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General Policy Information

Preface

About and Contact

Audit, Policy & Research Unit Manual

Code of Ethics

Mission Statement and Priorities

Recently Updated

Cross Reference

Latest Revision Date: 10/15/2014

Title 1 - Department Administration

1.010 - Authority and Jurisdiction

1.020 - Chain of Command

1.030 - Department Span of Control Chart

1.040 - Budget

1.050 - Grants

1.060 - Consultant Contract Administration

1.070 - Training

1.080 - Inspection and Audits

1.090 - Ticket Chain of Custody

1.100 - Ticket Audits

1.110 - Media Relations

Title 2 - Department Employment

2.020 - Appointments and Probation

2.030 - Retirements and Separations

2.050 - Collective Bargaining and Contract Management

2.060 - Grievances

2.070 - Performance Evaluations

Title 3 - Employee Welfare

3.035 - Reasonable Accommodation (ADA)

3.040 – Airborne Pathogens Control

3.045 - Bloodborne Pathogens Exposure Control

3.050 - Coordinating Officer Fatalities

3.070 - Performance Mentoring Program

3.080 - Travel Training System

3.090 - Employee Recognition Awards Program

3.170 - Honoring Those Killed in the Line of Duty

3.270 - Police Charity Committee

3.290 - Pre-Service/In-Service and Specialized Training

3.330 - Workplace Safety

3.340 - Employee Involvement Committees_JLMC

Title 4 - Human Resources

4.000 - Employee Move Tracking System (EMT)

4.005 - Police Employee Data System (PEDS)

4.010 - Employee Time Off

4.015 - Restricted Time Off for a Pre-Planned Event

4.020 - Reporting and Recording Overtime/Out of Classification Pay

4.030 - Jury Duty

4.040 - Sick Leave

4.050 - On-Duty Illness or Injury

4.060 - Long Term Disability Benefits

4.070 - Limited Duty Assignments

4.080 - Pregnancy

4.090 - Leave of Absence Without Pay

4.100 – Family and Medical Leave

4.110 - Sick Leave Donation

4.120 - Domestic Violence, Sexual Assault, and Stalking Leave

4.130 - Military Leave

4.140 - Military Spouse/Domestic Partner Leave

4.150 - Funeral Leave

Title 5 - Employee Conduct

5.001 - Standards and Duties

5.002 - Responsibilities of Employees Concerning Complaints of Possible Misconduct

5.010 - Civil Actions

5.020 - Gifts and Gratuities

5.030 - Criminal Case Testimony

5.040 - EEO Complaints and Investigations

5.060 - Employee Political Activity

5.090 - Operations Bureau General Personnel Matters

5.100 - Operations Bureau Individual Responsibilities

5.120 - Secondary Employment

5.130 - Supervisor/Employee Relationships

5.140 - Bias-Free Policing

Bias-Free Policing Frequently Asked Questions (FAQ)

