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General Policy Information


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Audit, Policy & Research Unit Manual

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Cross Reference

Latest Revision Date: 12/1/2014

Title 1 - Department Administration

1.010 - Authority and Jurisdiction

1.020 - Chain of Command

1.030 - Department Span of Control Chart

1.040 - Budget

1.050 - Grants

1.060 - Consultant Contract Administration

1.070 - Training

1.080 - Inspection and Audits

1.090 - Ticket Chain of Custody

1.100 - Ticket Audits

1.110 - Media Relations

Title 2 - Department Employment

2.020 - Appointments and Probation

2.030 - Retirements and Separations

2.050 - Collective Bargaining and Contract Management

2.060 - Grievances

2.070 - Performance Evaluations

Title 3 - Employee Welfare

3.035 - Reasonable Accommodation (ADA)

3.040 – Airborne Pathogens Control

3.045 - Bloodborne Pathogens Exposure Control

3.050 - Coordinating Officer Fatalities

3.070 - Performance Mentoring Program

3.080 - Travel Training System

3.090 - Employee Recognition Awards Program

3.170 - Honoring Those Killed in the Line of Duty

3.270 - Police Charity Committee

3.290 - Pre-Service/In-Service and Specialized Training

3.330 - Workplace Safety

3.340 - Employee Involvement Committees_JLMC

Title 4 - Human Resources

4.000 - Employee Move Tracking System (EMT)

4.005 - Police Employee Data System (PEDS)

4.010 - Employee Time Off

4.015 - Restricted Time Off for a Pre-Planned Event

4.020 - Reporting and Recording Overtime/Out of Classification Pay

4.030 - Jury Duty

4.040 - Sick Leave

4.050 - On-Duty Illness or Injury

4.060 - Long Term Disability Benefits

4.070 - Limited Duty Assignments

4.080 - Pregnancy

4.090 - Leave of Absence Without Pay

4.100 – Family and Medical Leave

4.110 - Sick Leave Donation

4.120 - Domestic Violence, Sexual Assault, and Stalking Leave

4.130 - Military Leave

4.140 - Military Spouse/Domestic Partner Leave

4.150 - Funeral Leave

Title 5 - Employee Conduct

5.001 - Standards and Duties

5.002 - Responsibilities of Employees Concerning Complaints of Possible Misconduct

5.010 - Civil Actions

5.020 - Gifts and Gratuities

5.030 - Preparing for Criminal Case Interviews

5.040 - EEO Complaints and Investigations

5.060 - Employee Political Activity

5.090 - Operations Bureau General Personnel Matters

5.100 - Operations Bureau Individual Responsibilities

5.120 - Secondary Employment

5.130 - Supervisor/Employee Relationships

5.140 - Bias-Free Policing

Bias-Free Policing Frequently Asked Questions (FAQ)

