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General Policy Information

Preface

About and Contact

Audit, Policy & Research Unit Manual

Code of Ethics

Mission Statement and Priorities

Recently Updated

Cross Reference

Latest Revision Date: 10/15/2014

Title 1 - Department Administration

1.010 - Authority and Jurisdiction

1.020 - Chain of Command

1.030 - Department Span of Control Chart

1.040 - Budget

1.050 - Grants

1.060 - Consultant Contract Administration

1.070 - Training

1.080 - Inspection and Audits

1.090 - Ticket Chain of Custody

1.100 - Ticket Audits

1.110 - Media Relations

Title 2 - Department Employment

2.020 - Appointments and Probation

2.030 - Retirements and Separations

2.050 - Collective Bargaining and Contract Management

2.060 - Grievances

2.070 - Performance Evaluations

Title 3 - Employee Welfare

3.035 - Reasonable Accommodation (ADA)

3.040 – Airborne Pathogens Control

3.045 - Bloodborne Pathogens Exposure Control

3.050 - Coordinating Officer Fatalities

3.070 - Performance Mentoring Program

3.080 - Travel Training System

3.090 - Employee Recognition Awards Program

3.170 - Honoring Those Killed in the Line of Duty

3.270 - Police Charity Committee

3.290 - Pre-Service/In-Service and Specialized Training

3.330 - Workplace Safety

3.340 - Employee Involvement Committees_JLMC

Title 4 - Human Resources

4.000 - Employee Move Tracking System (EMT)

4.005 - Police Employee Data System (PEDS)

4.010 - Employee Time Off

4.015 - Restricted Time Off for a Pre-Planned Event

4.020 - Reporting and Recording Overtime/Out of Classification Pay

4.030 - Jury Duty

4.040 - Sick Leave

4.050 - On-Duty Illness or Injury

4.060 - Long Term Disability Benefits

4.070 - Limited Duty Assignments

4.080 - Pregnancy

4.090 - Leave of Absence Without Pay

4.100 – Family and Medical Leave

4.110 - Sick Leave Donation

4.120 - Domestic Violence, Sexual Assault, and Stalking Leave

4.130 - Military Leave

4.140 - Military Spouse/Domestic Partner Leave

4.150 - Funeral Leave

Title 5 - Employee Conduct

5.001 - Standards and Duties

5.002 - Responsibilities of Employees Concerning Complaints of Possible Misconduct

5.010 - Civil Actions

5.020 - Gifts and Gratuities

5.030 - Criminal Case Testimony

5.040 - EEO Complaints and Investigations

5.060 - Employee Political Activity

5.090 - Operations Bureau General Personnel Matters

5.100 - Operations Bureau Individual Responsibilities

5.120 - Secondary Employment

5.130 - Supervisor/Employee Relationships

5.140 - Bias-Free Policing

Bias-Free Policing Frequently Asked Questions (FAQ)

5.150 - Use of Private Vehicles for City Business

5.160 - Citizen Observation of Officers

5.170 - Alcohol and Substance Use

5.175 - Critical Incident Stress Management Communications

5.190 - Court Appearances and Legal Proceedings

5.200 - Americans With Disabilities Act

Title 6 - Arrests, Search and Seizure

6.010 - Reporting Arrests and Detentions

6.020 - Arrests and Detentions of Foreign Nationals

6.030 - Body Cavity Searches

6.060 - Collection of Information for Law Enforcement Purposes

6.120 - Impounding Vehicles

6.130 - Informant Management

6.135 - Cooperating Witnesses

6.140 - Locating a Cell Phone during an Emergency

6.150 - Advising Persons of Right to Counsel and Miranda

6.180 - Searches-General

6.181 - Performing Inventory Searches

6.185 - Search Warrants

6.210 - Strip Searches

6.220 - Voluntary Contacts and Terry Stops

6.250 - Use of Non-SPD Canines

6.280 - Warrant Arrests

6.290 - Juvenile Investigations and Arrests

Title 7 - Evidence and Property

7.010 - Submitting Evidence

7.020 - Found Property

7.030 - Firearms & Shell Casings

7.040 - Dangerous or Hazardous Evidence

7.050 - Checking Out Evidence for Court

7.060 - Releasing Evidence

7.070 - Converting Evidence for Department Use

7.080 - Money Evidence

7.090 - Photographic Evidence

7.100 - Fingerprint Evidence

7.110 - Recorded Statements

7.120 - Narcotics Evidence

7.130 – Narcotics Training Aid and Investigative Use Drug Property Release

7.140 – Firearm Training Aid and Investigative Use

7.150 - Non-Detainee Property for Safekeeping

Title 8 - Use of Force

8.000 - Use of Force Core Principles

8.050 - Use of Force Definitions

8.100 - Using Force

8.200 - Use of Force Tools

8.300 - Use of Force Reporting and Investigation

Use of Force Public Safety Statement Card

Investigating Supervisor Scene Guide

Investigating Supervisor Precinct Guide

Investigating Supervisor Documentation Guide

Involved Officer Statement Guide

Witness Officer Statement Guide

8.400 - Reviewing Use of Force

Reviewing Lieutenant Guide

Reviewing Captain Guide

8.500 - Firearms Discharge Investigations

Officer Involved Shooting-Public Safety Statement Card

8.600 - Review of Firearms Discharges

Use-of-Force Frequently Asked Questions (FAQ)

