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General Policy Information

Preface

About and Contact

Audit, Policy & Research Unit Manual

Code of Ethics

Mission Statement and Priorities

Recently Updated

Cross Reference

Latest Revision Date: 4/18/2014

Title 1 - Department Administration

1.010 - Authority and Jurisdiction

1.020 - Chain of Command

1.030 - Department Span of Control Chart

1.040 - Budget

1.050 - Grants

1.060 - Consultant Contract Administration

1.070 - Training

1.080 - Inspection and Audits

1.090 - Ticket Chain of Custody

1.100 - Ticket Audits

1.110 - Media Relations

Title 2 - Department Employment

2.020 - Appointments and Probation

2.030 - Retirements and Separations

2.050 - Collective Bargaining and Contract Management

2.060 - Grievances

2.070 - Performance Evaluations

Title 3 - Employee Welfare

3.035 - Reasonable Accommodation (ADA)

3.040 – Airborne Pathogens Control

3.045 - Bloodborne Pathogens Exposure Control

3.050 - Coordinating Officer Fatalities

3.070 - Performance Mentoring Program

3.080 - Travel Training System

3.090 - Employee Recognition Awards Program

3.170 - Honoring Those Killed in the Line of Duty

3.270 - Police Charity Committee

3.290 - Pre-Service/In-Service and Specialized Training

3.330 - Workplace Safety

3.340 - Employee Involvement Committees_JLMC

Title 4 - Human Resources

4.000 - Employee Move Tracking System (EMT)

4.005 - Police Employee Data System (PEDS)

4.010 - Employee Time Off

4.015 - Restricted Time Off for a Pre-Planned Event

4.020 - Reporting and Recording Overtime/Out of Classification Pay

4.030 - Jury Duty

4.040 - Sick Leave

4.050 - On-Duty Illness or Injury

4.060 - Long Term Disability Benefits

4.070 - Limited Duty Assignments

4.080 - Pregnancy

4.090 - Leave of Absence Without Pay

4.100 – Family and Medical Leave

4.110 - Sick Leave Donation

4.120 - Domestic Violence, Sexual Assault, and Stalking Leave

4.130 - Military Leave

4.140 - Military Spouse/Domestic Partner Leave

4.150 - Funeral Leave

Title 5 - Employee Conduct

5.001 - Standards and Duties

5.002 - Public and Internal Complaint Process

5.010 - Civil Actions

5.020 - Gifts and Gratuities

5.030 - Criminal Case Testimony

5.040 - EEO Complaints and Investigations

5.060 - Employee Political Activity

5.090 - Operations Bureau General Personnel Matters

5.100 - Operations Bureau Individual Responsibilities

5.120 - Secondary Employment

5.130 - Supervisor/Employee Relationships

5.140 - Bias-Free Policing

Bias-Free Policing Frequently Asked Questions (FAQ)

5.150 - Use of Private Vehicles for City Business

5.160 - Citizen Observation of Officers

5.170 - Alcohol and Substance Use

5.175 - Critical Incident Stress Management Communications

5.190 - Court Appearances and Legal Proceedings

5.200 - Americans With Disabilities Act

Title 6 - Arrests, Search and Seizure

6.010 - Reporting Arrests and Detentions

6.020 - Arrests and Detentions of Foreign Nationals

6.030 - Body Cavity Searches

6.060 - Collection of Information for Law Enforcement Purposes

6.120 - Impounding Vehicles

6.130 - Informant Management

6.135 - Cooperating Witnesses

6.140 - Locating a Cell Phone during an Emergency

6.150 - Advising Persons of Right to Counsel and Miranda

6.180 - Searches-General

6.181 - Performing Inventory Searches

6.185 - Search Warrants

6.210 - Strip Searches

6.220 - Voluntary Contacts and Terry Stops

Voluntary Contacts and Terry Stops Frequently Asked Questions (FAQ)