5.150 - Use of Private Vehicles for City Business

5.160 - Citizen Observation of Officers

5.170 - Alcohol and Substance Use

5.175 - Critical Incident Stress Management Communications

5.190 - Court Appearances and Legal Proceedings

5.200 - Americans With Disabilities Act

Title 6 - Arrests, Search and Seizure

6.010 - Reporting Arrests and Detentions

6.020 - Arrests and Detentions of Foreign Nationals

6.030 - Body Cavity Searches

6.060 - Collection of Information for Law Enforcement Purposes

6.120 - Impounding Vehicles

6.130 - Informant Management

6.135 - Cooperating Witnesses

6.140 - Locating a Cell Phone during an Emergency

6.150 - Advising Persons of Right to Counsel and Miranda

6.180 - Searches-General

6.181 - Performing Inventory Searches

6.185 - Search Warrants

6.210 - Strip Searches

6.220 - Voluntary Contacts and Terry Stops

6.250 - Use of Non-SPD Canines

6.280 - Warrant Arrests

6.290 - Juvenile Investigations and Arrests

Title 7 - Evidence and Property

7.010 - Submitting Evidence

7.020 - Found Property

7.030 - Firearms & Shell Casings

7.040 - Dangerous or Hazardous Evidence

7.050 - Checking Out Evidence for Court

7.060 - Releasing Evidence

7.070 - Converting Evidence for Department Use

7.080 - Money Evidence

7.090 - Photographic Evidence

7.100 - Fingerprint Evidence

7.110 - Recorded Statements

7.120 - Narcotics Evidence

7.130 – Narcotics Training Aid and Investigative Use Drug Property Release

7.140 – Firearm Training Aid and Investigative Use

7.150 - Non-Detainee Property for Safekeeping

Title 8 - Use of Force

8.000 - Use of Force Core Principles

8.050 - Use of Force Definitions

8.100 - Using Force

8.200 - Use of Force Tools

8.300 - Use of Force Reporting and Investigation

Use of Force Public Safety Statement Card

Investigating Supervisor Scene Guide

Investigating Supervisor Precinct Guide

Investigating Supervisor Documentation Guide

Involved Officer Statement Guide

Witness Officer Statement Guide

8.400 - Reviewing Use of Force

Reviewing Lieutenant Guide

Reviewing Captain Guide

8.500 - Firearms Discharge Investigations

Officer Involved Shooting-Public Safety Statement Card

8.600 - Review of Firearms Discharges

Use-of-Force Frequently Asked Questions (FAQ)