5.150 - Use of Private Vehicles for City Business

5.160 - Citizen Observation of Officers

5.170 - Alcohol and Substance Use

5.175 - Critical Incident Stress Management Communications

5.190 - Court Appearances and Legal Proceedings

5.200 - Americans With Disabilities Act

Title 6 - Arrests, Search and Seizure

6.010 - Reporting Arrests and Detentions

6.020 - Arrests and Detentions of Foreign Nationals

6.030 - Body Cavity Searches

6.060 - Collection of Information for Law Enforcement Purposes

6.120 - Impounding Vehicles

6.130 - Informant Management

6.135 - Cooperating Witnesses

6.140 - Locating a Cell Phone during an Emergency

6.150 - Advising Persons of Miranda

6.180 - Searches-General

6.181 - Performing Inventory Searches

6.185 - Search Warrants

6.210 - Strip Searches

6.220 - Voluntary Contacts, Terry Stops & Detentions

6.250 - Use of Non-SPD Canines

6.280 - Warrant Arrests

6.290 - Juvenile Investigations and Arrests

Title 7 - Evidence and Property

7.010 - Submitting Evidence

7.020 - Found Property

7.030 - Firearms & Shell Casings

7.040 - Dangerous or Hazardous Evidence

7.050 - Checking Out Evidence for Court

7.060 - Releasing Evidence

7.070 - Converting Evidence for Department Use

7.080 - Money Evidence

7.090 - Photographic Evidence

7.100 - Fingerprint Evidence

7.110 - Recorded Statements

7.120 - Narcotics Evidence

7.130 – Narcotics Training Aid and Investigative Use Drug Property Release

7.140 – Firearm Training Aid and Investigative Use

7.150 - Non-Detainee Property for Safekeeping

Title 8 - Use of Force

8.000 - Use of Force Core Principles

8.050 - Use of Force Definitions

8.100 - Using Force

8.200 - Use of Force Tools

8.210 - OC Chain of Custody

8.300 - Use of Force Reporting and Investigation

Use of Force Public Safety Statement Card

Investigating Supervisor Scene Guide

Investigating Supervisor Precinct Guide

Investigating Supervisor Documentation Guide

Involved Officer Statement Guide

Witness Officer Statement Guide

8.400 - Reviewing Use of Force

Reviewing Lieutenant Guide

Reviewing Captain Guide

8.500 - Firearms Discharge Investigations

Officer Involved Shooting-Public Safety Statement Card

8.600 - Review of Firearms Discharges

Use-of-Force Frequently Asked Questions (FAQ)

Title 9 - Equipment and Uniforms

9.010 - Employee Dress Standards

9.020 - Uniform

9.030 - Equipment

Equipment Reference Catalog

9.040 - Uniform and Equipment Committee

9.050 - Clothing Allowance and Reimbursement for Personal Property

9.060 - Firearms

9.065 - Firearms Training and Qualification

9.100 - Department Firearms Management

Title 10 - Police Facilities & Security

10.010 - Parking at Department Facilities

10.020 - Physical Security of Police Facilities

10.060 - Holding Cell Camera System

Title 11 - Detainee Management

11.010 - Detainee Management in Department Facilities

11.020 - Transportation of Detainees

11.030 - Guarding Detainees at a Hospital

11.040 - Booking Adult Detainees

11.050 - Detainee Property

Title 12 - Department Information Systems

12.010 - Communications

12.030 - Computer Hardware & Devices

12.040 - Computer Software

12.045 - Booking Photo Comparison Software

12.050 - Criminal Records

12.055 - Criminal Justice Research

12.060 - Department Forms Control

12.070 - Department Publications

12.080 - Department Records Access, Inspection & Dissemination

12.090 - Departmental Correspondence

12.091 - Mobile Reporting Entity (MRE) Laptops

12.110 - Use of Department E-mail & Internet Systems

12.111 - Use of Cloud Storage Services

12.120 - Telephone and Facsimile Machine Use

Title 13 - Vehicle Operations

13.010 - Collisions Involving Department Vehicles

13.015 - Collision Review Board

13.030 - Emergency Vehicle Operations

13.031 - Vehicle Eluding/Pursuits

13.040 - Patrol Operations Equipment, Police Vehicles and Facilities

13.050 - Policing by Mountain Bike

13.060 - Specialty Vehicles & Equipment

13.080 - Use of Department Vehicles

Title 14 - Emergency Operations

14.010 - After-Action Reports

14.040 - Hazardous Conditions

14.060 - Serious Incident Plan

14.070 - Serious Injury or Fatality to a Police Officer

14.080 - Task Force Mobilization

14.090 - Demonstration Management

ICS Debrief Form

14.100 - Special Event Planning

Title 15 - Primary Investigation

15.010 - Arson Investigations

15.015 – Bomb Threats and Explosive Devices

15.020 - Charge by Officer

15.055 - Death Investigations

15.080 - Follow-up Unit Notification and Follow-up Investigation

15.090 - Graffiti Incidents

15.100 - Kidnapping

15.120 - Malicious Harassment

15.130 - Missing Persons

15.140 - Narcotics Activity Report

15.150 - Narcotics

15.160 - Marijuana Enforcement

15.180 - Primary Investigations

15.185 - Vulnerable Adults-Elder Abuse and Neglect

15.190 - Theft and Recovery of Vehicle, License Plates, or License Tabs

15.200 - Retail Theft Program

15.210 - Investigating Property Held by a Pawnshop or Used-Goods Store

15.215 - Domestic Violence Firearms Surrender

15.220 - Child Welfare

15.230 - Animal Control

15.240 - Boating Accidents

15.250 - Interpreters/Translators

15.260 - Collision Investigations

15.270 - Trespass Warning Program

15.275 - Enforcing Trespass in Parks

15.280 - DUI Investigations

15.290 - Stay Out of Areas of Prostitution (SOAP)

