORTS OF WHETHER OR
NOT THEY IDENTIFY THE RISK
ELEMENT.
PARTICULARLY FOR THE YELLOW AND
RED.
WHICH OF THE RISK ELEMENTS ARE
-- HAVE BEEN FLAGGED?
I THINK SOME OF THE INDIVIDUAL
REPORTS DO THAT AND SOME DON'T.
>> WE ARE WORKING WITH THE
DEPARTMENTS TO GET THE
INFORMATION WE NEED FROM THEM.
THIS IS RELATIVELY NEW, ONLY
THE SECOND TIME WE HAVE DONE
THIS REPORT.
GETTING A SENSE OF WHAT THE
COUNCIL IS LOOKING FOR AS WELL.
>> I HEAR WHAT YOU ARE SAYING,
I THINK IT MAKES SENSE, IF WE
GIVE YOU A SUMMARY, IF WE HAVE
CRITERIA WE ARE SUMMARIZING
INTO A SINGLE DASHBOARD COLOR
AND A LITTLE INFORMATION ABOUT
WHAT TRIGGERED US INTO ONE
CALLER OR ANOTHER, I CAN
UNDERSTAND HOW THAT WOULD BE
HELPFUL BY MAKING SURE HE
UNDERSTOOD.
DULY NOTED.
>> WE COULD IN THE FUTURE
REPORTS MOVE FROM THE COMPOSITE
SUMMARY, RED, YELLOW, GREEN, TO
ACCOUNT FOR FIVE DIFFERENT RISK
FACTORS.
WE COULD PROVIDE DETAILED
BEHIND THEM.
JUST SAY -- WHAT ARE THE
OPTIONS -- THE SCHEDULE IS READ
AND EVERYTHING ELSE IS GREEN.
AND GIVE YOU THAT DETAIL.
I BELIEVE THE DEPARTMENTS ARE
REPORTING ON IT.
>> WE ABSOLUTELY CAN DO IT AND
I AM OPEN, I THINK CALEB HAS
PROVIDED THE QUALIFIER.
THIS IS SELF-REPORTED AND IT IS
QUALITATIVE.
WE ARE TRYING TO HIDE ANYTHING.
WE HAVE THE INFORMATION.
>> WHAT IS YOUR VISUAL?
>> WAS YET IT'S YOUR
SPREADSHEET.
>> RIGHT NOW WE ARE REPORTING
AND THERE IS A SUMMARY
DASHBOARD FOR THE RISK STATUS.
WE COULD HAVE THE SUMMARY AND
THEN UNDERNEATH OR ABOVE WE
COULD HAVE INDIVIDUAL ELEMENTS.
AND THE COLOR OF EACH OF THOSE
AND IT WOULD BE OBVIOUS HOW
THEY SUMMED UP OR NOT.
THE AVERAGE IS TRICKY.
>> IT'S NOT JUST BECAUSE IT'S
AN SPU PROJECT.
IT HAS BEEN NOTED BY STAFF OF
THE CANAL WATER QUALITY PROGRAM
IS A GOOD EXAMPLE OF PROVIDING
DETAIL ABOUT THE TYPE OF RISK
FACTOR.
MAYBE TAKE A LOOK AT THAT ONE.
>> OKAY.
THE SECOND PAGE, AND THIS GETS
TO THE EXPLANATION OF SOME OF
THE RISKS, WE HAVE THE BUDGET
SUMMARY AS A SECOND PAGE THAT
DESCRIBES WHAT THEY ARE
PROJECTING FOR THE PROJECT IN
THE CURRENT QUARTER.
WHAT WE ARE SHOWING NOW IS WE
HAVE A 30% BASELINE TOTAL COST,
THE INDUSTRY STANDARD OR WHEN
YOU ESTABLISH BASELINE FOR YOUR
PROJECT.
>> 30% DESIGN.
THIS COULD SPEAK TO YOUR POINT,
WE ARE ANCHORING OURSELVES TO
THAT ORIGINAL BUDGET AND
COMPARING TO IT FOR LARGE
PROJECTS.
>> WE INCLUDED THE 19-24
ADOPTED PROJECT COST.
THE ACTUAL SPENDING THROUGH 2018
AND THEN THE PROJECTION.
THE VARIANCE ON THIS PAGE IS
THE DIFFERENCE BETWEEN THE
PROJECTION PREVIOUSLY ADOPTED
BUDGET.
THAT IS THE VARIANCE.
WE DIDN'T SHOW IT TO THE 30%
DESIGN, IT'S JUST GETTING
CUMBERSOME.
THEN WE PROVIDE THE NARRATIVE
SECTION FOR THEM TO EXPLAIN
WHAT'S GOING ON.
THE CHART IS CUMULATIVE TO SHOW
SPENDING OVER THE YEARS.
THE THIRD PAGE IS THE SCHEDULE,
SHOWING THE SCHEDULE RISK WHAT
IS PROTECTED. THIS GETS TRICKY
BECAUSE SOME PROJECTS, THE
BIGGER ONES HAVE MULTIPLE
SUBPROJECTS WITHIN THEM.
EXAMPLE THE WATER QUALITY
PROJECTS.
IT'S TRICKY TO SHOW EXACTLY
WHAT THE SCHEDULES FOR ALL OF
THOSE ELEMENTS ARE.
WE ARE WORKING WITH DEPARTMENTS
TO DO THAT.
>> BEFORE YOU LEAVE THAT PAGE,
I JUST WANT TO POINT OUT THERE
IS SIMILARLY TO THE BUDGET
SLIDE THERE IS A BASELINE
PROJECT SCHEDULE WHICH REMAINS
CONSTANT EVEN AS THE PROJECT
SCHEDULE UPDATES.
A NOTE ON THAT IS WE ARE
STARTING IN THE MIDDLE OF SOME
PROJECTS.
DIDN'T INCLUDE THAT BECAUSE IS
PROBABLY NOT THE INFORMATIVE.
AS PROJECTS HIT THE MILESTONE
WILL INSERT THOSE.
THE LAST PAGE IS TO SHOW THE
PROJECT FUNDING THE FUNDING
SOURCE.
AND TO SHOW WHAT THE STRATEGY
IS IF THERE IS A FUNDING GAP.
WE DIDN'T INCLUDE THIS FOR THE
UTILITY PROJECTS BECAUSE THEY
ARE PRIMARILY RATE FUNDED.
IT WAS A VERY HELPFUL.
IT WAS JUST ONE PIE.
THAT IS THE BASIC LAYOUT OF THE
REPORT AND THE INTENT.
WE WILL GO THROUGH THE WASH
LIST PROJECTS.
>> HERE'S THE LIST I THOUGHT IT
BE WORTH WALKING THROUGH WHERE
WE ARE ON THE SUMMARY RISK
FACTOR.
I CAN SAY COUPLE THINGS BUT I'M
NOT THE EXPERT.
THE RISK HERE IS MORE THAN
ANYTHING, A SCHEDULE RISK BUT A
BUDGET REFUNDING RISK.
WE ARE WAITING ON A FEDERAL
GRANT.
IT'S A HIGHER RISK PROJECT WE
HAVE NOT SECURED THE FUNDING.
IT'S NOT A GOOD THING OR A BAD
THING, IT'S JUST A THING IF YOU
WILL.
>> DELAYED FOR A COUPLE OF
YEARS?
I THOUGHT WE WERE PLANNING TO
MOVE FORWARD AND THEN WE HAD TO
TAKE A STEP BACK.
>> I DON'T HAVE ALL THE DETAILS.
>> I RECALL THE SAME.
I'M NOT GOING TO DO THIS ON THE
FLY.
AGAIN WE GROUPED THESE, THIS
PAGE I'M TALKING FROM IS THE
SDOT SUBSET.
VIADUCT REPLACEMENT, THERE ARE
MULTIPLE PROJECTS IN THE
VIADUCT SPACE.
THIS IS HABITAT BEACH.
IT IS LOOKING GOOD AND EXPECTED
TO BE COMPLETED THIS YEAR.
23rd AVENUE CORRIDOR, IN SOME
WAYS WAS SOME OF THE MOTIVATION
FOR THIS ENHANCED REPORTING
WORK IT DID NOT GO AS WELL AS
HOPED.
YOUR FINISHING PHASE 2. AND
BEGINNING DESIGN ON PHASE 3.
GENERALLY IT LOOKS OKAY.
I WILL LOOK BACK TO SEE WHAT
THE RISK FACTORS WERE.
I THINK MORE THAN ANYTHING
SINCE WE ARE IN DESIGN ON PHASE
3 THERE IS STILL UNCERTAINTY.
>> HOW ABOUT THE DELAY IN THE
VIOLET VIADUCT DEMOLITION
IMPACTING HABITAT BEACH?
>> I'M EXPECTING REPORTS
TOMORROW ON THAT VERY QUESTION.
THIS IS AN OLDER REPORT.
AND ARE INTERESTED IN FINDING
OUT WHAT THE IMPACTS MIGHT BE.
I HAPPEN TO OF RIDDEN MY BIKE
DOWN THE WATERFRONT LAST
EVENING AND I HADN'T BEEN DOWN
SINCE AND IT'S AMAZING.
>> IT IS.
I HAD THE SAME EXPERIENCE WHEN
WE COULD GO.
WE SAW IN THE PAPER THIS WEEK
THAT THE CONTRACTOR IS SAYING
THERE ONLY TWO WEEKS BEHIND BUT
WE HEARD FROM SOME BUSINESS
LEADERS THAT THEY ARE CONCERNED
IT IS WAY MORE IMPACTFUL THAN
JUST TWO WEEKS.
THANK YOU FOR LETTING US KNOW
WHAT YOU LEARN.