Title 9 - Equipment and Uniforms

9.010 - Employee Dress Standards

9.020 - Uniform

Uniform Reference Catalog

9.030 - Equipment

Equipment Reference Catalog

9.040 - Uniform and Equipment Committee

9.050 - Clothing Allowance and Reimbursement for Personal Property

9.060 - Firearms

9.065 - Firearms Training and Qualification

9.100 - Department Firearms Management

Title 10 - Police Facilities & Security

10.010 - Parking at Department Facilities

10.020 - Physical Security of Police Facilities

10.060 - Holding Cell Camera System

Title 11 - Detainee Management

11.010 - Detainee Management in Department Facilities

11.020 - Transportation of Detainees

11.030 - Guarding Detainees at a Hospital

11.040 - Booking Adult Detainees

11.050 - Detainee Property

Title 12 - Department Information Systems

12.010 - Communications

12.030 - Computer Hardware & Devices

12.040 - Computer Software

12.045 - Booking Photo Comparison Software

12.050 - Criminal Records

12.055 - Criminal Justice Research

12.060 - Department Forms Control

12.070 - Department Publications

12.080 - Department Records Access, Inspection & Dissemination

12.090 - Departmental Correspondence

12.091 - Mobile Reporting Entity (MRE) Laptops

12.110 - Use of Department E-mail & Internet Systems

12.111 - Use of Cloud Storage Services

12.120 - Telephone and Facsimile Machine Use

Title 13 - Vehicle Operations

13.010 - Collisions Involving Department Vehicles

13.015 - Collision Review Board

13.030 - Emergency Vehicle Operations

13.031 - Vehicle Eluding/Pursuits

13.040 - Patrol Operations Equipment, Police Vehicles and Facilities

13.050 - Policing by Mountain Bike

13.060 - Specialty Vehicles & Equipment

13.080 - Use of Department Vehicles

Title 14 - Emergency Operations

14.010 - After-Action Reports

14.040 - Hazardous Conditions

14.060 - Serious Incident Plan

14.070 - Serious Injury or Fatality to a Police Officer

14.080 - Task Force Mobilization

14.090 - Demonstration Management

ICS Debrief Form

14.100 - Special Event Planning

Title 15 - Primary Investigation

15.010 - Arson Investigations

15.015 – Bomb Threats and Explosive Devices

15.020 - Charge by Officer

15.055 - Death Investigations

15.080 - Follow-up Unit Notification and Follow-up Investigation

15.090 - Graffiti Incidents

15.100 - Kidnapping

15.120 - Malicious Harassment

15.130 - Missing Persons

15.140 - Narcotics Activity Report

15.150 - Narcotics

15.180 - Primary Investigations

15.185 - Vulnerable Adults-Elder Abuse and Neglect

15.190 - Theft and Recovery of Vehicle, License Plates, or License Tabs

15.200 - Retail Theft Program

15.210 - Investigating Property Held by a Pawnshop or Used-Goods Store

15.215 - Domestic Violence Firearms Seizures

15.220 - Child Welfare

15.230 - Animal Control

15.240 - Boating Accidents

15.250 - Interpreters/Translators

15.260 - Collision Investigations

15.270 - Trespass Warning Program

15.275 - Enforcing Trespass in Parks

15.280 - DUI Investigations

15.290 - Stay Out of Areas of Prostitution (SOAP)

15.300 - Stay Out of Drug Areas (SODA)-Define Boundaries

15.310 - Foreign Nationals Seeking Asylum

15.320 - Police Action on Military Reservations

15.330 - Responding to Threats and Assaults on Officers

15.340 - Robbery Response

15.350 - Significant Incident Report

15.360 - Mobile Identification Devices

15.370 - Sexual Assault Investigation

Title 16 - Patrol Operations

16.010 - Adult Entertainment

16.020 - Alley Closure

16.030 - Citizen Rider Program

16.040 - Community Police Teams

16.050 - Death Notifications

16.070 - Responding to Monitored Alarms

16.080 - Fireworks Disposal and Disposition

16.090 - In Car Video System

16.100 - Patrol Training and Publications

16.110 - Crisis Intervention

16.130 - Sick and Injured Persons

16.135 - Excited Delirium

16.140 - Traffic Direction and Control

16.150 - Snow and Ice Plan

16.160 - Ticket Vendors

16.170 - Automatic License Plate Readers

16.180 - Patrol Operations Order

16.190 - Labor Management Disputes

16.230 - Issuing Tickets and Traffic Contact Reports

16.231 - Cancelling and Voiding Tickets

16.240 - Mutual Assistance

16.250 - Interaction with the University of Washington Police Department

13.010–Collisions Involving Department Vehicles

Effective Date: 2/19/2014

13.010-POL

This policy applies to all collisions involving Department vehicles (includes any marked or unmarked vehicle that is owned, leased, rented, seized, donated or acquired through a collaborative program), regardless of the amount of damage or lack thereof. This policy applies to all sworn and non-sworn Department employees.

1. All Collisions Shall be Investigated by a Traffic or Patrol Unit, or the Traffic Collision Investigation Squad (TCIS), if Applicable

Exception: Collisions occurring during authorized driver training, involving no misconduct or gross negligence.

2. Officers Shall Document All Collisions Involving Department Employees

a. Officers Will Use a Police Traffic Collision Report (PTCR) or E-Collision Form When There is:

  • Over $700 in damage to any involved vehicle, or
  • Any involved person injured, or
  • Any traffic crime committed

b. Officers Will Use a General Offense Report in Other Circumstances

Officers will title these reports “Traffic Incident” to document employee-involved collisions, in any one of the following circumstances:

  • Damage appears to be less than $700, or
  • Location of collision is restricted to police employees only, or
  • At a facility not open to the public, and damage appears to be less than $700

A supervisor may order the completion of a collision report if circumstances warrant.

3. A Sergeant Will Respond to Every Employee-Involved Collision

4. Sergeants Responding to an Employee-Involved Collision Will Notify an On-Duty Lieutenant or Duty Captain

5. Employees Involved in a Collision Will Not Investigate Their Own Collision

6. SPD Employees Will Not Investigate Collisions Outside the City

The outside agency with jurisdiction will investigate all collisions involving department vehicles that occur outside the city.

7. The Responding Sergeant May Request a Response by TCIS

The TCIS supervisor will make the final decision about whether TCIS will respond.

8. Supervisors Shall Review All Collisions Involving Department Vehicles

Supervisors will use the Supervisor’s Investigation of Vehicle Collision (form 2.24) for every employee-involved vehicle collision, regardless of visible damage or monetary loss.


