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General Policy Information


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Audit, Policy & Research Unit Manual

Code of Ethics

Mission Statement and Priorities

Recently Updated

Cross Reference

Latest Revision Date: 12/1/2014

Title 1 - Department Administration

1.010 - Authority and Jurisdiction

1.020 - Chain of Command

1.030 - Department Span of Control Chart

1.040 - Budget

1.050 - Grants

1.060 - Consultant Contract Administration

1.070 - Training

1.080 - Inspection and Audits

1.090 - Ticket Chain of Custody

1.100 - Ticket Audits

1.110 - Media Relations

Title 2 - Department Employment

2.020 - Appointments and Probation

2.030 - Retirements and Separations

2.050 - Collective Bargaining and Contract Management

2.060 - Grievances

2.070 - Performance Evaluations

Title 3 - Employee Welfare

3.035 - Reasonable Accommodation (ADA)

3.040 – Airborne Pathogens Control

3.045 - Bloodborne Pathogens Exposure Control

3.050 - Coordinating Officer Fatalities

3.070 - Performance Mentoring Program

3.080 - Travel Training System

3.090 - Employee Recognition Awards Program

3.170 - Honoring Those Killed in the Line of Duty

3.270 - Police Charity Committee

3.290 - Pre-Service/In-Service and Specialized Training

3.330 - Workplace Safety

3.340 - Employee Involvement Committees_JLMC

Title 4 - Human Resources

4.000 - Employee Move Tracking System (EMT)

4.005 - Police Employee Data System (PEDS)

4.010 - Employee Time Off

4.015 - Restricted Time Off for a Pre-Planned Event

4.020 - Reporting and Recording Overtime/Out of Classification Pay

4.030 - Jury Duty

4.040 - Sick Leave

4.050 - On-Duty Illness or Injury

4.060 - Long Term Disability Benefits

4.070 - Limited Duty Assignments

4.080 - Pregnancy

4.090 - Leave of Absence Without Pay

4.100 – Family and Medical Leave

4.110 - Sick Leave Donation

4.120 - Domestic Violence, Sexual Assault, and Stalking Leave

4.130 - Military Leave

4.140 - Military Spouse/Domestic Partner Leave

4.150 - Funeral Leave

Title 5 - Employee Conduct

5.001 - Standards and Duties

5.002 - Responsibilities of Employees Concerning Complaints of Possible Misconduct

5.010 - Civil Actions

5.020 - Gifts and Gratuities

5.030 - Preparing for Criminal Case Interviews

5.040 - EEO Complaints and Investigations

5.060 - Employee Political Activity

5.090 - Operations Bureau General Personnel Matters

5.100 - Operations Bureau Individual Responsibilities

5.120 - Secondary Employment

5.130 - Supervisor/Employee Relationships

5.140 - Bias-Free Policing

Bias-Free Policing Frequently Asked Questions (FAQ)

