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General Policy Information


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Audit, Policy & Research Unit Manual

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Cross Reference

Latest Revision Date: 12/1/2014

Title 1 - Department Administration

1.010 - Authority and Jurisdiction

1.020 - Chain of Command

1.030 - Department Span of Control Chart

1.040 - Budget

1.050 - Grants

1.060 - Consultant Contract Administration

1.070 - Training

1.080 - Inspection and Audits

1.090 - Ticket Chain of Custody

1.100 - Ticket Audits

1.110 - Media Relations

Title 2 - Department Employment

2.020 - Appointments and Probation

2.030 - Retirements and Separations

2.050 - Collective Bargaining and Contract Management

2.060 - Grievances

2.070 - Performance Evaluations

Title 3 - Employee Welfare

3.035 - Reasonable Accommodation (ADA)

3.040 – Airborne Pathogens Control

3.045 - Bloodborne Pathogens Exposure Control

3.050 - Coordinating Officer Fatalities

3.070 - Performance Mentoring Program

3.080 - Travel Training System

3.090 - Employee Recognition Awards Program

3.170 - Honoring Those Killed in the Line of Duty

3.270 - Police Charity Committee

3.290 - Pre-Service/In-Service and Specialized Training

3.330 - Workplace Safety

3.340 - Employee Involvement Committees_JLMC

Title 4 - Human Resources

4.000 - Employee Move Tracking System (EMT)

4.005 - Police Employee Data System (PEDS)

4.010 - Employee Time Off

4.015 - Restricted Time Off for a Pre-Planned Event

4.020 - Reporting and Recording Overtime/Out of Classification Pay

4.030 - Jury Duty

4.040 - Sick Leave

4.050 - On-Duty Illness or Injury

4.060 - Long Term Disability Benefits

4.070 - Limited Duty Assignments

4.080 - Pregnancy

4.090 - Leave of Absence Without Pay

4.100 – Family and Medical Leave

4.110 - Sick Leave Donation

4.120 - Domestic Violence, Sexual Assault, and Stalking Leave

4.130 - Military Leave

4.140 - Military Spouse/Domestic Partner Leave

4.150 - Funeral Leave

Title 5 - Employee Conduct

5.001 - Standards and Duties

5.002 - Responsibilities of Employees Concerning Complaints of Possible Misconduct

5.010 - Civil Actions

5.020 - Gifts and Gratuities

5.030 - Preparing for Criminal Case Interviews

5.040 - EEO Complaints and Investigations

5.060 - Employee Political Activity

5.090 - Operations Bureau General Personnel Matters

5.100 - Operations Bureau Individual Responsibilities

5.120 - Secondary Employment

5.130 - Supervisor/Employee Relationships

5.140 - Bias-Free Policing

Bias-Free Policing Frequently Asked Questions (FAQ)

