Request for Proposal for Participatory Budgeting

The Community Investments (CI) Division of the Seattle Office for Civil Rights (SOCR) is seeking applications from organizations and coalitions to provide administrative and consulting services to assist the City in planning and developing an approximately $28 million Participatory Budgeting (PB) Program. PB is intended to be a democratic process in which community members decide how to spend part of a public budget.  

Download the Request for Proposal [PDF]

Download the Request for Proposal [Word] - Most accessible for screen readers

Download the Sample Budget Proposal Template

Sample Budget Sheet

Application packets are due by Wednesday, January 5, 2022 at 11:59pm. Please submit all proposals via email to Emanuel "mano" da Silva at Emanuel.daSilva@seattle.gov. Proposals and proposal materials submitted after the due date and time will not be considered.

Information Sessions

We will offer three information sessions - 1. RFP Process Overview; 2. The Black Brilliance Research Project Report; and 3. Application FAQ (Proposals, Budget, etc) - which will be recorded and posted on our website. Any agency interested in learning more about this RFP process is encouraged to attend the sessions and ask questions. Attendance is not required. Meeting links are available in the RFP and in Virtual field below.

  • Tuesday, December 7, 5-7pm: Information Session 1 - RFP Process Overview (Virtual)
  • Thursday, December 9, 5-7pm: Information Session 2 - Presentation of Black Brilliance Research Project Report (Virtual)
  • Tuesday, December 14, 5-7pm: Information Session 3 - Application FAQ: Proposals, Budgets, etc. (Virtual)

Recorded information sessions will be posted as they are available. Recorded information sessions will be available with closed captioning. 

Reasonable accommodations for persons with disabilities and language interpretation are available by request. Please email nona.raybern@seattle.gov for accommodations or call (206) 684-4500.

Request for Proposal in Participatory Budgeting Process

Timeline for the Request for Proposal

Thurs, Dec 2

Request for Proposal posted and released.

Dec 7, 9, & 14

Information sessions held.

Wed, Jan 5

Deadline for questions.

Wed, Jan 5

Applications due and response deadlines by 11:59pm. 

Late Jan / Early Feb

Interviews.

Fri, Feb 11, 2022

Notifications and announcement of awards. 

Feb to March 2022

Anticipated negotiation schedule (tentative).

April 2022

Contract execution (tentative).

FAQs

We anticipate this PB project will be an 8-month long process, and the contract with the selected organization will reflect the timeline of the proposal. Our expectation is to have funding recommendations in late 2022 early 2023.

Eligibility to apply can be found in section III of the RFP. Generally all applicants must follow non-discrimination and equal opportunity provisions, applicants must be incorporated or have a fiscal sponsor that is incorporated, be able to facilitate payments through a Federal Tax ID number/employer identification number, and follow City of Seattle vaccination requirements with more information found here: http://www.seattle.gov/contractorvax

Individuals and single member businesses are able to apply as long as they meet all eligibility requirements.

Yes, it is more flexible than brick and mortar/capital projects.  Although the funding for running the PB process will come from the $28 million amount, your budget should only include the cost of running the PB process. There is not a determined cap on the project budget.

A third-party administrator was not the expected approach when the BBRP report was written. However, the role of the third-party administrator is to create a PB process that facilitates a process that fully engages communities impacted by the criminal legal system and police violence, coordinates with city staff to ensure the feasibility of community funding recommendations and fits with the spirit and vision of the BBRP.

Yes, mano will interface closely with other City departments and the consultant selected from this process. 

Yes, additional process evaluation can be added to the budget proposal.

Naming specific partners is not required for the RFP, but may be requested for the contract section.