5.150 - Use of Private Vehicles for City Business

5.160 - Citizen Observation of Officers

5.170 - Alcohol and Substance Use

5.175 - Critical Incident Stress Management Communications

5.190 - Court Appearances and Legal Proceedings

5.200 - Americans With Disabilities Act

Title 6 - Arrests, Search and Seizure

6.010 - Reporting Arrests and Detentions

6.020 - Arrests and Detentions of Foreign Nationals

6.030 - Body Cavity Searches

6.060 - Collection of Information for Law Enforcement Purposes

6.120 - Impounding Vehicles

6.130 - Informant Management

6.135 - Cooperating Witnesses

6.140 - Locating a Cell Phone during an Emergency

6.150 - Advising Persons of Miranda

6.180 - Searches-General

6.181 - Performing Inventory Searches

6.185 - Search Warrants

6.210 - Strip Searches

6.220 - Voluntary Contacts, Terry Stops & Detentions

6.250 - Use of Non-SPD Canines

6.280 - Warrant Arrests

6.290 - Juvenile Investigations and Arrests

Title 7 - Evidence and Property

7.010 - Submitting Evidence

7.020 - Found Property

7.030 - Firearms & Shell Casings

7.040 - Dangerous or Hazardous Evidence

7.050 - Checking Out Evidence for Court

7.060 - Releasing Evidence

7.070 - Converting Evidence for Department Use

7.080 - Money Evidence

7.090 - Photographic Evidence

7.100 - Fingerprint Evidence

7.110 - Recorded Statements

7.120 - Narcotics Evidence

7.130 – Narcotics Training Aid and Investigative Use Drug Property Release

7.140 – Firearm Training Aid and Investigative Use

7.150 - Non-Detainee Property for Safekeeping

Title 8 - Use of Force

8.000 - Use of Force Core Principles

8.050 - Use of Force Definitions

8.100 - Using Force

8.200 - Use of Force Tools

8.210 - OC Chain of Custody

8.300 - Use of Force Reporting and Investigation

Use of Force Public Safety Statement Card

Investigating Supervisor Scene Guide

Investigating Supervisor Precinct Guide

Investigating Supervisor Documentation Guide

Involved Officer Statement Guide

Witness Officer Statement Guide

8.400 - Reviewing Use of Force

Reviewing Lieutenant Guide

Reviewing Captain Guide

8.500 - Firearms Discharge Investigations

Officer Involved Shooting-Public Safety Statement Card

8.600 - Review of Firearms Discharges

Use-of-Force Frequently Asked Questions (FAQ)

Title 9 - Equipment and Uniforms

9.010 - Employee Dress Standards

9.020 - Uniform

9.030 - Equipment

Equipment Reference Catalog

9.040 - Uniform and Equipment Committee

9.050 - Clothing Allowance and Reimbursement for Personal Property

9.060 - Firearms

9.065 - Firearms Training and Qualification

9.100 - Department Firearms Management

Title 10 - Police Facilities & Security

10.010 - Parking at Department Facilities

10.020 - Physical Security of Police Facilities

10.060 - Holding Cell Camera System

Title 11 - Detainee Management

11.010 - Detainee Management in Department Facilities

11.020 - Transportation of Detainees

11.030 - Guarding Detainees at a Hospital

11.040 - Booking Adult Detainees

11.050 - Detainee Property

Title 12 - Department Information Systems

12.010 - Communications

12.030 - Computer Hardware & Devices

12.040 - Computer Software

12.045 - Booking Photo Comparison Software

12.050 - Criminal Records

12.055 - Criminal Justice Research

12.060 - Department Forms Control

12.070 - Department Publications

12.080 - Department Records Access, Inspection & Dissemination

12.090 - Departmental Correspondence

12.091 - Mobile Reporting Entity (MRE) Laptops

12.110 - Use of Department E-mail & Internet Systems

12.111 - Use of Cloud Storage Services

12.120 - Telephone and Facsimile Machine Use

Title 13 - Vehicle Operations

13.010 - Collisions Involving Department Vehicles

13.015 - Collision Review Board

13.030 - Emergency Vehicle Operations

13.031 - Vehicle Eluding/Pursuits

13.040 - Patrol Operations Equipment, Police Vehicles and Facilities

13.050 - Policing by Mountain Bike

13.060 - Specialty Vehicles & Equipment

13.080 - Use of Department Vehicles

Title 14 - Emergency Operations

14.010 - After-Action Reports

14.040 - Hazardous Conditions

14.060 - Serious Incident Plan

14.070 - Serious Injury or Fatality to a Police Officer

14.080 - Task Force Mobilization

14.090 - Demonstration Management

ICS Debrief Form

14.100 - Special Event Planning

Title 15 - Primary Investigation

15.010 - Arson Investigations

15.015 – Bomb Threats and Explosive Devices

15.020 - Charge by Officer

15.055 - Death Investigations

15.080 - Follow-up Unit Notification and Follow-up Investigation

15.090 - Graffiti Incidents

15.100 - Kidnapping

15.120 - Malicious Harassment

15.130 - Missing Persons

15.140 - Narcotics Activity Report

15.150 - Narcotics

15.160 - Marijuana Enforcement

15.180 - Primary Investigations

15.185 - Vulnerable Adults-Elder Abuse and Neglect

15.190 - Theft and Recovery of Vehicle, License Plates, or License Tabs

15.200 - Retail Theft Program

15.210 - Investigating Property Held by a Pawnshop or Used-Goods Store

15.215 - Domestic Violence Firearms Surrender

15.220 - Child Welfare

15.230 - Animal Control

15.240 - Boating Accidents

15.250 - Interpreters/Translators

15.260 - Collision Investigations

15.270 - Trespass Warning Program

15.275 - Enforcing Trespass in Parks

15.280 - DUI Investigations

15.290 - Stay Out of Areas of Prostitution (SOAP)