>> WE ARE TRACKING THAT.
NORTHGATE BRIDGE AND CYCLE
TRACK, MOVING TOWARD
CONSTRUCTION.
THE RISKS HERE, WE NEED TO NAIL
DOWN PERMITTING WORK.
THE BIGGEST THING IS WE HAVE
NOT RECEIVED BIDS, UNTIL YOU
HAVE A BID YOU DON'T REALLY KNOW
WHETHER YOUR BUDGET IS GOING TO
WORK OR NOT.
AGAIN, TRANSPARENCY ABOUT WHERE
WE ARE.
>> THIS IS REALLY HELPFUL
BECAUSE HONESTLY I THOUGHT THE
REQUEST FOR PROPOSALS OR BIDS
WENT OUT ABOUT SIX MONTHS AGO.
I AM BEHIND ON THIS.
>> AGAIN, --
>> I BELIEVE THEY ARE
EVALUATING BIDS RIGHT NOW.
>> THANK YOU.
YOU'RE COVERING THEM AT THE
RIGHT LEVEL, I WANT TO POINT
OUT TO FOLKS, FOR EACH OF THESE
PROJECTS THERE IS A FOUR PAGE
REPORT HAS A LOT MORE DETAIL,
WE ARE JUST GIVING THE TOP
LEVEL SUMMARY.
>> WE CAN TALK MORE, IF WE DO
THIS ON A REGULAR BASIS HOW YOU
WANT US TO COME TO PRESENT.
>> I THINK IT'S GOOD POINT.
I THINK HAVING TIME TO DELVE IN
TO THE REPORT PRIOR TO THE
MEETING, SO WE CAN ASK YOU VERY
SPECIFIC QUESTIONS THAT WE CAN
POINT TO THE INFORMATION
PROVIDED TO US.
OBVIOUSLY WE ARE VERY
INTERESTED IN ENTRY MANY OF
THESE PROJECTS.
WE DON'T WANT TO PUT YOU ON THE
SPOT.
>> I'M HAPPY TO BE ON THE SPOT
AND HAPPY TO DEFER.
>> I WANT TO ECHO THAT.
WE GOT THE MATERIALS ONE WEEK
AGO AND I THINK IT WOULD BE
HELPFUL TO HAVE MORE SPACE
BETWEEN THE RECEIPT OF THE
REPORT AND THE SCHEDULING OF
THE COMMITTEE PRESENTATION.
I ALSO WOULD LIKE THE
OPPORTUNITY, AND WE CAN'T DO
THIS IN ONE WEEK, THE
OPPORTUNITY TO INVITE CHAIRS OF
THE COMMITTEE WITH THE
OVERSIGHT OF THESE DEPARTMENTS
LIKE WE HAVE DISCUSSED BEFORE.
THE TRANSPORTATION CHAIR FOR
INSTANCE.
THE PARKS CHAIR IF THERE ARE
PARKS PROJECTS WHICH ARE AT
THIS TIME.
>> IN THAT TIME AS WELL WE
WOULD HAVE AN OPPORTUNITY, IF
YOU HAD QUESTIONS WE COULD
PROCESS THEM.
I'M HAPPY TO PRESENT OUR
ANSWERS HERE.
IT COULD BE MORE PRODUCTIVE.
>> THIS IS THE FIRST TIME.
WE WILL FIGURE THIS OUT.
>> SUGGESTION, IS THERE A WAY
WE CAN GET A MESSAGE TO THOSE
PANELS SO ONE CAN TAKE OWNERSHIP
AND BE A LIAISON ON THIS WORK?
THEIR PURPOSE IS TO BE THE
WATCHDOGS AS WELL WHEN CAPITAL
PROJECTS GO.
MAYBE ONE CAN TAKE OWNERSHIP.
>> I'M HAPPY TO REACH OUT
UTILITIES.
I'M GOING TO CONTINUE, IT
SOUNDS LIKE IT'S STILL
PRODUCTIVE.
LANDER, THINGS ARE GOING WELL.
IT IS INHERENTLY A RISKY
PROJECT BECAUSE WE ARE BUILDING
OVER TRAIN TRACKS AND
COORDINATION IS TRICKY.
MY UNDERSTANDING IS ITS MOVING
TOWARD WELL.
>> I WANTED TO GIVE YOU KUDOS
ABOUT LANDER BECAUSE MY
UNDERSTANDING IS THAT ORIGINAL
DESIGN AND ESTIMATES WERE MUCH
HIGHER THAN THE $125 MILLION.
AND ARE SPENDING PRODUCTION IS
$102 MILLION.
>> IT APPEARS THE PROJECT IS
GOING TO COME IN OVER BUDGET.
I WAS GOING TO WAIT UNTIL IT
DID.
THIS WAS POSITIVE.
THIS GIVES YOU A SENSE, WE ARE
READING IT AS MEDIUM BECAUSE
IT'S ACTIVELY UNDER
CONSTRUCTION AND WE COULD STILL
RUN INTO SOMETHING.
DELRIDGE, MEDIUM, IT WAS HIGHER
LAST YEAR, WHAT'S HAPPENED IS
WE DISCOVERED THERE WAS A
SIGNIFICANT DRAINAGE ISSUE THAT
NEEDS TO BE ADDRESSED IN ORDER
TO THE PAVING WORK THAT HAS
BEEN PLANNED.
WORKING NOW, THE OVERALL COST
WILL INCREASE.
SENSIBLY BECAUSE THE SCOPE IS
INCREASED.
THERE IS A DRAINAGE ELEMENT
THAT NEEDS TO BE ADDRESSED
GIVEN THE SCALE OF THE REPAVING
ELEMENT.
SHIFTING TO THE WATERFRONT
PROJECTS, THE MAIN CORRIDOR,
COUNCILMEMBER BAGSHAW ASKING
ABOUT THAT, MEDIUM RISK.
GONNA FIND OUT MORE ABOUT WHERE
THEY ARE AND POTENTIAL DELAY.
OVERLOOK WALK WILL BE A
COMPLICATED PROJECT.
ALSO, THE TIME THE REPORTS WERE
BEING COMPARED THE LIDL
REMAINED UNCERTAIN.
THAT HAS BEEN RESOLVED IN THE
MONTHS SINCE.
. PROJECTS ARE RATED MEDIUM.
THESE ARE NOT UNLIKE THE
RAILROAD PROJECTS, PROJECTS
BEING CONSTRUCTED IN THE WATER
AND ARE INHERENTLY RISKY AND
COMPLICATED.
I THINK WE WILL BE BACK TO YOU
WITH MORE INFORMATION ON THE
COMING MONTHS.
>> WE HAVE TO DEAL WITH FISH
WINDOWS AND ALL THAT.
>> IT MAKES IT MORE COMPLICATED.
>> IF WE COULD HAVE
ANTICIPATION.
>> WE'VE TALKED ABOUT DENNY
SUBSTATION TRANSMISSION LINES.
THE TRANSMISSION LINES THAT
WILL CONNECT TO THE SUBSTATION.
THAT WILL BE A DIFFICULT
PROJECT, IT BECOMES A COMPLEX
PROJECT.
HERE ONLY AT DESIGN LEVELS BUT
UNDERGROUND WORK IN A VERY
URBAN ENVIRONMENT.
>> ON THAT ONE, WHAT DOES IT
MEAN THAT IN THE SCHEDULE RISK
IT SAYS AS THE PROJECT MOVES
FORWARD TOWARDS COMPLETION A
SIGNIFICANT AMOUNT OF
NONCONFORMING WORK WITHIN THE
PROJECT HAS BEEN IDENTIFIED
DURING THE FINAL ACCEPTANCE.
>> THAT WAS THE DENNY
SUBSTATION.
I WAS ABOUT TO GET TO THAT, THE
ISSUE IS, AND SOME IS MAYBE BEST
TAKEN UP IN EXECUTIVE SESSION,
THERE ARE ISSUES WITH THE
CONTRACTOR ABOUT WORK COMPLETED
AND QUESTIONS ABOUT WHO IS
RESPONSIBLE AND WHO IS NOT.
WE ARE IN THAT FINAL CLOSEOUT
STAGE AND STILL SORTING THROUGH
THAT.
TRANSPARENT ABOUT THERE BEING
AN ISSUE GIVEN ITS SUBTLETIES
AND COMPLEXITY, NOT GOING
FURTHER.
>>
>> AT THIS STAGE THERE'S NO
POLICY DECISIONS LEFT, THE
COULD MITIGATE THOSE RISKS.
>> EXACTLY.
>> I WANT TO ACKNOWLEDGE THE
WORK YOU ARE DOING ON
OVERSIGHT, BUT ALSO WHAT
SEATTLE CITY LIGHT WAS DOING
WITH THE COMMUNITY IN A
POSITIVE WAY.
SEATTLE CITY LIGHT PRESENTED
GIVES IT AND COORDINATE EFFORTS
WITH SDOT.
SO WE DIDN'T HAVE TO DIG UP
STREETS TWICE, MAKING SURE WE
PUT THEM IN AT THE SAME TIME SO
WE COULD USE THAT ROAD SPACE
WELL.
AS YOU ARE TALKING TO PEOPLE, I
WANT TO ACKNOWLEDGE THE FACT
AND I APPRECIATE HOW WELL IT
WORKED WITH MY OFFICE.
>> I WILL PASS IT ON.
>> I WANTED TO SAY I APPRECIATE
THE COMMENTS, THE SPIRIT WITH
WHICH WE ARE DOING THIS WORK
BECAUSE THIS ISN'T GOTCHA WORK.
THE PUBLIC, THEY DON'T CARE,
THEY LOOK AT THIS ALL AS A CITY.