15.300 - Stay Out of Drug Areas (SODA)-Define Boundaries

15.310 - Foreign Nationals Seeking Asylum

15.320 - Police Action on Military Reservations

15.330 - Responding to Threats and Assaults on Officers

15.340 - Robbery Response

15.350 - Significant Incident Report

15.360 - Mobile Identification Devices

15.370 - Sexual Assault Investigation

Title 16 - Patrol Operations

16.010 - Adult Entertainment

16.020 - Alley Closure

16.030 - Citizen Rider Program

16.040 - Community Police Teams

16.050 - Death Notifications

16.070 - Responding to Monitored Alarms

16.080 - Fireworks Disposal and Disposition

16.090 - In Car Video System

16.091 - Body-Worn Video Pilot Program

16.100 - Patrol Training and Publications

16.110 - Crisis Intervention

16.130 - Sick and Injured Persons

16.135 - Excited Delirium

16.140 - Traffic Direction and Control

16.150 - Snow and Ice Plan

16.160 - Ticket Vendors

16.170 - Automatic License Plate Readers

16.180 - Patrol Operations Order

16.190 - Labor Management Disputes

16.230 - Issuing Tickets and Traffic Contact Reports

16.231 - Cancelling and Voiding Tickets

16.240 - Mutual Assistance

16.250 - Interaction with the University of Washington Police Department

10.060 – Holding Cell Camera System

Effective Date: 7/12/2010


The Seattle Police Department (SPD) is committed to making reasonable efforts to monitor, via digital video imaging, individuals in the custody of SPD in areas captured by the Holding Cell Camera System (HCCS).


Establish a uniform policy regarding the administration and operation of the SPD HCCS. Further, to establish HCCS monitoring protocols, handling/storage policies, and preservation parameters.

I. Definitions

A. Holding Cell Camera System (HCCS): Refers to the stand alone camera recording system at each Department precinct that captures video footage of the individual holding cells, the holding cell common areas, the BAC areas, the Sally Port areas and the North Precinct’s evidence storage room. The video footage is then transmitted to the HCCS Dedicated Workstation where it may be viewed in real time.

B. Holding Cell Camera System Dedicated Workstation: Refers to the dedicated desktop workstation at each precinct that is solely used for viewing live footage and recorded footage captured by and contained within the HCCS.

C. Holding Cell Camera System Log Sheet (form 19.5): Refers to the log sheet that is used to document HCCS problems and whether they were corrected. The Holding Cell Camera System Log Sheet (form 19.5) will be kept at the Dedicated Workstation and is available through the Word Templates.

D. Designated Precinct Employee: Refers to precinct employee appointed by the precinct Captain, this employee will assist with HCCS maintenance, monitor & retain the Holding Cell Camera System Log Sheet (form 19.5) and assist with coordinating repairs.

II. Retention and Preservation of HCCS Footage

A. Copying HCCS Footage

1. Any internal request for copies of HCCS footage must be made in writing and directed to the SPD Video Unit for processing and the Video Unit will retrieve and copy the footage assuming it is still accessible.

a. Internal written requests can be made via email to SPD_VIDEO.

b. Requests by external sources (outside SPD) must be made to the SPD Public Disclosure Unit or the Legal Unit.

B. HCCS Retained Footage:

1. All recorded HCCS footage will be stored and retained within each precinct’s stand alone HCCS for at least thirty (30) days.

