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General Policy Information

Preface

About and Contact

Audit, Policy & Research Unit Manual

Code of Ethics

Mission Statement and Priorities

Recently Updated

Cross Reference

Latest Revision Date: 4/14/2014

Title 1 - Department Administration

1.010 - Authority and Jurisdiction

1.020 - Chain of Command

1.030 - Department Span of Control Chart

1.040 - Budget

1.050 - Grants

1.060 - Consultant Contract Administration

1.070 - Training

1.080 - Inspection and Audits

1.090 - Ticket Chain of Custody

1.100 - Ticket Audits

1.110 - Media Relations

Title 2 - Department Employment

2.020 - Appointments and Probation

2.030 - Retirements and Separations

2.050 - Collective Bargaining and Contract Management

2.060 - Grievances

2.070 - Performance Evaluations

Title 3 - Employee Welfare

3.035 - Reasonable Accommodation (ADA)

3.040 – Airborne Pathogens Control

3.045 - Bloodborne Pathogens Exposure Control

3.050 - Coordinating Officer Fatalities

3.070 - Early Intervention System

3.080 - Travel Training System

3.090 - Employee Recognition Awards Program

3.170 - Honoring Those Killed in the Line of Duty

3.270 - Police Charity Committee

3.290 - Pre-Service/In-Service and Specialized Training

3.330 - Workplace Safety

3.340 - Employee Involvement Committees_JLMC

Title 4 - Human Resources

4.000 - Employee Move Tracking System (EMT)

4.005 - Police Employee Data System (PEDS)

4.010 - Employee Time Off

4.015 - Restricted Time Off for a Pre-Planned Event

4.020 - Reporting and Recording Overtime/Out of Classification Pay

4.030 - Jury Duty

4.040 - Sick Leave

4.050 - On-Duty Illness or Injury

4.060 - Long Term Disability Benefits

4.070 - Limited Duty Assignments

4.080 - Pregnancy

4.090 - Leave of Absence Without Pay

4.100 – Family and Medical Leave

4.110 - Sick Leave Donation

4.120 - Domestic Violence, Sexual Assault, and Stalking Leave

4.130 - Military Leave

4.140 - Military Spouse/Domestic Partner Leave

4.150 - Funeral Leave

Title 5 - Employee Conduct

5.001 - Standards and Duties

5.002 - Public and Internal Complaint Process

5.010 - Civil Actions

5.020 - Gifts and Gratuities

5.030 - Criminal Case Testimony

5.040 - EEO Complaints and Investigations

5.060 - Employee Political Activity

5.090 - Operations Bureau General Personnel Matters

5.100 - Operations Bureau Individual Responsibilities

5.120 - Secondary Employment

5.130 - Supervisor/Employee Relationships

5.140 - Bias-Free Policing

Bias-Free Policing Frequently Asked Questions (FAQ)

5.150 - Use of Private Vehicles for City Business

5.160 - Citizen Observation of Officers

5.170 - Alcohol and Substance Use

5.175 - Critical Incident Stress Management Communications

5.190 - Court Appearances and Legal Proceedings

5.200 - Americans With Disabilities Act

Title 6 - Arrests, Search and Seizure

6.010 - Reporting Arrests and Detentions

6.020 - Arrests and Detentions of Foreign Nationals

6.030 - Body Cavity Searches

6.060 - Collection of Information for Law Enforcement Purposes

6.120 - Impounding Vehicles

6.130 - Informant Management

6.135 - Cooperating Witnesses

6.140 - Locating a Cell Phone during an Emergency

6.150 - Advising Persons of Right to Counsel and Miranda

6.180 - Searches-General

6.181 - Performing Inventory Searches

6.185 - Search Warrants

6.210 - Strip Searches

6.220 - Voluntary Contacts and Terry Stops

Voluntary Contacts and Terry Stops Frequently Asked Questions (FAQ)