13.010-TSK-1 Department Employee Involved in a Collision

Upon being involved in a collision, the involved employee:

1. Checks for injuries and renders first aid.

2. Notifies a supervisor immediately.

3. Remains on the scene until relieved by an on-scene supervisor.

4. Completes a Statement (form 9.27) and a diagram of the scene on a Sketch Sheet (form 5.7.1)

5. Provides the completed forms to the investigating Traffic or Patrol officer.

 

13.010-TSK-2 Traffic or Patrol Officer Responding to an Employee-Involved Collision

In responding to an employee-involved collision, the investigating Traffic or Patrol officer:

1. Completes a PTCR if:

  • over $700 in damage,
  • injury, or
  • traffic crime

If a PTCR is not required, Writes a General Offense Report and Lists “Traffic” in the “Offense” block.

2. Takes no enforcement action for collisions involving Department vehicles that occur in the course of an emergency response.

  • TCIS will assume follow-up responsibilities for these collisions.

3. Diagrams the scene on a Sketch Sheet (form 5.7.1).


13.010-TSK-3 Patrol or Traffic Sergeant Investigating an Employee-Involved Collision

In responding to an employee-involved collision, the investigating Patrol or Traffic sergeant:

1. Responds to all Department vehicle collisions.

2. Notifies an on-duty lieutenant or duty captain.

3. Summons medical aid for any injured person, or anyone complaining of injury.

4. Determines if TCIS should be called, per criteria listed in Seattle Police Manual Section 17.090-Collision Investigations.

a. If TCIS does not respond, oversees the investigation and proceeds to step 5.

b. If TCIS does respond, yields the investigation to TCIS detective or supervisor.

5. Examines the damage at the collision scene.

6. Takes digital photos of the collision scene including, at minimum:

  • The police vehicle,
  • The other vehicle(s) or property involved and two different views of the scene.

7. Obtains a Statement (form 9.27) from the involved employee.

8. Includes a diagram of the collision scene on a Sketch Sheet (form 5.7.1) with all reports filed.

9. Completes the top half of form Supervisor’s Investigation of Vehicle Collision (form 2.24).

a. Includes the involved employee’s driver license information and a complete description of the circumstances surrounding the collision.

10. Uploads photos from the media card to the Digital Evidence Management System (DEMS).

11. Forwards the original PTCR or General Offense Report to Records.

12. Forwards a copy of the PTCR or General Offense Report, photos of the scene, and copies of all other paperwork through the involved employee’s chain of command.

13. Forwards all completed documentation to the involved officer’s sergeant or, in the event of a non-sworn driver, to the Assistant Chief of Field Support. See 13.010-TSK-7

 

13.010-TSK-4 Reviewing Sergeant Investigating an Officer-Involved Collision

In reviewing an employee-involved collision, the officer’s sergeant (who may be the same sergeant overseeing the collision investigation):

1. Completes the bottom portion of the Supervisor’s Investigation of Vehicle Collision (form 2.24).

2. Forwards all completed documentation to the involved employee’s lieutenant.


13.010-TSK-5 Duties of a Lieutenant in Reviewing an Officer-Involved Collision

In reviewing the documentation of an officer-involved collision, a lieutenant:

1. Makes written recommendations on form 2.24 concerning whether the collision was preventable or non-preventable.

2. Forwards all completed documentation to the involved officer’s section/precinct captain.

 

13.010-TSK-6 Duties of a Section/Precinct Captain in Reviewing an Officer-Involved Collision

In reviewing the documentation of an officer-involved collision, a Section/Precinct Captain:

1. Makes written recommendations on form 2.24 concerning whether the collision was preventable or non-preventable.

2. Forwards all completed documentation to the involved officer’s bureau chief.


13.010-TSK-7 Duties of Bureau Chief in Reviewing an Employee-Involved Collision

In reviewing the documentation of an employee-involved collision, a Bureau Chief:

1. Makes comments, at their discretion, about the collision investigation.

2. Forwards completed documentation to the Collision Review Board.