5.150 - Use of Private Vehicles for City Business

5.160 - Citizen Observation of Officers

5.170 - Alcohol and Substance Use

5.175 - Critical Incident Stress Management Communications

5.190 - Court Appearances and Legal Proceedings

5.200 - Americans With Disabilities Act

Title 6 - Arrests, Search and Seizure

6.010 - Reporting Arrests and Detentions

6.020 - Arrests and Detentions of Foreign Nationals

6.030 - Body Cavity Searches

6.060 - Collection of Information for Law Enforcement Purposes

6.120 - Impounding Vehicles

6.130 - Informant Management

6.135 - Cooperating Witnesses

6.140 - Locating a Cell Phone during an Emergency

6.150 - Advising Persons of Miranda

6.180 - Searches-General

6.181 - Performing Inventory Searches

6.185 - Search Warrants

6.210 - Strip Searches

6.220 - Voluntary Contacts, Terry Stops & Detentions

6.250 - Use of Non-SPD Canines

6.280 - Warrant Arrests

6.290 - Juvenile Investigations and Arrests

Title 7 - Evidence and Property

7.010 - Submitting Evidence

7.020 - Found Property

7.030 - Firearms & Shell Casings

7.040 - Dangerous or Hazardous Evidence

7.050 - Checking Out Evidence for Court

7.060 - Releasing Evidence

7.070 - Converting Evidence for Department Use

7.080 - Money Evidence

7.090 - Photographic Evidence

7.100 - Fingerprint Evidence

7.110 - Recorded Statements

7.120 - Narcotics Evidence

7.130 – Narcotics Training Aid and Investigative Use Drug Property Release

7.140 – Firearm Training Aid and Investigative Use

7.150 - Non-Detainee Property for Safekeeping

Title 8 - Use of Force

8.000 - Use of Force Core Principles

8.050 - Use of Force Definitions

8.100 - Using Force

8.200 - Use of Force Tools

8.210 - OC Chain of Custody

8.300 - Use of Force Reporting and Investigation

Use of Force Public Safety Statement Card

Investigating Supervisor Scene Guide

Investigating Supervisor Precinct Guide

Investigating Supervisor Documentation Guide

Involved Officer Statement Guide

Witness Officer Statement Guide

8.400 - Reviewing Use of Force

Reviewing Lieutenant Guide

Reviewing Captain Guide

8.500 - Firearms Discharge Investigations

Officer Involved Shooting-Public Safety Statement Card

8.600 - Review of Firearms Discharges

Use-of-Force Frequently Asked Questions (FAQ)

Title 9 - Equipment and Uniforms

9.010 - Employee Dress Standards

9.020 - Uniform

9.030 - Equipment

Equipment Reference Catalog

9.040 - Uniform and Equipment Committee

9.050 - Clothing Allowance and Reimbursement for Personal Property

9.060 - Firearms

9.065 - Firearms Training and Qualification

9.100 - Department Firearms Management

Title 10 - Police Facilities & Security

10.010 - Parking at Department Facilities

10.020 - Physical Security of Police Facilities

10.060 - Holding Cell Camera System

Title 11 - Detainee Management

11.010 - Detainee Management in Department Facilities

11.020 - Transportation of Detainees

11.030 - Guarding Detainees at a Hospital

11.040 - Booking Adult Detainees

11.050 - Detainee Property

Title 12 - Department Information Systems

12.010 - Communications

12.030 - Computer Hardware & Devices

12.040 - Computer Software

12.045 - Booking Photo Comparison Software

12.050 - Criminal Records

12.055 - Criminal Justice Research

12.060 - Department Forms Control

12.070 - Department Publications

12.080 - Department Records Access, Inspection & Dissemination

12.090 - Departmental Correspondence

12.091 - Mobile Reporting Entity (MRE) Laptops

12.110 - Use of Department E-mail & Internet Systems

12.111 - Use of Cloud Storage Services

12.120 - Telephone and Facsimile Machine Use

Title 13 - Vehicle Operations

13.010 - Collisions Involving Department Vehicles

13.015 - Collision Review Board

13.030 - Emergency Vehicle Operations

13.031 - Vehicle Eluding/Pursuits

13.040 - Patrol Operations Equipment, Police Vehicles and Facilities

13.050 - Policing by Mountain Bike

13.060 - Specialty Vehicles & Equipment

13.080 - Use of Department Vehicles

Title 14 - Emergency Operations

14.010 - After-Action Reports

14.040 - Hazardous Conditions

14.060 - Serious Incident Plan

14.070 - Serious Injury or Fatality to a Police Officer

14.080 - Task Force Mobilization

14.090 - Demonstration Management

ICS Debrief Form

14.100 - Special Event Planning

Title 15 - Primary Investigation

15.010 - Arson Investigations

15.015 – Bomb Threats and Explosive Devices

15.020 - Charge by Officer

15.055 - Death Investigations

15.080 - Follow-up Unit Notification and Follow-up Investigation

15.090 - Graffiti Incidents

15.100 - Kidnapping

15.120 - Malicious Harassment

15.130 - Missing Persons

15.140 - Narcotics Activity Report

15.150 - Narcotics

15.160 - Marijuana Enforcement

15.180 - Primary Investigations

15.185 - Vulnerable Adults-Elder Abuse and Neglect

15.190 - Theft and Recovery of Vehicle, License Plates, or License Tabs

15.200 - Retail Theft Program

15.210 - Investigating Property Held by a Pawnshop or Used-Goods Store

15.215 - Domestic Violence Firearms Surrender

15.220 - Child Welfare

15.230 - Animal Control

15.240 - Boating Accidents

15.250 - Interpreters/Translators

15.260 - Collision Investigations

15.270 - Trespass Warning Program

15.275 - Enforcing Trespass in Parks

15.280 - DUI Investigations

15.290 - Stay Out of Areas of Prostitution (SOAP)