6.250 - Use of Non-SPD Canines

6.280 - Warrant Arrests

6.290 - Juvenile Investigations and Arrests

Title 7 - Evidence and Property

7.010 - Submitting Evidence

7.020 - Found Property

7.030 - Firearms & Shell Casings

7.040 - Dangerous or Hazardous Evidence

7.050 - Checking Out Evidence for Court

7.060 - Releasing Evidence

7.070 - Converting Evidence for Department Use

7.080 - Money Evidence

7.090 - Photographic Evidence

7.100 - Fingerprint Evidence

7.110 - Recorded Statements

7.120 - Narcotics Evidence

7.130 – Narcotics Training Aid and Investigative Use Drug Property Release

7.140 – Firearm Training Aid and Investigative Use

7.150 - Detainee Property for Safekeeping

Title 8 - Use of Force

8.000 - Use of Force Core Principles

8.050 - Use of Force Definitions

8.100 - Using Force

8.200 - Use of Force Tools

8.300 - Use of Force Reporting and Investigation

Use of Force Public Safety Statement Card

Investigating Supervisor Scene Guide

Investigating Supervisor Precinct Guide

Investigating Supervisor Documentation Guide

Involved Officer Statement Guide

Witness Officer Statement Guide

8.400 - Reviewing Use of Force

Reviewing Lieutenant Guide

Reviewing Captain Guide

8.500 - Firearms Discharge Investigations

Public Safety Statement Card

8.600 - Review of Firearms Discharges

Use-of-Force Frequently Asked Questions (FAQ)

Title 9 - Equipment and Uniforms

9.010 - Employee Dress Standards

9.020 - Uniform

Uniform Reference Catalog

9.030 - Equipment

Equipment Reference Catalog

9.040 - Uniform and Equipment Committee

9.050 - Clothing Allowance and Reinbursement for Personal Property

9.060 - Firearms

9.065 - Firearms Training and Qualification

9.100 - Department Firearms Management

Title 10 - Police Facilities & Security

10.010 - Parking at Department Facilities

10.020 - Physical Security of Police Facilities

10.060 - Holding Cell Camera System

Title 11 - Detainee Management

11.010 - Detainee Management in Department Facilities

11.020 - Transportation of Detainees

11.030 - Guarding Detainees at a Hospital

11.040 - Booking Adult Detainees

Title 12 - Department Information Systems

12.010 - Communications

12.030 - Computer Hardware & Devices

12.040 - Computer Software

12.045 - Booking Photo Comparison Software

12.050 - Criminal Records

12.055 - Criminal Justice Research

12.060 - Department Forms Control

12.070 - Department Publications

12.080 - Department Records Access, Inspection & Dissemination

12.090 - Departmental Correspondence

12.091 - Mobile Reporting Entity (MRE) Laptops

12.110 - Use of Department E-mail & Internet Systems

12.111 - Use of Cloud Storage Services

12.120 - Telephone and Facsimile Machine Use

Title 13 - Vehicle Operations

13.010 - Collisions Involving Department Vehicles

13.015 - Collision Review Board

13.030 - Emergency Vehicle Operations

13.031 - Vehicle Eluding/Pursuits

13.040 - Patrol Operations Equipment, Police Vehicles and Facilities

13.050 - Policing by Mountain Bike

13.060 - Specialty Vehicles & Equipment

13.080 - Use of Department Vehicles

Title 14 - Emergency Operations

14.010 - After-Action Reports

14.040 - Hazardous Conditions

14.060 - Serious Incident Plan

14.070 - Serious Injury or Fatality to a Police Officer

14.080 - Task Force Mobilization

14.090 - Demonstration Management

ICS Debrief Form

14.100 - Special Event Planning

Title 15 - Primary Investigation

15.010 - Arson Investigations

15.015 – Bomb Threats and Explosive Devices

15.020 - Charge by Officer

15.055 - Death Investigations (Non Traffic)