IF WE GO OVER THEY ARE SAYING
IT WAS THE DEPARTMENT OR CITY,
IT WAS THE CITY OF SEATTLE.
THE DEPARTMENTS SHOULD FULLY
UNDERSTAND THAT SO WE ARE IN
THIS TOGETHER.
I LOOK FORWARD TO APPRECIATING
THIS.
>> MY ONLY REQUEST IN THE
FUTURE IS TO PUT PAGE NUMBERS
ON HERE.
>> GOTCHA.
>> POINT TAKEN.
>> THANK YOU AND I KNOW WE HAVE
GONE OVER A LITTLE BIT.
I LOOK FORWARD TO HEARING FROM
FAS.
THANK YOU FOR BEING HERE AND
FOR WAITING.
>> I NEED COFFEE AFTER THAT
DISCUSSION.
I'M SURE WE PUT THEM TO SLEEP
ON THAT ONE.
>> THANK YOU FOR COMING IN.
>> MAY I READ IT IN?
>> ITEM NUMBER 5, 2018 FINANCE
AND ADMINISTRATIVE SERVICES
RACE AND SOCIAL JUSTICE
INITIATIVE ACCOMPLISHMENT.
>> I SEE OUR DIRECTOR IS HERE.
MAGGIE, HOW NICE TO SEE YOU AT
THE TABLE.
AND I WILL ASK EVERYONE ELSE TO
INTRODUCE THEMSELVES.
>> EVERYONE GET SETTLED IN.
THE GREEN LIGHT UPON THE STEM,
MAKE SURE YOUR LIGHT IS ON.
THESE MOVE SO MAKE SURE THEY
MOVE CLOSE TO YOU SO WE CAN
HEAR YOU.
>> WOULD YOU LIKE TO START
INTRODUCTIONS?
>> I WANT TO THANK YOU MEMBERS
OF THE COMMITTEE FOR THE
OPPORTUNITY TO BE HERE.
I WILL LET THE TEAM INTRODUCE
THEMSELVES.
>> EQUITY AND POLICY DIRECTOR.
>> CHERIE MacLEOD . KELLIE
ALLEN SENIOR ANALYST WITH THE
MANAGEMENT DIVISION AND ALSO TO
LEAD OF THE TEAM.
>> DORA WRENN.
>> DORA YOU HAVE A SOFT VOICE
SOME OF THIS TOWARDS YOU IF YOU
WILL.
>> DORA WRENN AND I AM ALSO
TEAM LEAD.
>> DARCY CINQ-MARS WITH THE
FLEET MANAGEMENT DIVISION.
>> LIZ ALZEER.
>> MR. GOINGS?
>> WE ARE EXCITED TO BE HERE TO
TALK ABOUT OUR 2018 RACE AND
SOCIAL JUSTICE ACCOMPLISHMENTS
AS WELL AS A FEW LOOKAHEAD'S ON
THE PROJECTS WE ARE WORKING ON
THIS YEAR.
I WANT TO FIRST ACKNOWLEDGE THE
MEMBERS OF OUR STAFF AND OUR FAS
CHANGE TEAM, MANY WHO ARE HERE
IN THE AUDIENCE.
YOU CAN WAIVE.
AN AMAZING TEAM AND THEY HAVE
BEEN CRITICAL PARTNERS IN ALL
THAT WE ARE TALKING ABOUT
TODAY.
I KNOW WE HAVE ABOUT 30 MINUTES
AND WE WANT TO BE RESPECTFUL OF
YOUR TIME, WE HAVE ABOUT A 15
MINUTE POWERPOINT AND THEN IF
POSSIBLE HOLE THE QUESTIONS AT
THE END BECAUSE I THINK YOU
WILL FIND MANY ARE ANSWERED
DURING THE COURSE OF THE
PRESENTATION.
I WANT TO START BY SAYING THANK
YOU.
THANK YOU FOR YOUR CONFIRMATION
OF MY APPOINTMENT AS THE
DIRECTOR BACK ON SEPTEMBER 17.
IN THAT SHORT SEVEN MONTHS WE
HAVE DONE A MAJOR RECALIBRATION
TO UP LIFT, HIGHLIGHT,
OPERATIONALIZE AND SOCIALIZE
EQUITY AT FAS.
IT REALLY IS FOUNDATIONAL TO
ALL THE WORK WE DO IN OUR
DEPARTMENT.
THAT STARTS WITH ESTABLISHING
FIVE PILLARS YOU WILL SEE ON
THE SCREEN BEHIND ME.
THESE ARE THE GUIDE PRINCIPLES,
THE FRAMEWORK TO EVERYTHING WE
DO AT FAS AND YOU WILL HEAR
MORE ABOUT THOSE THE COURSE OF
THE PRESENTATION.
FIRST TO FRAME A CONVERSATION
ABOUT RACE AND SOCIAL JUSTICE,
I WANT TO FOCUS OUR EFFORTS IN
TWO OF THE FIVE PILLARS.
SPECIFICALLY PILLAR NUMBER 2.
RESPECTFUL, NOBLE AND
COLLABORATIVE WORKPLACE.
IT'S IMPORTANT TO ME PERSONALLY
AND AS THE DIRECTOR OF FAS.
WE HAVE IT LAMENTED SEVERAL
EFFORTS.
FIRST, I HAVE ELEVATED THE GOOD
WORK GOING ON AT FAS BY
ESTABLISHING AN EQUITY AND
POLICY RECTOR IN THE DIRECTOR'S
OFFICE AND HAVE SOUGHT DEEPER
ENGAGEMENT ACROSS FAS AROUND
CHANGE TEAM AND RACIAL EQUITY
TOOLKITS.
SECONDLY EARLY IN MY TENURE HE
KICKED OFF A MONTH-LONG PROCESS
TO ESTABLISH PERFORMANCE
AGREEMENTS WITH ALL OF MY
LEADERSHIP TEAM, THE MANAGERS
AND STRATEGIC BUYERS ADVISORS.
FOR THE FIRST TIME EVER, 100%
OF ALL PEOPLE MANAGERS AND
STRATEGIC ADVISORS AT FAF FAS
HAVE A WRITTEN PERFORMANCE
AGREEMENT.
A KEY PART IS FURTHERING RACIAL
EQUITY WITHIN THE DEPARTMENT.
THIRD, AIR HR DIVISION IS
UPDATING OUR WORKPLACE STANDARDS
WE ARE REVIEWING WORKFORCE
IMPACTS AND WE ARE APPLYING AN
EQUITY LENS TO OUR RECRUITING
AND ON BOARDING FOR NEW STAFF.
>> A QUICK QUESTION.
THIS IS FABULOUS, I LOVE IT
THAT EVERY MANAGER HAS IT'S
KIND OF AN AGREEMENT IN PLACE,
ARE YOU THE ONLY DEPARTMENT
DOING THIS?
>> CAN'T SPEAK TO THAT.
>> LET ME REPHRASE.
THIS IS THE FIRST TIME IN MY
EXPERIENCE THAT FAS HAS DONE
THIS.
IS THIS SOMETHING WE SHOULD
LOOK INTO MORE DEEPLY?
THIS.
I CAN SPEAK FOR MY DEPARTMENT.
AS A NEW DIRECTOR WHEN I
STARTED I WAS INTERESTED IN
SEEING EVALUATIONS OF SENIOR
MANAGERS.
THEY DID NOT EXIST.
I THINK AN OPPORTUNITY FOR US
TO IMPROVE THE WORK WE DO IS TO
MAKE SURE WE ARE HOLDING OUR
FRONTLINE STAFF AND SENIOR
MANAGERS ACCOUNTABLE BY HAVING
WRITTEN PERFORMANCE AGREEMENTS
AND WRITTEN UNDERSTANDING OF
WHAT'S EXPECTED OF ME TO BE A
SUCCESSFUL EMPLOYEE IS %
IMPORTANT.
PILLAR NUMBER 4, ECONOMIC
OPPORTUNITY THROUGH CITY
CONTRACTING.
SYSTEMIC AND INSTITUTIONAL
RACISM IS REAL AND FAS MUST DO
OUR PART TO HER CORNER STORM
PROGRAMS AND TO THAT END WE ARE
COMMITTED TO PROMOTING ECONOMIC
DEVELOPMENT OPPORTUNITIES TO
UNDERREPRESENTED COMMUNITIES
AND CONTINUE TO BUILD ON THE
SUCCESS OF THESE EFFORTS GOING
FORWARD.
THAT IS JUST A QUICK OVERVIEW.
YOU WILL HEAR MORE DETAIL OF
THESE PROGRAMS IN A MOMENT.
TO KICK THINGS OFF I'M GOING TO
TURN IT OVER TO MAGGIE OUR
DIRECTOR OF EQUITY AND POLICY
ABOUT THE WORK SHE'S BEEN
COORDINATING WITH THE TEAM AT
FAS.
>> THANK YOU.
WE HAVE A LOT TO COVER.
MY INTENT IS TO GIVE YOU A
BRIEF SNAPSHOT OF THE CORD
NEEDED EFFORT THAT I HAVE BEEN
DOING A PARTNERSHIP WITH
EVERYONE AT THE TABLE IN THE
AUDIENCE.
WE OF COURSE CONTINUED OUR
ONGOING WORK AROUND PRIORITY
HIGHER.
FIRST I WANTED TO HIGHLIGHT THE
OTHER EFFORTS THAT STARTED LAST
YEAR.
WE TOOK A RENEWED FOCUS ON
RACIAL EQUITY PARTICULARLY
SUPPORT FOR THE TEAM AND
ENGAGING DIFFERENTLY ON
TOOLKITS.