15.300 - Stay Out of Drug Areas (SODA)-Define Boundaries

15.310 - Foreign Nationals Seeking Asylum

15.320 - Police Action on Military Reservations

15.330 - Responding to Threats and Assaults on Officers

15.340 - Robbery Response

15.350 - Significant Incident Report

15.360 - Mobile Identification Devices

15.370 - Sexual Assault Investigation

Title 16 - Patrol Operations

16.010 - Adult Entertainment

16.020 - Alley Closure

16.030 - Citizen Rider Program

16.040 - Community Police Teams

16.050 - Death Notifications

16.070 - Responding to Monitored Alarms

16.080 - Fireworks Disposal and Disposition

16.090 - In Car Video System

16.091 - Body-Worn Video Pilot Program

16.100 - Patrol Training and Publications

16.110 - Crisis Intervention

16.130 - Sick and Injured Persons

16.135 - Excited Delirium

16.140 - Traffic Direction and Control

16.150 - Snow and Ice Plan

16.160 - Ticket Vendors

16.170 - Automatic License Plate Readers

16.180 - Patrol Operations Order

16.190 - Labor Management Disputes

16.230 - Issuing Tickets and Traffic Contact Reports

16.231 - Cancelling and Voiding Tickets

16.240 - Mutual Assistance

16.250 - Interaction with the University of Washington Police Department

5.100 – Operations Bureau Individual Responsibilities

Effective Date: 7/20/2010

I. Patrol Officers

A. Responsibilities

1. Remain in your area (district/beat) as much as possible, unless:

a. Dispatched by radio.

b. In pursuit.

c. Responding to a major police incident.

d. Given permission by sergeant.

2. Monitor and take appropriate action regarding criminal activity in assigned area.

3. Complete reports accurately.

a. Enter serial number and court code.

b. Submit for approval prior to the end of shift.

4. Update MDT/CAD log to include:

a. Dispatched calls.

b. On-views.

c. Description of incident and actions taken.

d. MIR disposition.

e. Times in and out of service.

f. Other entries required on form.

5. Engage in high visibility directed patrol in areas assigned by sergeants.

6. Maintain close contact with the community.

7. Utilize creative problem solving techniques involving traditional and non-traditional police tactics.

8. Display the necessary interpersonal skills to work with:

a. Varied community groups comprised of diverse ethnic and cultural backgrounds.

b. Various public and private agencies.

9. Demonstrate consistent work habits which reflect a high standard of performance and initiative.

10. Remain professional at all times.

B. Foot and Bicycle Beat Officers

1. Make numerous contacts with the public and merchants in assigned area.

2. Share responsibility for radio calls in assigned area.

3. Record all activities on a SPD log sheet.

C. Plainclothes Officers

1. Assigned by the Sergeant for specific details.

2. Document activity on the Patrol Unit Log.

D. Appearance

1. Officers will wear the proper and complete uniform.

a. Attach and secure all uniform accessories.

b. Maintain and clean the uniform.

(1) Replace the uniform as soon as it becomes worn, torn, or damaged.

2. Officers will ensure they are properly attired and groomed.

E. Lunch and Coffee Breaks

1. No more than two marked cars (excluding sergeants vehicles), with a maximum of four officers and one Sergeant, may be at one location during a break.

F. Community Meetings

1. Officers will attend community meetings when requested, if possible.

a. Ensure sergeant knows the time and location of meeting.

b. Officers assigned to the area the meeting is held in will attend as the department's representatives, if possible.