6.250 - Use of Non-SPD Canines

6.280 - Warrant Arrests

6.290 - Juvenile Investigations and Arrests

Title 7 - Evidence and Property

7.010 - Submitting Evidence

7.020 - Found Property

7.030 - Firearms & Shell Casings

7.040 - Dangerous or Hazardous Evidence

7.050 - Checking Out Evidence for Court

7.060 - Releasing Evidence

7.070 - Converting Evidence for Department Use

7.080 - Money Evidence

7.090 - Photographic Evidence

7.100 - Fingerprint Evidence

7.110 - Recorded Statements

7.120 - Narcotics Evidence

7.130 – Narcotics Training Aid and Investigative Use Drug Property Release

7.140 – Firearm Training Aid and Investigative Use

7.150 - Detainee Property for Safekeeping

Title 8 - Use of Force

8.000 - Use of Force Core Principles

8.050 - Use of Force Definitions

8.100 - Using Force

8.200 - Use of Force Tools

8.300 - Use of Force Reporting and Investigation

Use of Force Public Safety Statement Card

Investigating Supervisor Scene Guide

Investigating Supervisor Precinct Guide

Investigating Supervisor Documentation Guide

Involved Officer Statement Guide

Witness Officer Statement Guide

8.400 - Reviewing Use of Force

Reviewing Lieutenant Guide

Reviewing Captain Guide

8.500 - Firearms Discharge Investigations

Public Safety Statement Card

8.600 - Review of Firearms Discharges

Use-of-Force Frequently Asked Questions (FAQ)

Title 9 - Equipment and Uniforms

9.010 - Employee Dress Standards

9.020 - Uniform

Uniform Reference Catalog

9.030 - Equipment

Equipment Reference Catalog

9.040 - Uniform and Equipment Committee

9.050 - Clothing Allowance and Reinbursement for Personal Property

9.060 - Firearms

9.065 - Firearms Training and Qualification

9.100 - Department Firearms Management

Title 10 - Police Facilities & Security

10.010 - Parking at Department Facilities

10.020 - Physical Security of Police Facilities

10.060 - Holding Cell Camera System

Title 11 - Detainee Management

11.010 - Detainee Management in Department Facilities

11.020 - Transportation of Detainees

11.030 - Guarding Detainees at a Hospital

11.040 - Booking Adult Detainees

Title 12 - Department Information Systems

12.010 - Communications

12.030 - Computer Hardware & Devices

12.040 - Computer Software

12.045 - Booking Photo Comparison Software

12.050 - Criminal Records

12.055 - Criminal Justice Research

12.060 - Department Forms Control

12.070 - Department Publications

12.080 - Department Records Access, Inspection & Dissemination

12.090 - Departmental Correspondence

12.091 - Mobile Reporting Entity (MRE) Laptops

12.110 - Use of Department E-mail & Internet Systems

12.111 - Use of Cloud Storage Services

12.120 - Telephone and Facsimile Machine Use

Title 13 - Vehicle Operations

13.010 - Collisions Involving Department Vehicles

13.015 - Collision Review Board

13.030 - Emergency Vehicle Operations

13.031 - Vehicle Eluding/Pursuits

13.040 - Patrol Operations Equipment, Police Vehicles and Facilities

13.050 - Policing by Mountain Bike

13.060 - Specialty Vehicles & Equipment

13.080 - Use of Department Vehicles

Title 14 - Emergency Operations

14.010 - After-Action Reports

14.040 - Hazardous Conditions

14.060 - Serious Incident Plan

14.070 - Serious Injury or Fatality to a Police Officer

14.080 - Task Force Mobilization

14.090 - Demonstration Management

ICS Debrief Form

14.100 - Special Event Planning

Title 15 - Primary Investigation

15.010 - Arson Investigations

15.015 – Bomb Threats and Explosive Devices

15.020 - Charge by Officer

15.055 - Death Investigations (Non Traffic)