Title 9 - Equipment and Uniforms

9.010 - Employee Dress Standards

9.020 - Uniform

Uniform Reference Catalog

9.030 - Equipment

Equipment Reference Catalog

9.040 - Uniform and Equipment Committee

9.050 - Clothing Allowance and Reimbursement for Personal Property

9.060 - Firearms

9.065 - Firearms Training and Qualification

9.100 - Department Firearms Management

Title 10 - Police Facilities & Security

10.010 - Parking at Department Facilities

10.020 - Physical Security of Police Facilities

10.060 - Holding Cell Camera System

Title 11 - Detainee Management

11.010 - Detainee Management in Department Facilities

11.020 - Transportation of Detainees

11.030 - Guarding Detainees at a Hospital

11.040 - Booking Adult Detainees

11.050 - Detainee Property

Title 12 - Department Information Systems

12.010 - Communications

12.030 - Computer Hardware & Devices

12.040 - Computer Software

12.045 - Booking Photo Comparison Software

12.050 - Criminal Records

12.055 - Criminal Justice Research

12.060 - Department Forms Control

12.070 - Department Publications

12.080 - Department Records Access, Inspection & Dissemination

12.090 - Departmental Correspondence

12.091 - Mobile Reporting Entity (MRE) Laptops

12.110 - Use of Department E-mail & Internet Systems

12.111 - Use of Cloud Storage Services

12.120 - Telephone and Facsimile Machine Use

Title 13 - Vehicle Operations

13.010 - Collisions Involving Department Vehicles

13.015 - Collision Review Board

13.030 - Emergency Vehicle Operations

13.031 - Vehicle Eluding/Pursuits

13.040 - Patrol Operations Equipment, Police Vehicles and Facilities

13.050 - Policing by Mountain Bike

13.060 - Specialty Vehicles & Equipment

13.080 - Use of Department Vehicles

Title 14 - Emergency Operations

14.010 - After-Action Reports

14.040 - Hazardous Conditions

14.060 - Serious Incident Plan

14.070 - Serious Injury or Fatality to a Police Officer

14.080 - Task Force Mobilization

14.090 - Demonstration Management

ICS Debrief Form

14.100 - Special Event Planning

Title 15 - Primary Investigation

15.010 - Arson Investigations

15.015 – Bomb Threats and Explosive Devices

15.020 - Charge by Officer

15.055 - Death Investigations

15.080 - Follow-up Unit Notification and Follow-up Investigation

15.090 - Graffiti Incidents

15.100 - Kidnapping

15.120 - Malicious Harassment

15.130 - Missing Persons

15.140 - Narcotics Activity Report

15.150 - Narcotics

15.180 - Primary Investigations

15.185 - Vulnerable Adults-Elder Abuse and Neglect

15.190 - Theft and Recovery of Vehicle, License Plates, or License Tabs

15.200 - Retail Theft Program

15.210 - Investigating Property Held by a Pawnshop or Used-Goods Store

15.215 - Domestic Violence Firearms Seizures

15.220 - Child Welfare

15.230 - Animal Control

15.240 - Boating Accidents

15.250 - Interpreters/Translators

15.260 - Collision Investigations

15.270 - Trespass Warning Program

15.275 - Enforcing Trespass in Parks

15.280 - DUI Investigations

15.290 - Stay Out of Areas of Prostitution (SOAP)

15.300 - Stay Out of Drug Areas (SODA)-Define Boundaries

15.310 - Foreign Nationals Seeking Asylum

15.320 - Police Action on Military Reservations

15.330 - Responding to Threats and Assaults on Officers

15.340 - Robbery Response

15.350 - Significant Incident Report

15.360 - Mobile Identification Devices

15.370 - Sexual Assault Investigation

Title 16 - Patrol Operations

16.010 - Adult Entertainment

16.020 - Alley Closure

16.030 - Citizen Rider Program

16.040 - Community Police Teams

16.050 - Death Notifications

16.070 - Responding to Monitored Alarms

16.080 - Fireworks Disposal and Disposition

16.090 - In Car Video System

16.100 - Patrol Training and Publications

16.110 - Crisis Intervention

16.130 - Sick and Injured Persons

16.135 - Excited Delirium

16.140 - Traffic Direction and Control

16.150 - Snow and Ice Plan

16.160 - Ticket Vendors

16.170 - Automatic License Plate Readers

16.180 - Patrol Operations Order

16.190 - Labor Management Disputes

16.230 - Issuing Tickets and Traffic Contact Reports

16.231 - Cancelling and Voiding Tickets

16.240 - Mutual Assistance

16.250 - Interaction with the University of Washington Police Department

7.070- Converting Evidence for Department Use

Effective Date: 2/19/2014

7.070-POL

This policy applies to all employees converting evidence for Department use.