2. If no one can attend, the requester will be contacted and informed of the circumstances

II. Duty Officer

A. Responsibilities

1. Perform the general office duties required during the watch.

2. Respond to both in-person and telephone inquiries.

a. Telephone courtesy.

(1) Answer the phone by stating:

(a) Seattle Police Department.

(b) Precinct.

(c) Officer's name.

(d). Offer of assistance.

b. Answer the phone as soon as possible.

c. If you need to answer another line ask the caller to hold and explain any delay.

d. Contact a sergeant if assistance is needed.

OPTION: Consider taking a call-back number and return the call at a later time.

3. Take in-person complaints

a. Complete necessary reports.

b. Take other appropriate actions, as required.

c. Employee Complaints.

(1) Refer to a Sergeant.

(2) If a Sergeant is not available:

(a) Take complainant's name and phone number, and

(b) Notify a Sergeant for call-back.

4. Notify the Communications Section of staffing deployment.

a. Call 911 so the primary operator can take the information.

b. Routine Service:

(1) Take report over the phone or from in-person complainant.

(2) Call 911 for an officer to be dispatched if evidence collection is necessary.

5. Each precinct will make daily mail deliveries to the Public Safety Building Data Distribution Center. Data Center is open twenty-four hours a day seven days a week.

a. Copy and distribute reports.

b. Sort and route citations.

c. Delivery times:

(1) 1st Watch before 0530

(2) 2nd Watch before 1430

(3) 3rd Watch before 2230

d. Deliver:

(1) Mail.

(2) Subpoenas.

(3) Reports.

(4) Citations.

6. Inspect the precinct facility hourly after normal business hours.

a. Trespass.

(1) Public areas of the precinct are open at all times.

(2) Trespass warnings or arrests should be made only under the most aggravated of circumstances.

(3) Alternatives to arrest may include:

(a) SUV wagon.

(b) Taxi.

7. Perform other duties assigned by sergeants.

8. Handling of fax messages.

a. Determine correct destinations and time sensitive concerns.

b. Place fax in:

(1) Officer's box; or

(2) Watch board.

c. Phone officers if time sensitive.

d. Make copies if fax concerns more than one officer.

e. Encourage other agencies to use fax messages.

9. Present a professional appearance.

a. Wear the Operations Bureau uniform of the day including a Department approved sidearm.

EXCEPTION: The Watch Lieutenant may waive wearing the gun belt, and light duty limitations may preclude wearing some or all of a standard uniform.

III. Patrol Sergeant

A. Responsibilities

1. Direct supervision of police officers, including:

a. Coordination of response to criminal trends identified by district officers.

b. Identifying and providing squad and individual training.

c. Direct supervision at any incident involving multiple units.

d. Personal screening of prisoners and arrests.

e. Interviewing of injured suspects.

f. Approval of police reports and log sheets.

g. Check holding rooms at the start and throughout the shift.

h. Monthly inspection of issued demonstration management gear to verify that each officer has the proper gear and that it is in good condition. Document the inspection on the daily watch sheet.

B. Field Supervision

1. Ensure officers comply with the following:

a. Log into service as soon as possible.

b. Manage their time appropriately.

(1) Calls for service.

(2) On-views.

(3) Details.

c. Remain in service, in assigned area, until fifteen minutes prior to the end of the shift.

2. Monitor assigned frequencies.

3. Remain in the field for a majority of the shift.

a. Advise radio when leaving or returning to your sector.

4. Document prisoners placed in holding rooms.

a. Note any apparent injuries to, or violent conduct by, prisoners using:

(1) General Offense Report; and

(2) Use of Force Statement; and

(3) Hazard Report (form 5.38) if appropriate.

b. Ensure the above paperwork is completed before the end of the shift.

5. Check the personal appearance of assigned officers and ensure officers’ equipment is in good condition.

6. Reports:

a. Ensure accuracy and completeness.

b. Check for the correct court code on paperwork.

(1) Notify the Executive Assistant of the Operations Bureau by memorandum of any court code changes.

C. Problem Solving

1. Responsible for overall problem solving.

a. Ensure officers are applying problem solving techniques.