15.080 - Follow-up Unit Notification and Follow-up Investigation

15.090 - Graffiti Incidents

15.100 - Kidnapping

15.120 - Malicious Harassment

15.130 - Missing Persons

15.140 - Narcotics Activity Report

15.150 - Narcotics

15.180 - Primary Investigations

15.185 - Vulnerable Adults-Elder Abuse and Neglect

15.190 - Theft and Recovery of Vehicle, License Plates, or License Tabs

15.200 - Retail Theft Program

15.210 - Investigating Property Held by a Pawnshop or Used-Goods Store

15.215 - Domestic Violence Firearms Seizures

15.220 - Child Welfare

15.230 - Animal Control

15.240 - Boating Accidents

15.250 - Interpreters/Translators

15.260 - Collision Investigations

15.270 - Trespass Warning Program

15.275 - Enforcing Trespass in Parks

15.280 - DUI Investigations

15.290 - Stay Out of Areas of Prostitution (SOAP)

15.300 - Stay Out of Drug Areas (SODA)-Define Boundaries

15.310 - Foreign Nationals Seeking Asylum

15.320 - Police Action on Military Reservations

15.330 - Responding to Threats and Assaults on Officers

15.340 - Robbery Response

15.350 - Significant Incident Report

15.360 - Mobile Identification Devices

15.370 - Sexual Assault Investigation

Title 16 - Patrol Operations

16.010 - Adult Entertainment

16.020 - Alley Closure

16.030 - Citizen Rider Program

16.040 - Community Police Teams

16.050 - Death Notifications

16.070 - Responding to Monitored Alarms

16.080 - Fireworks Disposal and Disposition

16.090 - In Car Video System

16.100 - Patrol Training and Publications

16.110 - Crisis Intervention

16.130 - Sick and Injured Persons

16.135 - Excited Delirium

16.140 - Traffic Direction and Control

16.150 - Snow and Ice Plan

16.160 - Ticket Vendors

16.170 - Automatic License Plate Readers

16.180 - Patrol Operations Order

16.190 - Labor Management Disputes

16.230 - Issuing Tickets and Traffic Contact Reports

16.231 - Cancelling and Voiding Tickets

16.240 - Mutual Assistance

16.250 - Interaction with the University of Washington Police Department

13.080 – Use of Department Vehicles

Effective Date: 1/15/2014

I. Rules of Operation

A. Employees are prohibited from taking a City vehicle outside the corporate limits of the City of Seattle, except as required by their duty or as authorized by a sergeant.

B. Employees shall not permit unauthorized persons to ride in police vehicles.

C. Certain employees are assigned a “take home car” due to specific rank or command responsibilities. The use of these cars shall be in accordance with guidelines established and disseminated by the Chief of Police. Employees with assigned vehicles or take home cars must notify the SPD Motor Pool within 24-hours (via e-mail) whenever their duty station changes and the assigned vehicle also goes to the new duty station.

D. No Unit, Section or Bureau may take control of, use, or loan any vehicle without the written approval of the Chief of Staff.

II. Motor Pool Procedures

A. Requests

1. Police Department pool vehicles shall be issued only upon the completion of a Vehicle Requisition (form 1.35.5) approved and signed by a sergeant. The authorizing signature of a sergeant shall not be stamped or duplicated in any way.

2. Sergeants shall screen all requests and limit approval to those instances where vehicles are necessary to the performance of an assigned function.

3. Vehicles shall not be checked out prior to the time needed.

B. Check Out Procedures

1. From 0700 hours to 1530 hours weekdays, pool vehicles shall be signed out and in at the Fleet Control Office located on the seventh floor of SeaPark.

2. From 1530 hours to 0700 hours on weekdays, and all day Saturdays, Sundays, and holidays, pool vehicles shall be signed out and in per Section policy.

C. Return Procedures

1. Vehicles returned between 0700 and 1530 hours weekdays shall be parked as directed by Fleet Control; and the keys, stall number, and mileage given to Fleet Control.

2. Vehicles returned at other times or on holidays shall be parked in the same general area as originally parked and the keys, stall number, and mileage given to Records Distribution.

3. Vehicles returned to the motor pool shall be clean and have a minimum of one-half tank of gas.

D. Assigned Unit Vehicles

1. Vehicles assigned to specific units shall be governed by the same use restrictions as outlined in this section; however, the Vehicle Requisition form, checkout procedure and return procedure shall not apply.