15.300 - Stay Out of Drug Areas (SODA)-Define Boundaries

15.310 - Foreign Nationals Seeking Asylum

15.320 - Police Action on Military Reservations

15.330 - Responding to Threats and Assaults on Officers

15.340 - Robbery Response

15.350 - Significant Incident Report

15.360 - Mobile Identification Devices

15.370 - Sexual Assault Investigation

Title 16 - Patrol Operations

16.010 - Adult Entertainment

16.020 - Alley Closure

16.030 - Citizen Rider Program

16.040 - Community Police Teams

16.050 - Death Notifications

16.070 - Responding to Monitored Alarms

16.080 - Fireworks Disposal and Disposition

16.090 - In Car Video System

16.091 - Body-Worn Video Pilot Program

16.100 - Patrol Training and Publications

16.110 - Crisis Intervention

16.130 - Sick and Injured Persons

16.135 - Excited Delirium

16.140 - Traffic Direction and Control

16.150 - Snow and Ice Plan

16.160 - Ticket Vendors

16.170 - Automatic License Plate Readers

16.180 - Patrol Operations Order

16.190 - Labor Management Disputes

16.230 - Issuing Tickets and Traffic Contact Reports

16.231 - Cancelling and Voiding Tickets

16.240 - Mutual Assistance

16.250 - Interaction with the University of Washington Police Department

15.210 Investigating Property Held by a Pawnshop or Used-Goods Store

Effective Date: 7/18/2012


This policy applies to any investigation in which a licensed pawnshop or reseller of used goods is in possession of property believed to be reported lost or stolen. For the purposes of this policy, the term “pawnshop” will also include used-goods stores.

1. Patrol Officers Will Conduct the Initial Investigation

When patrol officers are contacted by a victim who claims their stolen property is being held by a pawnshop, officers will conduct the initial investigation.

See 15.210- PRO 1 - Investigation of Stolen Property Held by a Pawnshop.

2. Pawnshop and Appropriate Detective Units Conduct Follow-up

The Pawnshop Unit will review the GO reports and assign them to detectives of either the Pawnshop Unit or Precinct Detective Units for follow-up.

If the original theft of the property has already been assigned to a follow-up detective, the pawnshop case will also be assigned to that detective.

For example: If the property was previously reported stolen in a robbery case, and the robbery case was assigned to a robbery detective, the pawnshop case will be investigated by the robbery detective as well.

3. Officers Have the Right to Enter a Pawnshop to Inspect Property for the Purpose of Detecting Stolen Property

Officers will not allow victims to accompany them into a pawnshop for inspection of property. Victims will not be sent to a specific pawnshop with the purpose of identifying property known to be held there without the approval of a lieutenant.

4. An Officer May Place a “Police Hold” on Suspected Stolen Property Held by a Pawnshop

A police hold on pawnshop property compels the business to take certain actions to ensure that the property is retained and not altered, per SMC 6.288.090 Police Seizures—Police Holds—Duties and Obligations.

See 15.210-TSK-1A Placing a Police Hold on Property Held by a Pawnshop.

5. Officer May Seize the Property as Evidence

Property shall only be seized from a pawn shop if:

  1. The officer has probable cause to believe the property is lost or stolen
  2. There is an ongoing investigation, by patrol or follow-up detectives
  3. The officer can articulate reasons why he/she believes the article will not be kept by the pawnshop in accordance with a Police Hold

See DP&P 7.020 - Evidence, Private Property Collection & Release for information on seizing private property as evidence.

6. Officers Cannot Return Stolen or Lost Property to the Owner

Officers cannot seize lost or stolen property from a pawnshop and return it to the owner. If ownership is not adjudicated in a criminal trial, the determination of ownership becomes a civil matter.