1. The Seattle Police Department May Convert Evidence that Meets Criteria

The item is not needed in a judicial proceeding and;

Where there is no owner known and/or;

The item has been forfeited and;

The item is for Department use as provided by RCW 63.32 and SMC 3.28.010

2. Employees Convert Evidence per 7.070–PRO-1 Converting Property/Evidence for Department Use

3. Employees Will Not Convert Televisions with Tubes and Computers

 

 

7.070-PRO-1-Converting Evidence for Department Use

Requestor

1. Searches Versaterm for the desired property.

2. When a desired item is found emails the Evidence Sergeant requesting verification of availability.

Evidence Sergeant

3. Verifies the requested item is available for conversion and reviews the completed

4. Emails the requestor that the conversion can take place.

Requestor

5. Completes a Property Conversion (form 12.3a) that includes:

• The desired item,

• The intended use for the item, and

• How the item will benefit the Seattle Police Department.

6. Emails their sergeant or non-sworn supervisor with the Property Conversion (form 12.3a) attached.

Sergeant or non-sworn Supervisor

7. Approves or denies the request.

a. If approved, obtains signatures of their chain of command on the Requestor’s Property Conversion (form 12.3a).

8. If approved by the chain of command, notifies the Requestor.

Requestor

9. Conducts and documents the investigation on the Property Conversion Investigation (form 12.3) and:

a. Verifies  the item is needed not for judicial proceeding, and

b. Verifies it is not listed as a missing or stolen item, and

c. Verifies the item does not have a known owner who has a legal right to have the property returned to them or has forfeited that right. (If the item is a firearm, the requestor contacts the Range.)

10. Contacts the follow-up detective, found in Versadex, to determine if the item is needed for judicial proceedings and gather any other relevant information.

11. Attaches, prints and emails copies of the following items to their sergeant or non-sworn supervisor:

  • Property Conversion Investigation (form 12.3)
  • Property Conversion (form 12.3a)
  • General Offense (GO) Report from which the item came into SPD possession
  • 1.17 Evidence & Property Release Authorization for item requested
  • NCIC history
  • DOL record
  • RMS record showing the case has been disposed or not assigned
  • WACIC history (if applicable)
  • A Supplemental report explaining how the investigation was completed and owner contacted
  • Any other paperwork showing the item can be converted

Sergeant or non-sworn Supervisor

12 Reviews the email including the completed packet and determines whether conversion is justified and the investigation has been completed.

13. Emails the completed packet through their chain of command to the Chief Administrative Officer.

Chief Administrative Officer

14. If approved, forwards the packet to the Quartermaster.

Quartermaster

15. Logs the item and attaches the Retained Property Tag to the packet.

16. Notes the Retained Property Tag number on the Property Conversion (form 12.3a)

17. Hand delivers the packet to the Evidence Sergeant.

Evidence Sergeant

18. Ensures the Retained Property Tag is affixed to the item and signs the Property Conversion Investigation (form 12.3).

Exception: If the item is a firearm or item for which a label would be impractical, the receiving unit maintains a control card for the item in lieu of affixing a Retained Property Tag.

19. Notifies the requestor the item is available for pickup.

Requestor

20. Takes possession of the item within 60 days.

Evidence Sergeant

21. Returns completed converted packet to the Quartermaster.

Quartermaster

22. Enters the item’s information into the SPD tracking system.

23. Forwards the packet to the Chief Administrative Officer.

Chief Administrative Officer

24. Enters the converted property number, description, unit, and estimated value in the Summit Fixed Asset System (FAS). The FAS assigns its own unique asset identification number for each item entered.

25. Retains the completed packet for 5 years plus the current year for all converted items except firearms. The paperwork for converted firearms will be permanently retained.

26. Submits an annual report of all converted/retained property to the Mayor’s Office.

27. Sends a copy of the completed packet to the unit captain.

 

 

7.070-TSK-1 Searching Versaterm for a Desired Property Item

An employee who wishes to search Versaterm for an item he or she wishes to convert to Department use:

1. Logs in to Versadex RMS

2. Clicks the Property tab

3. Clicks (Browse) Items

4. Clicks the appropriate tab

5. Fills in information to find the desired item. (Less information will yield more results.)

6. Under Property Storage Control clicks “WH” for Location

7. Under Property Storage Control clicks “No” for Disposed

8. Under Property Storage Control clicks “x” for Method

9. Clicks “ok” to search for the item.