2. Encourage officers in their problem solving efforts by using the following methods.

a. Brainstorming sessions.

b. Mediation techniques.

c. Community meetings.

d. Utilizing other resources.

(1) City departments.

(2) Social agencies.

3. Monitor call load activity and coordinate time for officers to use the above methods.

IV. Watch Lieutenants Responsibilities:

A. Duties

1. Responsible for the supervision, administration, and performance of assigned watch.

2. Reports directly to the Precinct Captain.

3. Perform delegated duties assigned from the Operations Bureau Chief, or the Precinct Captain.

B. Responsibilities

1. Remain available by radio or telephone during the shift.

2. Provide direct supervision at any incident that is of a sensitive nature.

3. Screen all arrests involving an assault to an officer.

4. Inspect the watch.

a. Personal appearance

b. Department vehicles

c. Holding rooms

5. Encourage officers in their problem solving efforts.

6. At least one Watch Lieutenant with the permanent rank of Lieutenant will be on duty at all times.

C. Additional Duties

1. 1st Watch Lieutenant (Facility and Vehicle Coordinator)

a. Conduct weekly inspections of the precinct to ensure the precinct is properly maintained.

b. Conduct monthly inspections of all precinct patrol vehicles to ensure proper maintenance.

2. 2nd Watch Lieutenant (Precinct Training Coordinator)

a. Coordinate training for the precinct.

b. Report monthly to precinct Captain on training and recommendations for additional training.

3. 3rd Watch Lieutenant (Community Liaison Coordinator)

a. Serve as Community Liaison as directed by the Precinct Captain.

V. Operations Lieutenant

A. Responsibilities

1. Overall operation of the Anti-Crime Team and the Community Police Team include:

a. Planning

b. Coordinating

c. Budgeting

2. Flexibility to commit the entire unit, or any part of it, immediately to address a community need.

3. Report directly to the Precinct Captain.

4. Maintain effective staffing deployment.

5. Attend community meetings, respond to questions, and obtain input and feedback on neighborhood problems.

6. Conduct unit meetings to discuss and seek input from unit personnel to identify the problem area, the problem, personnel assignments, their duties, and expected results.

7. Plan activities with other units and agencies working with the team in order to avoid duplication of effort.

8. Maintain routine contact with the Precinct Watch Lieutenants to ensure effective communication and coordination between the team and other patrol officers.

VI. Precinct Captain

A. Responsibilities

1. Overall management and performance of assigned precinct.

2. Oversight of all problem solving efforts of assigned precinct.

3. Reports directly to the Operations Bureau Chief.

VII. Bureau Chief

A. Responsibilities

1. Responsible for the overall management and performance of the Operations Bureau.

2. Reports directly to the Deputy Chief of Operations.

VIII. Equipment and Facilities Coordinators (Stationmaster)

A. Responsibilities

1. Responsible for the general maintenance and supply of

a. Precinct facility

b. Assigned vehicles

c. Assigned equipment.

B. Vehicles

1. Inspect vehicles

a. Prepare slips for maintenance and damage repair

2. Schedule vehicles for preventive maintenance.

a. Transport vehicles to Haller Lake and/or Charles Street shops.

b. Check with the shops about availability of units for return to service.

3. Maintain records of assigned vehicles, including damage files.

4. Make assignments of patrol vehicles to districts.

a. Monitor mileage

5. Request maintenance materials and related equipment through

a. FFD.

b. Charles Street Garage or Haller Lake Shop.

6. Test drive vehicles for maintenance monitoring purposes.

7. Monitor fuel delivery and use.

C. Equipment

1. Maintain and track precinct specific equipment.

2. Order supplies and equipment

3. Maintain all records of equipment assigned to the precinct.

a. Confirm with an annual inventory

4. Provide proper storage for police documents.

a. Issue citation books

5. Maintain key boards and all precinct keys.

6. Issue lockers

7. Conduct monthly inspections of the precinct’s chemical agents supply. Verify that the munitions are current and accounted for. Document these inspections on a memorandum to the Precinct Captain.