15.080 - Follow-up Unit Notification and Follow-up Investigation

15.090 - Graffiti Incidents

15.100 - Kidnapping

15.120 - Malicious Harassment

15.130 - Missing Persons

15.140 - Narcotics Activity Report

15.150 - Narcotics

15.180 - Primary Investigations

15.185 - Vulnerable Adults-Elder Abuse and Neglect

15.190 - Theft and Recovery of Vehicle, License Plates, or License Tabs

15.200 - Retail Theft Program

15.210 - Investigating Property Held by a Pawnshop or Used-Goods Store

15.215 - Domestic Violence Firearms Seizures

15.220 - Child Welfare

15.230 - Animal Control

15.240 - Boating Accidents

15.250 - Interpreters/Translators

15.260 - Collision Investigations

15.270 - Trespass Warning Program

15.275 - Enforcing Trespass in Parks

15.280 - DUI Investigations

15.290 - Stay Out of Areas of Prostitution (SOAP)

15.300 - Stay Out of Drug Areas (SODA)-Define Boundaries

15.310 - Foreign Nationals Seeking Asylum

15.320 - Police Action on Military Reservations

15.330 - Responding to Threats and Assaults on Officers

15.340 - Robbery Response

15.350 - Significant Incident Report

15.360 - Mobile Identification Devices

15.370 - Sexual Assault Investigation

Title 16 - Patrol Operations

16.010 - Adult Entertainment

16.020 - Alley Closure

16.030 - Citizen Rider Program

16.040 - Community Police Teams

16.050 - Death Notifications

16.070 - Responding to Monitored Alarms

16.080 - Fireworks Disposal and Disposition

16.090 - In Car Video System

16.100 - Patrol Training and Publications

16.110 - Crisis Intervention

16.130 - Sick and Injured Persons

16.135 - Excited Delirium

16.140 - Traffic Direction and Control

16.150 - Snow and Ice Plan

16.160 - Ticket Vendors

16.170 - Automatic License Plate Readers

16.180 - Patrol Operations Order

16.190 - Labor Management Disputes

16.230 - Issuing Tickets and Traffic Contact Reports

16.231 - Cancelling and Voiding Tickets

16.240 - Mutual Assistance

16.250 - Interaction with the University of Washington Police Department

12.091 – Mobile Reporting Entity (MRE) Laptops

Effective Date: 12/12/2007

POLICY

MRE Laptop computers will be issued to patrol officers and patrol sergeants working in a patrol capacity. Each laptop will be individually assigned, and personnel are responsible for proper care and handling of that property or equipment. Computer equipment shall not be used for anything other than assigned purposes without prior permission of the concerned section Captain. All City of Seattle and SPD Computer Policies will be applicable, including, but not limited to, Seattle Police Manual Sections 12.040 - Computer Software, 12.030 - Computer Hardware & Devices, 12.110 - Use of Department E-mail & Internet Systems and 9.110 - Care and Use of City Equipment & Property.

I. Usage

A. MRE laptops are for SPD use only. The MRE laptop will not be allowed to connect to any wireless or wired networks outside of the SPD. The device may be used in stand-alone mode, for SPD business.

B. Officers will not loan their assigned MRE laptop to any other person.

C. Officers may be required to connect the device to the SPD network, to download and install critical software updates.

D. MRE laptops are configured to provide the most flexibility and security for SPD Users. Requests to install or modify software and/or services will be reviewed annually to see if the MRE laptop program will be updated to provide the requested software or functionality to all devices.

E. MRE laptops will not be customized for specific users.

II. Equipment issuance

A. MRE Laptops will be issued to individual patrol officers and patrol sergeants assigned to the Patrol Operations Bureau.

B. Patrol Officers and Sergeants must complete the RMS/MRE training class prior to issuance of the MRE Laptop equipment.

C. The MRE Laptop computers will be issued during the training class.

D. Patrol Officers and Patrol Sergeants will be required to sign a property record authorization form when they are issued the MRE Laptop Equipment.