C. Preserved Footage downloaded to DVD Protocol

1. SPD reserves the right to preserve HCCS footage beyond the minimum duration stated in section II.B.

2. SPD will comply, when legally mandated, with requests for HCCS images made by internal and/or external sources so long as the request is received by SPD in a timely manner to allow for the downloading of available HCCS footage to a DVD.

D. HCCS Footage Preservation Process

1. At the time the footage is initially recorded within the HCCS, SPD employees are responsible for notifying a sergeant regarding the need to download the identified footage onto a DVD for preservation purposes and follow section II.A.1.

2. Precinct sergeants are responsible for notifying the Video Unit of the need to preserve footage via a process of downloading the footage onto a DVD in a timely manner to ensure the footage still exists. This notification can be made via email to SPD_Video.

3. If an incident may be used as a training aid or has other Department value, an officer shall advise a sergeant of the potential value. The sergeant will then determine if there is justification to preserve the footage for training or other Department purposes. If the footage is deemed to have such value, the sergeant will notify the Video Unit (SPD_Video) in a timely manner of the need to preserve the footage. The Video Unit then will schedule time to download the said footage to DVD.

4. SPD employees will not download or make copies of any recordings for personal use or any other unapproved or unofficial reason.

E. SPD reserves the right to preserve HCCS captured imagery.

III. Department Review and Viewing of HCCS

A. Employees authorized to review or view HCCS images:

1. Employees with the rank of sergeant and above have access to view live video or review recorded video.

2. Officers and detectives may request through their sergeants to view recorded video or obtain a copy of recorded video for the purpose of preparing statements or bringing the captured video to court.

B. Performance Review

1. Imagery captured by the HCCS will not be routinely or randomly reviewed to monitor officer performance. A Lieutenant or Sergeant may conduct a performance review of holding cell video imagery only when there is an articulable reason justifying such review.

2. Notice of the performance review must be provided to the subject officer and the Seattle Police Officers’ Guild (SPOG), and the officer must be given the opportunity to be present with Guild representation during the review.

3. Requests for copies of recorded incidents, which will be the subject of a performance review, should be approved by the precinct/section Captain and directed to the Video Unit for processing.

C. Other Allowable Review

1. The above performance review policy is not intended to limit or restrict the Department’s review of recorded imagery as part of an official Department investigation, including matters referred to OPA Investigations Section, personnel complaints, early intervention inquiries, civil claims or other administrative investigations.

IV. HCCS Technology, Maintenance and Deactivation

A. HCCS Technology

1. The HCCS will have the capability to store a minimum of thirty (30) days of recorded footage before the existing footage will be written over with new footage captured by the HCCS.

2. The HCCS is programmed for motion-activated recording.

B. HCCS Maintenance by SPD

1. The precinct Captain shall designate a precinct employee (for example the stationmaster or precinct administrative assistant) who will periodically perform a status check of the HCCS and the HCCS Dedicated Workstation to observe whether the system is functioning as intended. The Designated Precinct Employee will monitor the Holding Cell Camera System Log Sheet (form 19.5), which will be kept in a folder or on a clipboard at the HCCS Designated Workstation.

a. Training for the Designated Precinct Employee is available via the SPD Video Unit.

b. Holding Cell Camera System Log Sheet (form 19.5) is available through the Word Templates.

c. Holding Cell Camera System Log Sheet (form 19.5) that are filled to capacity will be retained by the Designated Precinct Employee for a period of three years.

2. If operational issues are identified with the HCCS and/or HCCS Dedicated Workstation, then the area experiencing the operating issue will not be used until the HCCS issue is resolved, assuming this is reasonable and does not compromise and/or violate officer safety, prisoner safety and/or SPD Manual protocols. This will be determined on a case-by-case basis.

a. The HCCS operating issue will be documented on the Holding Cell Camera System Log Sheet (form 19.5) and a lieutenant or above will be notified. A lieutenant will coordinate with the HCCS Designated Precinct Employee to contact the Video Specialist at the SPD Video Unit regarding the reported issue.