WITH RESPECT TO THE CHANGE TEAM
WE EXPANDED THE CHANGE TEAM, IT
WENT FROM TWO OR THREE EXISTING
MEMBERS IN 2017 TO NEARLY 20
MEMBERS REPRESENTING EVERY
DIVISION ACROSS THE DEPARTMENT.
THE GROWTH HAS BEEN DYNAMIC AS
THE TEAM CONTINUES TO BUILD
ELATION SHIPS AND SKILLS IN
DOING RACIAL EQUITY WORK
COLLABORATION WITH THE
COLLEAGUES.
YOU WILL HEAR MORE IN A BIT.
WE ARE EXCITED THIS YEAR TO
HAVE A NEW FOUNDATIONAL CHARTER
DOCUMENT AND AN UPCOMING
RETREAT TO DIG IN ON THIS WORK.
>> HOW BIG IS YOUR DEPARTMENT?
>> 630 EMPLOYEES.
>> JUST QUICKLY, IN ADDITION WE
TOOK A SPECIAL EMPHASIS ON
RACIAL EQUITY TOOLKITS LAST YEAR
AND STARTED BY REQUESTING
APPROVALS FROM ALL DIVISIONS
AND MOVED FORWARD WITH NEARLY
EVERY ONE OF THEM. WE HAVE BEEN
WORKING CLOSELY WITH THE OFFICE
FOR CIVIL RIGHTS TO DEVELOP
TRAININGS AND WORKSHOPS FOR ALL
THE STAFF TO REALLY SUPPORT
THEM IN MOVING THROUGH THAT
WORK.
AND SUBSEQUENTLY WE HAVE
DEVELOPED THE COMMUNITY
PRACTICE AROUND THIS BODY OF
WORK.
PROJECTS PROJECT TEAMS SPAN
MULTIPLE DIVISIONS AND MULTIPLE
SUBJECT MATTER EXPERTS.
I HAVE BEEN HOLDING MONTHLY
COMMUNITY OF PRACTICE SESSIONS
WITH OUR STAFF TEAMS WHERE THEY
CAN LEARN FROM EACH OTHER,
DISCUSS CHALLENGES AND
OPPORTUNITIES AND WE ALSO BRING
IN STAFF, BOTH FROM OCR AND
OTHER DEPARTMENTS TO SHARE
THEIR EQUITY EXPERTISE.
THAT HAS BEEN A POWERFUL PIECE
FOR THE STAFF TO DO SOME
LEARNING.
IT'S DEFINITELY BEEN A LEARNING
CURVE, BUT I CAN SAY THESE
PROJECTS HAVE HAD A STRONG
IMPACT IN TERMS OF HELPING STAFF
BRING A RACIAL EQUITY LENS TO
THESE PROJECTS INTO THEIR
EXISTING JOBS THEY DO MORE
BROADLY.
YOU WILL HEAR MORE DETAIL ABOUT
THESE THINGS BUT I JUST WANTED
TO GIVE YOU A QUICK OVERVIEW.
I'M GOING TO TURN IT OVER TO
LIZ TO TALK ABOUT OMBUD SIX AND
PRIORITY HIGHER.
>> I AM SO APPRECIATIVE OF YOUR
ENTHUSIASM.
THAT START WITH THAT.
THIS SOUNDS ABOUT AS POSITIVE
AS I COULD IMAGINE IN SEVEN
MONTHS.
WELL DONE.
LIZ.
>> THANK YOU.
THE SLIDE BEFORE YOU ARE BEHIND
ME, REFLECTS FAS OMBUD SIX
SPEND FOR 2018 AND HAS SHOWN,
WITH THE EXCEPTION OF
CONTRACTING SPEND WHICH
UNFORTUNATELY FELL SIGNIFICANT
SHORT OF OUR PROJECTED GOAL,
OMBUD SIX FOR SPEND FOR
PURCHASING, TRANSACTIONS AND
COMPLETED PROJECTS EXCEEDED
THE CITY'S ACTUAL OMBUD SIX
SPEND.
TO ENSURE WE ACHIEVE OUR GOALS
THIS YEAR FAS HAS IMPLEMENTED A
MORE ROBUST PLAN REFLECTING
PLANS FOR EACH DIVISION TIED TO
KEY STAFF PERFORMANCE
AGREEMENTS, INCREASE TRAINING
EFFORTS AND MONTHLY REVIEWS.
FOR PROMPT PAY, FAS INCREASES
PROMPT PAYMENT RATE IN 2018 TO
90%.
A 7% INCREASE OVER 2017 AND 4%
OVER THE CITYWIDE AVERAGE OF
86%.
WHILE FAS WOULD LIKE TO ACHIEVE
100%, PROMPT PAY, WE ARE
CONFIDENT THIS YEAR WE WILL
MEET THE CITYWIDE PROMPT PAY
GOAL OF 95% THROUGH OUR CLOSE
MONITORING AND REPORTING OUT ON
A QUARTERLY BASIS.
>> LIZ, THIS IS GREAT.
WE KNOW THAT SMALL BUSINESSES
CAN'T WAIT OFTEN TIMES.
BUT YOU SPECIFICALLY USED THE
WORD CONSULTANTS, WHAT ABOUT
CONTRACTORS ARE WE PAYING, OUR
CONTRACTORS 90% OF THE TIME?
>> I WOULD HAVE TO GET BACK TO
YOU ON THAT.
WE DO HAVE PROMPT PAY
PROVISIONS IN OUR CONSTRUCTION
PROJECTS.
>> CAN ASK A QUESTION?
I LOVE WHAT I'M HEARING, THIS
IS NOT CRITICAL.
BUT IT WILL BE AFTER I SAY IT.
THE PROMPT PAINT NOTION OF PAY
WITHIN 30 DAYS, WHEN I GET A
UTILITY BILL OR ANY OTHER BILL
NOW, IN THE OLDEN DAYS WHEN I
WAS YOUNGER, BEFORE THE
INTERNET, YOU HAD 30 DAYS, BUT
IT SEEMS LIKE IF YOU ARE ONE
WEEK LATE NOW YOU GET CALLS AND
TEXTS.
IT SEEMS TO ME THAT WE AS A
CITY, WE REALLY PENALIZE FOLKS
ARE NOT PAYING US PROMPTLY.
WITHIN 30 DAYS.
WITH UTILITIES AND EVERYTHING
ELSE.
SO IS IT THAT HARD FOR US TO
PAY OUR CONSULTANTS? NOT JUST
YOUR DEPARTMENT BUT ALL
DEPARTMENTS WITHIN 30 DAYS?
IT SEEMS LIKE WE SHOULD HIT
THAT 100%.
WHAT ARE WE DOING?
BECAUSE WE INSIST PEOPLE PAY US
WITHIN 30 DAYS PRETTY
RELIGIOUSLY AS AN INSTITUTION.
A TOUGH QUESTION BUT MAYBE WE
CAN TALK OFF-LINE.
FOR THE 10% OF THE FOLKS THAT
WERE PAID ON TIME, IT SEEMS
LIKE WE ARE NOT PRACTICING WHAT
WE PREACH.
AS AN EMPLOYER.
I DON'T REALLY WANT YOU TO
RESPOND BUT IT SEEMS TO ME THAT
AS A CITY WE SHOULD HAVE ALL
THE DEPARTMENTS DOING THAT 100%
OF THE TIME.
>> IS OUR GOAL AND DEFINITELY
WORTH A FOLLOW-UP.
>> RIGHT.
THANK YOU.
I WILL NOW HIGHLIGHT OUR
PRIORITY HIGHER PROGRAM WHICH
APPLIES TO SELECT CONSTRUCTION
PROJECTS OF $5 MILLION OR MORE.
FIRST I WOULD LIKE TO START
WITH THE PRIORITY HIGHER
SUCCESS STORY.
ANDREA, THE WOMAN IN THE PHOTO
ON THE SLIDE IS A LABOR
APPRENTICE AND MOTHER OF FIVE.
SHE COMPLETED A TRANSPORTATION
PROGRAM IN THE SUMMER OF 2016.
AS A PRE-APPRENTICE GRADUATE
SHE WAS GIVEN HIRING PREFERENCE
ON THE CITY OF SEATTLE DENNY
SUBSTATION PROJECT.
SHE EARNED MORE THAN $115,000
IN DIRECT WAGES ON THE PROJECT
AND THE CONTRACTOR HAS RETAINED
HER FOR WORK ON OTHER PROJECTS.
AS A DATE ON THE SLIDE
ILLUSTRATES, THE CITIES
PRIORITY HIGHER PROGRAM REMOTES
ACCESS TO CONSTRUCTION CAREERS
FOR WOMEN LIKE ANDREA, FOR
PEOPLE OF COLOR, AND FOR OTHERS
WHO ARE UNDERREPRESENTED IN THE
CONSTRUCTION INDUSTRY.
OUR PRIORITY HIGHER PROGRAM
PRIORITIZES THE HIRING OF
RESIDENTS THAT LIVE IN
ECONOMICALLY DISTRESSED AREAS,
PARTICULARLY IN SEATTLE AND
KING COUNTY.
THIS NEXT SLIDE SHOWS THAT
UNDER OUR PRIORITY HIGHER
PROGRAM, WOMEN AND PEOPLE OF
COLOR, ESPECIALLY AFRICAN-
AMERICANS AND APPRENTICES OF
COLOR HAVE SEEN AN INCREASE IN
WORK OPPORTUNITIES ON THESE
PROJECTS.
THE SUCCESS OF PRIORITY HIGHER
HAS ALSO LED TO AN EXPANSION
ONTO PUBLIC-PRIVATE PARTNERSHIP
PROJECTS LIKE THE ARENA
RENOVATION PROJECT, THE SEATTLE
ASIAN ART MUSEUM PROJECT AND
SOON, THE AQUARIUM PROJECT.