7. Assigned Follow-Up Detectives are Responsible for Tracking and
Maintaining Police Investigatory Holds

8. Follow-up Detectives are Responsible for Releasing Any Seized Property or
Police Holds

When seized or held property is no longer needed for investigation or prosecution, absent a court order, follow-up detectives will release the property to the pawnshop.

See 15.210-TSK-1B Releasing a Police Hold on Property Held by a Pawnshop

Refer to DP&P 7.020- Evidence, Private Property Collection & Release for information on releasing seized property from evidence.

9. The Owner of the Property Must Claim Their Property From the Pawnshop

After the property has been released from police hold or evidence, the owner must claim the property from the pawnshop. The pawnshop may agree to release the property to the owner, but is not legally obligated to do so without a court order. The owner may have to initiate a civil action against the pawnshop to reclaim the property.

Should any conflict arise in the return of the above-listed Property, the Owner may pursue civil action in accordance with RCW 19.60.062.


15.210-PRO-1-Investigation of Stolen Property Held by a Pawnshop

When an officer receives a complaint of stolen property posted for sale in a pawnshop:


1. Determines if the victim has filed a General Offense
(GO) Report for the initial theft offense:

a. If the theft occurred inside the city limits and has not been reported, completes a GO report.

b. If the theft occurred outside of city limits, completes a GO report with a new case number. References the agency of jurisdiction’s case number, if known.

c. If a GO report has already been filed, completes a Supplemental Report using the original GO number and includes all current information.

2. Includes in the report a complete description of the property, including model/serial numbers and unique markings. Also includes information describing why the victim believes that the property belongs to them.

3. Includes copies of any supporting documentation, such as photographs or receipts.

4. Explains to the victim that the report will be forwarded to the Precinct Detective and Pawnshop Units, who will conduct the follow-up investigation.

5. After ending contact with the victim, attempts to locate the property, if possible.

a. If the property is located in a pawnshop, either:

i. Places a Police Hold on the property (see
DP&P 15.210 TSK 1A).


ii. Seizes the property as evidence (see DP&P

6. If property in a pawnshop is placed on police hold, records this information in the GO or supplemental report.

7. Forwards the report to the Precinct Detective and
Pawnshop Units.

Pawnshop Unit

8. Reviews reports concerning pawnshop investigations.

8a. Reviews any Police Holds and seizures of property as evidence.

9. If a case will not be assigned for follow up:

9a. Releases any Police Holds on property (15.210- TSK 1B).

9b. Releases any seized property from evidence
(see DP&P 7.020).

10. Assigns cases to Pawnshop detectives

10a. Or forwards report to appropriate Precinct
Detective unit or follow-up detective.

Follow-up Detective

11. Tracks and maintains Police Holds placed on
Pawnshop property as necessary.

12. Releases Police Holds (15.210- TSK 1B) and seized property from evidence (see DP&P 7.020) when it is no longer needed for the investigation.


15.210-TSK-1A-Placing a Police Hold on Property Held by a Pawnshop

In order to place a Police Hold on property held by a pawnshop or used goods store, the officer:

1. Places a verbal hold on the property:

1a. Explains to the pawnshop owner that the property is suspected
to be lost or stolen.

1b. Tells the pawnshop representative to place the property under a Police Hold in accordance with SMC 6.288 – Used Goods Dealers.

1c. Documents the verbal request for Police Hold in a Department
GO or supplemental report.

2. Gives written notice of Police Hold on the property within 10 business days of the verbal request for hold:

2a. Completes the Pawnshop Hold/Release Form (form 23.2).

2b. Sends a copy of the Pawnshop Hold/Release Form to the pawnshop.

2c. Documents the written notice of Police hold on a Department
GO or supplemental report.

2d. Forwards the original Pawnshop Hold/Release Form to Data.


15.210-TSK-1B-Releasing a Police Hold on Property Held by a Pawnshop

As soon as an investigation is complete, or will not be further investigated, any “held” property must be released by the detective:

1. If the owner of the property is known, completes the Pawnshop Release
(form 23.3) and sends a copy to the property owner.

2. Completes the Pawnshop Hold/Release (form 23.2) and sends a copy to the pawnshop representative.

3. Completes a Supplemental report documenting these actions and
forwards copies of the above forms to Data.