C. HCCS Deactivation and Use Exception

1. The HCCS may not be deactivated unless it meets at least one of the following criteria:

a. A HCCS system failure or Dedicated Workstation failure occurs.

b. A HCCS Dedicated Workstation operational issue exists.

c. An administrative reason exists.

d. Maintenance is scheduled for the HCCS and/or HCCS Dedicated Workstation.

2. Discretion shall be exercised during an authorized strip search and the administration of medical treatment, etc. at which time such tasks may be conducted in a manner that avoids being captured by the HCCS. NOTE: Additional responsibilities are outlined for sergeants in section VI.A.2 of this policy.

3. If deactivation or interruption occurs, a lieutenant shall be notified and the deactivation logged.

4. Deactivation of the HCCS does not prevent an officer from taking appropriate police action or using any area, and it is not intended in any way to protect any person from criminal apprehension and/or provide a basis for the exclusion of evidence.

V. Prisoner Housing and Notice

A. Housing of Prisoners

1. Sworn employees are responsible for housing in-custody individuals in areas monitored by the HCCS when reasonable.

B. Recording Notice to Prisoners

1. The areas digitally captured by the HCCS should have signage that serves as notice to prisoners that the area he or she is being held in is being video recorded.

Note: The RCW authorizes the video recording of citizens during law enforcement officer contacts. If a prisoner objects to being recorded by the HCCS a SPD employee will not deactivate or avoid the HCCS covered area unless an allowable reason for deactivation or use exception exists as covered in section IV.C.

VI. SPD Responsibilities

A. Sergeant Responsibilities

1. Sergeants and above may log into the HCCS Dedicated Workstation to view live feed or to review previously captured video in the HCCS system.

2. Sergeants will ensure adequate steps are taken to protect the privacy of people in custody who are subject to an authorized strip search or the administration of medical treatment. At which time said actions may be conducted in a manner that avoids being captured by the HCCS.

B. Lieutenants and Above

1. Lieutenants and above will ensure that:

a. Sergeants have established familiarity regarding the use of the HCCS.

b. Sergeants adhere to established policies and procedures regarding the HCCS.

c. Notification of repairs, damaged or nonfunctional HCCS equipment, to include HCCS Dedicated Workstation, is relayed to the HCCS Designated Precinct Employee in a timely manner, and

d. Officers and Sergeants are aware of the ability to identify footage that may have preservation value. Once it has been determined that there is a need to preserve footage, notify the SPD Video Unit by email.

C. System Administrator

1. SPD Video Unit is the system administrator of the HCCS. The Video Unit will be responsible for responding to and documenting all requests for viewing or copying captured images. The Video Unit will be responsible for administering HCCS retention policies.

2. The Vendor will assist each precinct with setting user rights, adding/deleting users, password control, and reporting on system utilization based upon SPD standards for each.

D. Video Unit Responsibilities

1. Video Unit personnel shall complete vendor provided HCCS training.

2. Act as HCCS Administrator.

3. Dispose of preserved footage at the end of the three-year preservation period. At the conclusion of that time period, the preserved imagery will be deleted by the Video Specialist at the SPD Video Unit unless circumstances warrant a longer retention as per SPD Legal Advisor, i.e. litigation, etc.

4. Respond to and document all requests for viewing and/or copying of HCCS footage.

a. Public Disclosure Requests (PDR’s) for HCCS footage are to be submitted and processed at the SPD Records Unit window, 610 5TH Avenue. An established fee will be charged for providing copies of recordings.

5. The Video Unit will have a workstation located at the Video Unit that will enable review and copying of recorded HCCS footage.

6. The Video Unit may use its workstation for purposes of copying and disseminating footage in response to a written request for footage assuming it still exists.

E. HCCS Designated Precinct Employee Responsibilities

1. Provide periodic status check of HCCS functionality.

2. Arranging for repair of the HCCS with the vendor by coordinating with the SPD Video Unit.

3. Maintain adequate supplies for the HCCS (clipboards, log sheets, signs, etc).

4. Monitor the Holding Cell Camera System Log Sheet (form 19.5) and retain completed log sheets.

F. Information Technology Section Responsibilities

1. Maintaining HCCS Dedicated Workstations.

2. Coordinating repair of SPD provided equipment items.