I AM PLEASED TO SHARE WITH
COUNCIL TODAY THAT THE CITY
CONTINUES TO BE A NATIONAL
LEADER IN THESE WORKFORCE
DEVELOPMENT EFFORTS.
I WANT TO THANK COUNCIL FOR ITS
ONGOING SUPPORT OF THE PROGRAM.
I ALSO WANT TO THINK THE LABOR
UNIONS, CONTRACTORS,
APPRENTICESHIP PROGRAMS AND
COMMUNITY PARTNERS WHO ARE AT
OUR SIDE.
IT TAKES TAKES TRUE PARTNERSHIPS
AND WE APPLAUD THEM FOR PUTTING
UNDERREPRESENTED COMMUNITIES
FIRST.
I WOULD LIKE TO HIGHLIGHT THAT
IN 2015 WHEN OUR PRIORITY
HIGHER ORDINANCE WAS FIRST
SIGNED COUNCIL GIVE US A GOAL
TO HAVE 40% OF CONSTRUCTION FOR
HOURS ON THESE PROJECTS
PERFORMED BY PEOPLE LIVING IN
THESE PRIORITY ZIP CODES.
SO FAR WE ARE ON TRACK TO MEET
THIS GOAL BY 2025.
AND WHILE WE APPRECIATE HAVING
THIS AMBITIOUS GOAL TO WORK
TOWARD, MUCH HAS CHANGED SINCE
2015 WITH THE HUGE BOOM IN
CONSTRUCTION AND OTHER ENTITIES
IN THE REGION ADOPTING PRIORITY
HIGHER.
EVEN WITH RECRUITMENT AND
RETENTION STRATEGIES WE HAVE IN
PLACE, REACHING 40% BY 2025
PRESENTS A CHALLENGE THAT WILL
REQUIRE ONGOING REVIEW.
WE WILL BE SEEKING GUIDANCE
FROM OUR PRIORITY HIGHER
ADVISORY COMMITTEE ON THIS
CHALLENGE AND WE WILL SHARE ANY
RECOMMENDATIONS THEY MAY HAVE
WITH YOU.
I WILL NOW TURN IT OVER TO DORA
AND KELLY AND THEY WILL SHARE
INFORMATION ON OUR CHANGE TEAM
ACTIVITIES.
>> GOOD AFTERNOON.
THANK YOU FOR ALLOWING US TO BE
HERE.
I WILL GIVE YOU A RUNDOWN OF
THE CHANGE TEAM.
MAGGIE TOUCHED A LOT OF THE
THINGS WE HAVE PROGRESSED IN
DOING SINCE 2017/2018.
WE HAVE HAD AN OPPORTUNITY TO
DIRECT AND EXPAND MEMBERSHIP
THROUGHOUT THE DEPARTMENT.
BECAUSE OF THE INPUT OF HER
CURRENT DIRECTOR AND MAGGIE.
FROM TWO AND 2017 TO NOW 20
INDIVIDUALS.
THEY ARE IN THE AUDIENCE TODAY.
WE HAVE HAD THE OPPORTUNITY TO
DO COMMUNITY SERVICE WHICH IS
SOMETHING THAT WAS NOT STRESSED.
WE HAVE FOOD LIFELINE WITHIN
THE DEPARTMENT.
IN 2018 THE DEPARTMENT WAS ABLE
TO DELIVER 1300 POUNDS OF FOOD
TO FOOD LIFELINE.
IN 2017 RATHER.
IN 2018, IT WAS 1800 POUNDS OF
FOOD.
MY EXPECTATION THIS YEAR IS AT
LEAST 5110 MARK.
AS FAR AS COMMUNITY SERVICE WE
ARE DOING GREAT THINGS.
WITHIN THE DEPARTMENT FOR OUR
STAKEHOLDERS, INTERIOR AND
EXTERIOR.
I'M GOING TO TURN IT TO MY
COLLEAGUE KELLIE ALLEN.
>> THANK YOU FOR YOUR
GENEROSITY.
IT IS A BIG DEAL.
I APPRECIATE YOU DOING THAT.
>> THE EXPANSION OF OUR TEAM
TOOK THE OPPORTUNITY TO DO SORT
OF A RESET FOR OUR FOUNDATION.
PART OF THAT, WE WORKED
TOGETHER TO ESTABLISH OUR
MISSION STATEMENT WHICH GOES AS
FOLLOWS.
THE DEPARTMENT OF FINANCE AND
ADMINISTRATIVE SERVICES HAS THE
MOST DIVERSE SET OF
RESPONSIBILITIES OF ANY CITY
DEPARTMENT.
IN SUPPORT OF FAS SERVICE TO
INTERNAL AND EXTERNAL CUSTOMERS
THE FAS CHANGE TEAM IS
COMMITTED TO PROMOTING EQUITY,
DIVERSITY AND TRANSPARENCY IN
DEPARTMENT TRANSACTIONS.
>> SEEKING WAYS TO FURTHER
INCORPORATE RACIAL EQUITY INTO
FAS LINES OF BUSINESS TO THE
RACIAL EQUITY TOOLKIT AS WELL
AS OTHER MEANS.
THE COMMUNITY OF FAS EMPLOYEES
WHO BRING A RACIAL AND SOCIAL
JUSTICE LENDS TO THE WORK THEY
DO EVERY DAY AS PUBLIC SERVANTS
FOR THE CITY OF SEATTLE.
WE HAVE ALSO, AS STEWARDS OF
THIS WORK, AND IN THE SPIRIT OF
SITTING WE RESOLVE TO ADOPT A
CHARTER THAT FITS OUR NEEDS
TODAY.
THE PROCESS ITSELF WOULD
CONSIDER, I WOULD DESCRIBE IT
TO BE SYNERGISTIC REPRESENTING
THE POWER THAT WORKS TOGETHER.
THE RESULT IS A STARTING POINT
FOR US.
A STRUCTURE THAT UNDERPINS OUR
MISSION.
WE ARE ALSO WORKING WITH THE
DEPARTMENT AND RACIAL EQUITY
TOOLKITS.
YOU'RE ACTIVELY INVOLVED IN
SEVERAL PROJECTS HAPPENING
THROUGHOUT THE DEPARTMENT.
WE WILL TALK IN MORE DETAIL IN
COMING SLIDES.
THE CHANGE TEAM IS INVOLVED IN
OTHER VALUABLE PARTNERSHIPS IS
REPORTED TO IN THE BEGINNING.
THE DEPARTMENT IS WORKING ON
APPLYING A RACIAL EQUITY LENS
TO A LOT OF PROCESSES AND
PROCEDURES.
PART OF THAT, WE ARE BEING
CALLED UPON OR ASKED TO
PARTICIPATE OR PARTNER WITH THE
HUMAN RESOURCES DEPARTMENT TO
KIND OF APPLY THAT RACIAL
EQUITY LENS INTO THE HR
PROCESSES.
I WILL TURN IT OVER TO DORA TO
TALK MORE ABOUT ANOTHER
PARTNERSHIP WE HAVE WITH THE
FIRE DEPARTMENT.
>> SEATTLE FIRE DEPARTMENT LAST
YEAR DECIDED TO CHANGE THEIR
HIRING PRACTICES.
ONE OF THE THINGS THEY ASKED
WAS FOR DEPARTMENT CHANGES
THROUGHOUT THE CITY TO HAVE
REPRESENTATION FOR THEIR HIRING
PROCESS FOR THEIR PLANNING.
IT IS A UNIQUE OPPORTUNITY.
THE FIRST OF ITS KIND.
THE RSJI INDIVIDUALS HAD AN
INCREDIBLE IMPACT ON THE
HIRING PRACTICES AND THE
OUTCOMES FOR THEIR EMPLOYEES.
WE HAD AN OPPORTUNITY, I WAS ON
THE BOARD AS WELL, TO NOT ONLY
INTERVIEW THE CANDIDATES, BUT
WE ALSO HAD AN OPPORTUNITY TO
CRITIQUE THE INTERVIEWERS.
WHICH GAVE A LEVEL PLAYING FIELD
TO HOW THEY HANDLED THEIR
BUSINESS.
I THINK THE OUTCOMES WILL SHOW
WITH THE NEW HIRING PROCESS
WITH THE RECRUITS THEY HAD THIS
YEAR, WE ARE PROUD TO HAVE DONE
THAT LAST YEAR AND WE HAVE BEEN
INVITED TO DO IT AGAIN THIS
YEAR.
WE'RE LOOKING FORWARD TO
COLLABORATION.
>> I WANT TO SAY THANK YOU,
THAT IS THE FIRST TIME I HAD
HEARD ABOUT THE CROSS
DEPARTMENTAL EFFORT.
WHAT YOU WERE SUGGESTING ABOUT
TAKING THE EVALUATORS OR THE
PEOPLE SELECTING, THAT HIS
FIRST CLASSWORK.
I THINK THAT WILL MOVE THE
NEEDLE ON WHAT WE ARE TRYING TO
ACCOMPLISH.
COUNCILMEMBER HARRELL ?
>> I MISSED HOW THAT COME
ABOUT.
DID THE CHIEF APPROACH YOU OR
HOW DID THAT SYNERGY COME
TOGETHER?
>> FROM WHAT I UNDERSTAND WE
WERE APPROACHED TO ASK IF WE
WOULD BE INTERESTED IN IT.
I'M NOT SURE HOW THEY CAME TO
THAT CONCLUSION.
>> I BELIEVE IT WAS AN ASK FROM
THE MAYOR'S OFFICE TO CITYWIDE
CHANGE TEAMS TO VOLUNTEER
ESSENTIALLY TO PARTICIPATE.