2. Sergeants in units having assigned vehicles shall maintain a log, recording both vehicle usage and operating personnel information.

E. “Spare” Patrol Vehicles

1. Sworn employees using a patrol car for any reason shall log that vehicle into service with Communications via either radio or VMDT.

2. Non-sworn employees shall not operate marked patrol units without the prior approval of a sergeant or above. This requirement does not apply to Equipment and Facilities Coordinators. A marked patrol vehicle operated by any non-sworn must have a light bar hood that clearly indicates the patrol vehicle is “Out of Service”.

3. Department vehicles are not authorized for use relative to secondary employment.

III. Trip Vehicles

A. Overnight Use

1. Bureau Chiefs may authorize the overnight use of a Department vehicle. This authorization can only be given for temporary use (up to 30 days). Requests for extended use (more than 30 days) of a Department vehicle must be submitted through the Chain of Command and forwarded to the Chief of Staff for final approval.

2. Employees requesting the overnight use of a vehicle shall submit a Vehicle Special Assignment request (City of Seattle form) approved by their Bureau Chief.

3. When a Bureau Chief is unavailable and exigent or unusual circumstances exist, a Section/Precinct Captain may authorize overnight use of a Department vehicle, provided a Bureau Chief is notified as soon as practical.

B. Out-of-State Use

1. Employees requesting the use of a vehicle for a trip out-of-state shall submit a Vehicle Special Assignment approved by their Bureau Chief to the Fleet Control Office.

IV. Reporting Damage to Department Vehicles

A. All Department vehicles shall be inspected for damage prior to being driven. When damage is discovered, the following steps shall be taken:

1. Any new body damage discovered or caused by an officer shall be reported to their on-duty sergeant. In the case of motor pool vehicles, this information shall be reported to the Fleet Control Office. A Defective Equipment Report (City of Seattle form) shall be completed and an entry made on the Vehicle Damage Report (form 1.35) indicating new damage. When it is unknown if the damage is new or has already been reported, report it as new,

See Seattle Police Manual Section 13.010 - Collisions Involving City Vehicles.

2. If the vehicle is not drivable or major damage exists, standard procedures shall be followed to obtain appropriate care or repair, and

3. When unreported damage is discovered, the sergeant/supervisor notified shall check the logs to determine who the damaged vehicle was previously assigned to; and, when possible, who caused the damage or who failed to report it. The sergeant/supervisor shall submit a Memorandum of their findings through their chain of command to the Captain of the section to which the vehicle is normally assigned.

V. Parking Citations on City Vehicles

A. Employees receiving parking citations, during the normal course of official investigations, shall obtain authorization for cancellation from their supervisor. The employee shall then prepare and submit a Cancellation Request (form 1.51) through their chain of command to their Section or Precinct Captain. Employees failing to submit cancellation within 48 hours shall accept the responsibility of making personal payment of the citation.

VI. Tolling on the SR-520 Floating Bridge – Good To Go! Pass

A. Employees who drive Department vehicles should be aware of the electronic tolling on the SR-520 bridge. The only Department vehicles exempt from the toll are “emergency response vehicles” on “bona-fide emergencies”.

B. Department issued “Good To Go!” passes are available to employees who need to use the bridge for official business. The passes cannot be used for personal business or commuting to or from work in any Department vehicle, including “take home” cars.

C. “Good To Go!” passes can be checked out at units of assignment, the Motor Pool and Fiscal.

D. The Department’s Vehicle Use Log/Motor Pool & Units of Assignment (form 21.9) has been modified to include columns for the pass # that was used and the time of use. The Vehicle Use Log is available as an online form.

VII. Pushing Disabled Vehicles

1. Officers may use a police vehicle equipped with emergency lights and push bars to move a disabled vehicle.

  • Officers will update CAD with the driver’s information.

2. Using the ICV, officers will record the driver’s consent to having their vehicle pushed.

Also see TD14-00002 Tips for Pushing a Disabled Vehicle