E. The signed MRE Laptop property authorization form will be forwarded to the Quartermaster Unit by the trainer/laptop issuer, and be filed in the officers or sergeants issued equipment file.

1. The trainer/issuer will also send a copy of the MRE Laptop property authorization form to the Information Technology Section for the inventory control file.

F. Student officers will be issued laptops during the Post BLEA segment, and prior to their FTO assignment, by their trainers. Student officers, and trainers, will be subject to the same computer policies, procedures, and training requirements.

E. Patrol officers may choose to opt out of the MRE Laptop issuance. Officers choosing to opt out will indicate their intentions on the property authorization form. NOTE: Those who choose not to be issued an individual laptop will still be required to complete electronic reports.

III. Maintenance

A. The IT Section will be responsible for repair and maintenance to MRE Laptop equipment. Loaners will not be provided during times of repair.

B. If the laptop needs repair by ITS, the Officer will make the device available and the original unit will be returned after repair.

C. In the event repairs cannot be made the IT Section will send a memo to the Quartermaster Unit, and the patrol officer or sergeant who the laptop top was issued to.

1. The patrol officer or sergeant will be required to sign a property authorization form for the replacement laptop.

2. The original property authorization form for the non-repairable laptop will have the IT memo attached to it, and noted that the laptop has been taken out of service.

3. When the replacement laptop is issued the Quartermaster will notify the IT Section, and provide them with the required information for the inventory control file.

IV. Security

A. Each individually assigned MRE Laptop computer will be equipped with a biometric fingerprint scanner. This will be set during the training session. Access to the laptop will be granted only to the officer assigned to the computer.

B. In the event that the Laptop is lost or stolen, SPD IT must be notified immediately so that the device is disabled from the SPD Network.

C. MRE laptops use various levels of security, however the device does not provide for total security of the data on the laptop. No secure or sensitive data should be copied to the laptop other than temporarily in order to write such data into a police report. Secure and sensitive data includes but is not limited to: social security numbers, medical information, confidential informant information, hazard reports, DOL information, juvenile information, warrant information, addresses and phone numbers.

D. Officers are reminded to shield confidential information appearing on the screen of their laptops from unauthorized persons. Be careful to protect the identity of victims and witnesses by keeping the information confidential.

V. Return of Equipment

A. When an employee separates from service, transfers from patrol, is promoted to the rank of Lt. or above, or otherwise does not need the laptop, the MRE Laptop Computers will be returned to the Quartermaster Unit.

B. The following procedures will be followed to insure accountability for the return of laptops:

1. Each Personnel Order will remind patrol officers and sergeants no longer in Operations to return their laptop to the Quartermaster. In addition, an asterisk will be placed next to the individual’s name on the Personnel Order to further identify individuals who must return laptops.

2. The Quartermaster Unit will maintain a tickler file of the notices. If the laptop is not returned within two weeks they will notify the appropriate Operation Bureau Assistant Chief.

3. When notified that the laptop has not been returned to Quartermaster, the Patrol Operations Bureau Assistant Chief will take the appropriate steps to ensure the laptop is returned.

4. The Deputy Chief of Operations will be notified after 30 days, by the Quartermaster Unit if, the laptop has not been returned.

VI. Reporting Damaged, Destroyed, Lost or Stolen Equipment

A. In the event of damage or loss to a Department issued laptop, the person responsible shall report the damage or loss to their sergeant. The sergeant will thoroughly investigate the incident as outlined by Seattle Police Manual Section 9.110 - Care and Use of City Equipment and Property. Once a determination has been made, the Quartermaster Unit will reissue another laptop computer.

B. Depending on the circumstances, officers may be required to pay for issued equipment that has been damaged, lost or stolen. Final determination of office liability will be the responsibility of the Chief of Staff.