>> BECAUSE I KNOW COUNCIL
MEMBER GONZALEZ AND OTHERS
INCLUDING MYSELF, WE HAVE
REALLY LOOKED AT POLICE AND
FIRE PARTICULARLY, BUT OTHER
DEPARTMENTS ON THE HIRING,
TONIGHT I HAVE A MEETING AT 7 PM
WITH THE PRESIDENT OF THE BLACK
FIREFIGHTERS ASSOCIATION, AND
ABOUT EIGHT FIREFIGHTERS, MANY
ARE OLD DINOSAURS LIKE ME THAT
BEEN AROUND FOR 20 OR 30 YEARS.
BUT THE NUMBERS HAVE BEEN
STAGGERING IN TERMS OF LOSSES
OF WOMEN AND PEOPLE OF COLOR.
AGAIN, IN POST 200 ENVIRONMENT
THERE'VE BEEN A LOT OF
UNINTENDED CONSEQUENCES OR
MAYBE INTENDED CONSEQUENCES,
BUT THAT KIND OF WORK BECOMES
CRITICAL.
CANDIDLY KNOWN WITHIN THE
DEPARTMENT SEEMS TO OPPOSE
TRYING TO LOOK AT HOW WE CAN DO
BETTER.
BUT WE JUST CAN'T SEEM TO GET
THERE.
I WAS PLEASED TO HEAR YOUR TEAM
HELPING OUT.
THAT'S GREAT.
>> HOW DO YOU TOP THAT?
WE APPRECIATE IT AND WE LOOK
FORWARD TO DOING MANY MORE
COOPERATIONS.
I'M LOOKING FORWARD TO THE
SEATTLE POLICE DEPARTMENT.
>> WHAT STRIKES ME ABOUT WHAT
YOU ARE SAYING IS IT'S GENUINE.
I DON'T MEAN TO EVER SAY THAT
WE HEAR A LOT OF WORDS, BUT
SOMETIMES WE DO, BUT THIS SEEMS
LIKE IT'S EMBODIED, YOU ARE
LEADING THE CHARGE.
YOU ARE DOING SOME THINGS THAT
ARE UNIQUE AND SUCCESSFUL.
AND I AM VERY APPRECIATIVE FOR
ALL OF YOUR WORK.
>> THANK YOU.
>> WITH THAT NOTE, WE HAVE HAD
OUR PLAN FOR OUR FIRST RETREAT
FOR THE FAS TEAM MEMBERS WERE
TO BE THE FIRST WEEK IN MAY.
WE ARE EXCITED ABOUT IT, THE
MEMBERS HERE ARE EXCITED.
AND COOPERATION WITH SCO ARE.
WE ARE ANTICIPATING IS TO BE AN
ANNUAL EVENT I WOULD ALSO SAY IT
WOULD ENABLE US TO BRIDGER WORK
FOR THE FUTURE FOR 2019 AND
POSSIBLY 2020.
GIVE ANYTHING MORE TO ADD?
>> NO.
JUST ECHOING HOW EXCITED WE ARE
TO FURTHER BUILD OUR
INFRASTRUCTURE.
BUILD OUR AWARENESS AND PLAN
FOR THE FUTURE.
>> ONE QUESTION, GETTING YOUR
PARTICIPANTS, THESE LOVELY
FOLKS AT THE TABLE AND
AUDIENCE, GETTING THE NUMBERS
OUT, IT DOESN'T SURPRISE ME THAT
CALVIN GOINGS'S REPUTATION
PRECEDES HIM, BEFORE HE WAS
WITH THE CITY HE SPENT A
LIFETIME IN INCLUSION, I KNOW
HIM IN A PRIOR LIFE SO TO
SPEAK, IT CAN'T JUST BE HIM
ALONE, MAYBE IT WAS, I DO YOU
GET THE ENERGY UP FROM A COUPLE
OF PEOPLE TO 20? SOMEONE IS A
GOOD COOK AND BROUGHT FOOD OR
SOMETHING?
>> [LAUGHTER]
>> ALL OF THE ABOVE.
>> I APPRECIATE YOUR KIND WORDS.
BUT I NEED TO BE CLEAR, I SET
SOME BROAD GOALS BUT IT'S THE
PEOPLE AROUND THE TABLE BUT DID
THE WORK AND THE PEOPLE BEHIND
THE THE DID THE WORK.
WE HAVE AN AMAZING TEAM AT FAS.
I HAVE SAID IT FROM DAY ONE, I
THINK IT'S A DEPARTMENT AND
NEVER GOT THE RESPECT HE
DESERVED.
I THINK WITH A LITTLE GOAL
SETTING, THE RESOURCES NECESSARY
AND THEN GET THE HECK OUT OF
THEIR WAY, IT'S AN AMAZING TEAM
DOING TRANSFORMATIONAL WORK.
EACH AND EVERY DAY.
THEY DESERVE THE CREDIT.
>> VERY GOOD.
>> THE TRUTH.
>> IT'S A GOOD DIRECTOR.
>> WHAT ELSE DO WE HAVE?
>> I KNOW WE ARE SHORT ON TIME.
WE WILL MOVE ON.
>> FAS MONITORS WOMEN AND
MINORITY OWNED BUSINESS
UTILIZATION CLOSELY ON ITS
PROJECTS AND WE WORK TO SUPPORT
CONTRACTORS TO BE SUCCESSFUL IN
OUR COMMUNITY WORKFORCE
AGREEMENT COVERED PROJECTS.
FOR EXAMPLE WE ENGAGE IN
CONTRACTOR EDUCATION AT ALL
STAGES OF THE PROJECT AND WE
PROVIDE ONE-ON-ONE TECHNICAL
ASSISTANCE IS NECESSARY.
HOWEVER, WE HAVE NOTICED OVER
THE PAST FEW YEARS UTILIZATION
HAS INCREASED ON NON-WORKFORCE
PROJECTS IT REMAINED STEADY ON
CWA PROJECTS.
WHILE IT MAY NOT BE A TREND, WE
ARE INTERESTED IN PROACTIVELY
CONSIDERING WAYS TO FURTHER
INCREASE OMBUD SIX
PARTICIPATION AND THEREFORE
HAVE UNDERTAKEN A RACIAL EQUITY
TOOLKIT TO IDENTIFY
OPPORTUNITIES TO IMPROVE OUR MBE
DISSIPATION.
WE HAVE CONDUCTED FOCUS GROUPS
IN LATE 2018 AND EARLIER THIS
YEAR AND WE ARE CONTINUING WITH
OUR STAKEHOLDER ENGAGEMENT
STRATEGY THROUGHOUT THE SPRING.
FOR OUR NEXT STEPS, AFTER
COMPLETING STAKEHOLDER
ENGAGEMENT YOU WILL GO THROUGH
STEPS 3-6 OF THE TOOLKIT AND
THEN WE WILL REPORT BACK TO ART
PRIORITY HIRING ADVISORY
COMMITTEE MADE UP OF
CONTRACTORS, UNION
REPRESENTATIVES, TRAINING AND
COMMUNITY ADVOCATES.
>> EARLIER TODAY I WAS TALKING
TO SOUND TRANSIT ABOUT THE
OUTREACH THEY BEEN DOING FOR ST3
AND I THINK THEY HAVE DONE AN
AMAZING JOB NEIGHBORHOOD BY
NEIGHBORHOOD.
I HAVE ASKED THEM IF THEY WOULD
MAKE SURE, AND THEY SAID THEY
WERE ALREADY DOING IT, WORKING
WITH THE DEPARTMENT OF
NEIGHBORHOODS, AND THEY HAD
REALLY DIVED DEEPLY INTO THE
NEIGHBORHOODS WHERE THERE
HAVEN'T BEEN PEOPLE, OR MEETING
PEOPLE THAT HAVEN'T BEEN PART
OF THE PROCESSES TODAY.
IF YOU HAVE THINGS LIKE THAT
YOU ARE DOING, WORKING WITH THE
DEPARTMENT OF NEIGHBORHOODS TO
PASS ON NAMES, CONTACTS,
BECAUSE WE'RE ALWAYS TRYING TO
FIND PEOPLE WHO ARE NATURAL
CULTURAL LEADERS.
MAYBE NOT NECESSARILY THE ONES
MOST INVOLVED TODAY.
IT SOUNDS LIKE YOU ARE DOING A
GREAT JOB IN THE ARENA.
IF THERE ARE NAMES OF PEOPLE OR
ORGANIZATIONS I THINK THAT
WOULD BE VERY HELPFUL.
>> I WILL END BY PORTION WITH
ONE FINAL SUCCESS STORY.
THIS STORY IS ABOUT TRACY SHOWN
IN THIS SLIDE.
TRACY IS THE OWNER OF TNT
TRAFFIC CONTROL LLC.
WE FIRST MET TRACY WHEN SHE
WORKED AS A LABORER ON A CITY
LIKE PROJECT.
SINCE THEN SHE HAS STARTED HER
OWN TRAFFIC CONTROL COMPANY
WITH 18 PROJECTS COMPLETED OR
UNDERWAY INCLUDING THE ARENA
PROJECT.
WE APPLAUD WORKERS LIKE TRACY
WHO MADE THE BOLD MOVE TO START
THEIR OWN CONSTRUCTION
COMPANIES.
WE BELIEVE IT'S TRULY AN
INSPIRING PRESENTATION OF THE
GOALS OF BOTH THE PRIORITY
HIGHER PROGRAM AND THE CITIES
WMBE PROGRAM.
>> WELL DONE.
IT SEEMS LIKE SOME OF OUR SMALL
BUSINESS ADMINISTRATION HELPERS
WERE INVOLVED.
