General Policy Information
Latest Revision Date: 5/15/2013
Title 1 - Department Structure and Function
Title 2 - Department Employment
Title 3 - Employee Welfare
Title 4 - Timekeeping
Title 5 - Employee Conduct
Title 6 - Arrests, Search and Seizure
Title 7 - Evidence and Property
Title 8 - Use of Force
Title 9 - Equipment and Uniforms
Title 10 - Police Facilities & Security
Title 11 - Detainee Management
Title 12 - Department Information Systems
Title 13 - Vehicle Operations
Title 14 - Emergency Operations
Title 15 - Primary Investigation
15.210 - Investigating Property Held by a Pawnshop or Used-Goods Store
Title 16 - Patrol Operations
Effective Date: 3/2/2011
The Seattle Police Department recognizes the importance of allowing its employees time off to meet their obligations as members of a military reserve unit and to support their family members. Supervisors are reminded that Federal law requires an employer to grant time off to a reserve member ordered to active duty.
I. Military Leave for Public Employees
A. Washington State law (RCW 38.40.060) provides that every employee of the State or of any County or City, who is a member of the Washington National Guard or of any organized reserve or armed forces of the United States shall be entitled to and shall be granted paid military leave of absence from such employment for a period not exceeding twenty-one working days during each fiscal year (October 1 to September 30).
1. Such leave shall be granted in order that the person may report for active duty or take part in active training duty.
2. Such military leave of absence shall be in addition to any vacation or sick leave to which the officer or employee might otherwise be entitled, and shall not involve any loss of efficiency rating, privileges, or pay.
3. During the period of military leave, the officer or employee shall receive their normal pay.
B. Department Requirements
1. For timekeeping purposes, use of military leave (with orders submitted to the Human Resources Section) shall be recorded on unit time sheets as “ML”.
2. Any military leave exceeding twenty-one work days per year shall require Departmental approval before the employee requests any publication of military orders.
3. Military leaves of absence and the opportunity to obtain retirement service credits for periods of active military service (by making normal contributions to the Retirement System) are authorized to be granted to employees of the City of Seattle under Ordinance 69816 as amended.
C. Requests for Military Leave
1. A Request for Authorized Absence (form 2.23) documenting military leave days and other days used during the period of absence shall be submitted through the chain of command. A copy of military orders or written verification of assigned drill days shall be attached.
2. Requests must be approved through the chain of command to the Bureau Chief, and the Human Resources Director of .
3. For unpaid military leave exceeding the twenty-one days of paid leave, a Leave of Absence Request (City of Seattle form) must also be submitted.
II. Military Leave Status Notifications
A. It is the responsibility of the Human Resources Section, the employee’s supervisor or their designee to submit a change of status for the employee via PEDS when the employee’s military leave status goes beyond two weeks. The employee will then be placed into the “X” (unavailable personnel), org for their respective unit.
B. Only the Human Resources Section will authorize the return of an employee from military leave to full duty. The Human Resources Section shall submit the change of status for the employee via PEDS and indicate the employee’s unit of assignment upon return.
III. Family Military Leave Act
A. In accordance with RCW 49.77.030, commonly referred to as the state’s Family Military Leave act during a military conflict, an employer must allow any employee who works an average of 20 or more hours weekly to take up to 15 days of unpaid leave if they are married to, or are in a registered domestic partnership with, a military member of the U.S. armed forces, National Guard, or Reserves, under the flowing circumstances:
1. While their military spouse/domestic partner is on leave from a deployment; or
2. Before and up to deployment once the spouse/domestic partner receives official notification of an impending call or order to active duty.
B. Requests for Family Military Leave:
1. Family Military Leave Act requests must be approved through the chain of command to the Bureau Chief, and the Human Resources Director.
2. A Request for Authorized Absence (form 2.23) documenting leave days and other days used during the period of absence, a copy of the military orders or written verification of assigned drill days shall be attached.