BUT I WILL TURN IT OVER TO
DARCY WILL COVER HER TEAMS
IMPORTANT UNSHARED MOBILITY.
>> THE NEXT SLIDE YOU WILL SEE
IS ABOUT RACIAL EQUITY TOOLKIT.
THE DESIRED OUTCOME IS TO --
FOR USE BY CITY EMPLOYEES OR
CITY BUSINESS TRAVEL.
ESTABLISHING A CONTRACT IS
ESSENTIAL TO AUGMENT THE
EXISTING MOTOR POOL WITH THE
CITY TO GIVE CITY EMPLOYEES
MORE TRAVEL OPTIONS WHEN
CONDUCTING CITY BUSINESS.
THIS WILL IMPROVE ACCESSIBILITY
FOR EMPLOYEES WHO DON'T
DOWNTOWN WERE A CURRENT MOOD
EXISTS, AND FOR EMPLOYEES WHEN
IT IS FULLY BOOKED.
OUR RET OUTREACH AND RESEARCH
INCLUDED ENGAGEMENT WITH MOBILE
ABILITY MOBILE PROVIDERS.
ENCOURAGED THE COORDINATORS,
REGULATORY COMPLIANCE AND
CONTRACTING PROFESSIONALS AND
FAS.
ON THE NEXT SLIDE, YOU CAN SEE
WE ARE MOVING ONTO NEXT STEPS.
YOUR IMPLEMENTING THE NEXT
STEPS.
WE ARE WORKING IN FLEET
MANAGEMENT TO CREATE MANAGED
PILOT CONTRACTS WITH TWO LOCAL
TAXI COMPANIES ARE MERELY OWNED
AND OPERATED BY PEOPLE OF
COLOR.
THESE CONTRACTS MOBILE FRIED
THE AD HOC AND SCHEDULED RIDE
SERVICES THEY NEED TO USE FOR
BUSINESS TRAVEL.
WE WILL USE THE PILOT
EXPERIENCE IN 2019 TO GUIDE THE
DEVELOPMENT OF A LONG-TERM
CONTRACT PROPOSAL PROCESS IN
2020.
AND THAT IS THAT FOR RET.
>> THIS IS A GRAND IDEA.
AS WE ALL KNOW, USING SOMETHING
OTHER THAN RENTING A CITY CAR,
IT COSTS A LOT LESS.
I THINK IN OUR OFFICE WE HAVE
PRETTY MUCH SHIFTED OVER.
I LIKE THE IDEA OF HAVING
SPECIFIC COMPANIES YOU HAVE
CONTRACTED WITH AS A
POSSIBILITY.
ONE THING I WOULD LIKE TO THROW
IN HERE, I'M SO GRATEFUL FOR
ALL THIS WORK, WE HAVE BEEN
FOCUSED ON AGE FRIENDLY EFFORTS
MAKING SURE THAT WE ARE
REACHING OUT TO PEOPLE OF ALL
AGES AND ABILITIES.
SO THAT AS WE ARE LOOKING AT
THE CONTRACTS, ADD ON THROUGH
YOUR, I KNOW WE USE THE ACRONYM
OF RET, TOOLKIT, SURE WE ARE
USING AND CONSIDERING PEOPLE
WHO MAY NOT HAVE THE ABILITY TO
GET AROUND IS EASILY.
>> ABSOLUTELY.
>> WE HAVE ADDRESSED THAT WITH
TAXI COMPANIES ALREADY LOOKING
AT WHEELCHAIR ACCESSIBILITY AND
ACCESS FROM THE STREET.
WHERE CAN THEY PULL UP TO
SEATTLE MUNICIPAL TOWER FOR
EXAMPLE, MAKING SURE IT'S
AVAILABLE FOR EMPLOYEES.
>> IF I COULD BE SO BOLD AS TO
ASK A FAVOR, I HAVE ASKED A LOT
OF FAVORS.
ON THIS PILOT, I'M VERY
INTERESTED IN IT, I'M SURE THE
TAXI COMMITTEE AND PNC
COMMITTEE AND RIDE SHARES, THE
WHOLE WORLD IS FASCINATING,
PRESENTED YOUR DEPARTMENT WITH
A LOT OF CHALLENGES AND US AS
COUNCILMEMBERS WITH CHALLENGES.
COULD I BE KEPT APPRISED OF
WHAT THAT PILOT LOOKS LIKE?
IT'S THE FIRST I HAVE HEARD OF
IT.
IT COULD BE FASCINATING, AS YOU
KNOW WE HAVE RESOLUTIONS IN
PLACE.
WE ARE ALWAYS TRYING TO CREATE
PARITY.
I WOULD LOVE TO KNOW MORE IF
THERE IS SOME WAY I CAN GET
INFORMATION.
>> ABSOLUTELY.
>> GOOD AFTERNOON.
THANK YOU DARCY.
PEOPLE OF COLOR HAVE BEEN
DISPROPORTIONATELY BURDENED BY
THE CRIMINALIZATION OF
MARIJUANA DISPROPORTIONATELY
AFFECTED BY ECONOMIC BARRIERS
TO BUSINESS OWNERSHIP.
WASHINGTON AND COLORADO, AS THE
FIRST STATES TO LEGALIZE, DID
NOT INCLUDE ANY EQUITY FROM
ELEMENTS SUCH AS VACATING
MARIJUANA CONVICTIONS AND
PRIORITIZING LICENSES TO THOSE
MOST IMPACTED THE
CRIMINALIZATION OF MARIJUANA.
MAYOR DURKAN AND THE CITY
ATTORNEY ADDRESSED THE VACATION
OF SEATTLE MUNICIPAL COURT
MARIJUANA'S DEMEANOR
CONVICTIONS IN 2018.
GOVERNOR ENSLEY ANNOUNCED THE
MARIJUANA JUSTICE INITIATIVE IN
JANUARY OF THIS YEAR ALLOWING
INDIVIDUALS WITH ONE
MARIJUANA'S DEMEANOR TO APPLY
FOR A PARDON.
CURRENTLY SENATE.
5605 APPEARS TO BE HEADING TO
THE GOVERNOR'S DESK WHICH WOULD
ALLOW THOUSANDS OF INDIVIDUALS
TO APPLY TO VACATE THE
MARIJUANA MISDEMEANOR
CONVICTIONS.
WE ARE IN OUR FIFTH YEAR OF
LEGALIZATION.
PEOPLE IDENTIFYING AS WHITE ON
78% OF THE SEATTLE MARIJUANA
RETAIL STORES.
DEMOGRAPHICS SHOW WHITES IS 69%
OF THE SEATTLE POPULATION.
AFRICAN-AMERICAN OWNERSHIP IS AT
2%.
IS ACTUALLY ONE STORE.
AND AFRICAN-AMERICANS REPRESENT
APPROXIMATELY 7% OF SEATTLE'S
DEMOGRAPHICS.
THERE ARE MORE PEOPLE OF COLOR
AS MARIJUANA DISPENSARY
OPERATORS PRIOR TO
LEGALIZATION.
THIS INEQUITABLE TREND IS
REFLECTED ACROSS JURISDICTIONS
WHO HAVE DECRIMINALIZED.
SOME CITIES AND STATES NEW TO
LEGALIZATION OF BUILT INTO
THEIR EFFORTS EQUITY ELEMENTS,
PRIORITY LICENSING, FEE
REDUCTION IN WAIVERS, ENTERING,
INCUBATION PROGRAMS, SUPPORT
AND FUNDING.
OUR TEAM HAS BEEN CONDUCTING
RESEARCH AND ENGAGING IN
STAKEHOLDER OUTREACH.
OUR STAKEHOLDERS INCLUDE FORMER
MEDICAL MARIJUANA DISPENSARY
OWNERS, COMMUNITY AND BUSINESS
ASSOCIATIONS, CIVIL RIGHTS
ORGANIZATIONS, COMMUNITY
LEADERS AND OTHER CITY
DEPARTMENT'S.
OUR RESEARCH HAS INCLUDED THE
STATE APPLICATION AND LICENSE
PROCESS AND LEARNING FROM OTHER
JURISDICTIONS WITH SIMILAR
OBJECTIVES TO ADDRESS THE
INEQUITIES WITH NEW PROGRAMS
UNDER LEGALIZATION.
OUR NEXT STEPS INCLUDE
CONTINUED WORK WITH THE
WASHINGTON STATE LIQUOR AND
CANNABIS BOARD AS A KEY
PARTNER.
WE HAVE PARTICIPATED BY
TELEPHONE AT SOME MEETINGS.
WILL CONTINUE TO LEARN AND
ENGAGE WITH OUR STAKEHOLDERS TO
DEVELOP RECOMMENDATIONS TO
ADDRESS OUR EQUITY IN THIS
INDUSTRY.
THE PHOTO IN THIS SLIDE IS
ACTUALLY OUR TEAM, THREE WEEKS
AGO DOWN IN OLYMPIA.
WE DID A FIELD TRIP TO GO DOWN
THERE AND LEARN MORE ABOUT THE
LEGISLATIVE PROCESS AND WE WERE
FORTUNATE ENOUGH TO MEET THE
SPONSOR OF SENATE BILL 5605.
AND WE GOT TO SEE THE CHERRY
BLOSSOMS.
>> THAT IS A GOOD USE OF YOUR
TIME.
AND I APPRECIATE THE FACT THAT
YOU TOOK THE TIME TO GO DOWN TO
OLYMPIA, LEARN MORE ABOUT THE
PROCESS, MEET WITH THE PEOPLE
YOU NEEDED TO TALK TO ABOUT WHY
THIS BILL WAS IMPORTANT.
THANK YOU FOR DOING THAT.
>> IF I MAY ADD TO THAT, I
THINK IT'S REALLY IMPORTANT FOR
OUR LEGISLATORS TO YOUR
DIRECTLY FROM THE PEOPLE WHO
ARE CARRYING THE RESPONSIBILITY
OF ENFORCING AND MONITORING THE
IMPLEMENTATION OF SOME LAWS A
GET PAST OF THE STATE LEVEL.
IT IS ONE THING TO LEGISLATE,
IT'S ANOTHER TO IMPLEMENT.
WE HAVE A SMALL PIECE OF THE
IMPLEMENTATION AND ENFORCEMENT
PIE, BUT IT'S IMPORTANT
NONETHELESS.
AS A POLICYMAKER AT THE CITY, I
HAVE FOUND IT BENEFICIAL TO
HEAR FROM PEOPLE WHO ARE
ACTUALLY DOING THE WORK TO MAKE
SURE WHATEVER POLICIES YOU'RE
CONSIDERING ARE BEING WELL
INFORMED BY THE REALITIES OF
HOW THE POLICIES PLAY OUT IN
PRACTICE.
I REALLY AGREE WITH
COUNCILMEMBER BAGSHAW 'S
OBSERVATION THAT IT'S A GOOD
USE OF CITY EMPLOYEES STAFF TO
HEAD DOWN TO OLYMPIA AND SHARE
THOSE STORIES ABOUT WHY POLICY
CHANGES ARE SO IMPORTANT.
I REALLY APPRECIATE YOU TAKING
THE TIME TO MAKE THE JOURNEY.
TO PROVIDE THE INFORMATION AND
GET IT BACK.
THANK YOU FOR DOING THAT.
>> THANK YOU.
>> WITH THAT I WILL PASS IT OFF
TO MAGGIE TO SHARE UPCOMING
PROJECTS.
>> CORD NEEDED.
>> WE DO IT MAGGIE TELLS US TO
DO.
>> OF COURSE.
WE ALL DO.
>> THIS NEXT SLIDE I WON'T READ
EACH I WANTED TO GIVE YOU A
QUICK SNAPSHOT OF THE OTHER
PROJECTS WE HAVE UNDERWAY.
HAVE EIGHT TOTAL TOOLKIT
PROJECTS AND I WILL JUST SAY
BRIEFLY THAT IT HAS BEEN AN
INCREDIBLE PROCESS, STAFF HAVE
PICKED SOME REALLY MEATY
COMPLICATED TOPICS TO DIG INTO
AND BRING RACIAL EQUITY LENS
TWO.
THE THOUGHTFULNESS THAT THEY
ARE BRINGING TO THESE PROJECTS
IS REALLY INCREDIBLE.
I WILL ALSO SAY THAT ONE OF THE
MUSCLES BEING STRENGTHENED
THROUGH THESE PROJECTS IS
REALLY THE OUTREACH ELEMENT.
FAS IS NOT NECESSARILY A
DEPARTMENT THAT IS AS WELL
PRACTICE AS OTHER DEPARTMENTS.
IN TERMS OF STAKEHOLDER
ENGAGEMENT.
THAT HAS BEEN SOMETHING THAT
HAS BEEN A GREAT TO ACTUALLY
HAVE CONVERSATIONS WITH
COMMUNITY MEMBERS ABOUT THE
WORK WE ARE DOING DIRECTLY.
I JUST WANTED TO GIVE YOU THE
UNIVERSE OF PROJECTS AND KNOW
THAT WE HAVE A LOT OF WORK
MOVING.
>> IT SOUNDS LIKE YOU ARE
UNDERSCORING WHAT LIZ WAS
SAYING.
YOU HAVE ANY QUESTIONS YOU WANT
TO PURSUE?
>> SORT OF CLOSING COMMENTS IN
THE LATENESS OF THE HOUR, I'M
NOT SAYING THIS JUST BECAUSE
YOU ARE HERE, THIS ALMOST
MODELS THE KIND OF WORK WE ARE
TRYING TO DO.
WHEN I HEAR A PRESENTATION LIKE
THIS, I AM WONDERING HOW I
COULD SHARE THIS IS A COUNCIL
WITH OTHER COUNCILMEMBERS.
YOU MAY WANT TO THINK OFF-LINE
ABOUT A BRIEFING OR SOMETHING
AS TO HOW WE COULD ENCOURAGE
THIS KIND OF PARTICIPATION.
LET ME TELL YOU WHAT I LIKE
ABOUT IT.
I LIKE TO YOU ARE LOOKING AT
SOMETHING AS GRANULAR AS HOW DO
YOU WAIVE AN ANIMAL SHELTER
SERVICE FEE AS WELL AS THE
LARGE POLICY ISSUES ON THE
MARIJUANA POLICY.
I KNOW ONE OF THE CANNABIS
BOARD COMMISSIONERS WAS OUT IN
OLYMPIA, I SAW HER LAST WEEK IN
OLYMPIA, SHE UNDERSTANDS THIS
WORK AS A BOARD MEMBER, SHE
DOES A LOT OF INCLUSION WORK.
WHAT I LIKE ABOUT WHAT YOU'RE
DOING IS YOU'RE LOOKING AT THE
LARGER POLICY ISSUE AS WELL AS
SOME OF THE STUFF, THE
GRASSROOTS STUFF AS WELL.
AND I LIKE TO SEE THE NUMBERS.
THERE ARE FORCE IN NUMBERS WHEN
YOU'RE TRYING TO DO THIS WORK.
AND THEN YOU'RE DOING CROSS
DEPARTMENTAL WORK WHICH IS
CRITICAL.
I THINK YOU ARE ON ALL
CYLINDERS DOING THIS WORK.
I WANT TO APPLAUD YOU.
GOOD STUFF.
>> COMMENTS?
I THINK YOU ARE SEEING OUR
GENUINE ENTHUSIASM ABOUT THE
WORK, I APPRECIATE THE OUTREACH.
EVERYONE AROUND THE TABLE.
I'M VERY IMPRESSED.
FOR ALL OF YOU WHO'VE BEEN
INVOLVED IN THE CHANGE TEAM
WERE SITTING QUIETLY WATCHING
YOUR COLLEAGUES, DON'T LOOK
CALVIN, HOW MANY OF YOU AGREE
WITH HIM THE DEPARTMENT HAS
BECOME MORE COLLABORATIVE IN
THE LAST SEVERAL MONTHS?
>> HOW MANY OF YOU BELIEVE HE
HAS CREATED, YOU WILL HAVE
CREATED A MORE RESPECTFUL
ENVIRONMENT?
SO YOU'RE FEELING THERE ARE
THINGS WE HAVE TO DO? I WILL
TELL YOU THAT THIS IS ONE OF
THE MOST PROFOUNDLY GOOD RSJI
PRESENTATIONS WE HAVE SEEN.
YOU ARE MODELING, THE WORK WE
WANT TO SEE.
BUT I'M ALSO GETTING THE SENSE
YOU BOUGHT IN.
THERE HAS BEEN A LOT OF TIMES
WHEN WE HAVE SEEN THESE
PRESENTATIONS WERE AM THINKING
I'M HEARING THE WORDS BUT NOT
SEEING FACES OR PEOPLE WERE
GENERALLY ENGAGED.
SO THANK YOU ALL FOR YOUR
INVOLVEMENT.
TO THE EXTENT THAT WE COULD
BOTTLE THIS, THOUGH I'D LOVE TO
DO IT, DIRECTOR GOINGS, YOU GET
THE LAST WORD.
>> WHAT I HEARD IS WE NEED TO
FOLLOW-UP ON PROMPT PAY.
SOUND TRANSIT CONTEXT, BE
MINDFUL OF WHEELCHAIR
ACCESSIBILITY IN THE RET, COME
BACK GENERALLY ON THE SHARED
MOBILITY RET UPDATE AND
SHARE.
>> ALL AGES AND ABILITIES.
>> IF I COULD, ONE QUICK NOTE.
>> INFORMATION ON THE TAXI
PILOT.
>> AS YOU MAY KNOW MAGGIE
THOMPSON IS LEAVING FAS FOR THE
PRIVATE SECTOR.
THE END OF ME.
IT IS WITH VERY MIXED EMOTIONS,
AND VERY HAPPY FOR MAGGIE, IT'S
A NEW OPPORTUNITY IN THE
PRIVATE SECTOR.
BUT FRANKLY I AM SAD.
WE ARE GOING TO MISS YOU.
YOU HAVE BEEN A TREMENDOUS
ASSET TO THE CITY, TO FAS.
YOU HAVE BEEN A CHAMPION EVERY
STEP OF THE WAY, WHETHER IT'S
THE FIVE PILLARS, PERFORMANCE
MEASURES, PERFORMANCE
AGREEMENT, MAGGIE WHO SITS 10
FEET FROM ME, COMES INTO MY
OFFICE OR I GO TO HER CUBICLE
TALKING ABOUT HOW CRITICAL
THESE ISSUES ARE AT THE CORE OF
HER BEING.
IT COULD NOT, WE COULD NOT HAVE
DONE IT WITHOUT HER.
I WANT TO SAY THANK YOU FOR THE
AMAZING WORK YOU HAVE DONE AND
WE ARE GOING TO MISS YOU.
>> THANK YOU.
I WOULDN'T FEEL LIKE I COULD
MOVE ON IF I DIDN'T FEEL LIKE I
WAS LEAVING BEHIND A GREAT
GROUP OF PEOPLE WHO COULD CARRY
THE WORK FORWARD.
>> I AM PROUD OF YOU.
>> THANK YOU.
>> ANYTHING ELSE?
THANK YOU ALL AGAIN.
THIS MEETING IS ADJOURNED.
THANK YOU FOR BEING HERE AND
TAKING OVER.