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General Policy Information

Preface

About and Contact

Audit, Policy & Research Unit Manual

Code of Ethics

Mission Statement and Priorities

Recently Updated

Cross Reference

Latest Revision Date: 12/1/2014

Title 1 - Department Administration

1.010 - Authority and Jurisdiction

1.020 - Chain of Command

1.030 - Department Span of Control Chart

1.040 - Budget

1.050 - Grants

1.060 - Consultant Contract Administration

1.070 - Training

1.080 - Inspection and Audits

1.090 - Ticket Chain of Custody

1.100 - Ticket Audits

1.110 - Media Relations

Title 2 - Department Employment

2.020 - Appointments and Probation

2.030 - Retirements and Separations

2.050 - Collective Bargaining and Contract Management

2.060 - Grievances

2.070 - Performance Evaluations

Title 3 - Employee Welfare

3.035 - Reasonable Accommodation (ADA)

3.040 – Airborne Pathogens Control

3.045 - Bloodborne Pathogens Exposure Control

3.050 - Coordinating Officer Fatalities

3.070 - Performance Mentoring Program

3.080 - Travel Training System

3.090 - Employee Recognition Awards Program

3.170 - Honoring Those Killed in the Line of Duty

3.270 - Police Charity Committee

3.290 - Pre-Service/In-Service and Specialized Training

3.330 - Workplace Safety

3.340 - Employee Involvement Committees_JLMC

Title 4 - Human Resources

4.000 - Employee Move Tracking System (EMT)

4.005 - Police Employee Data System (PEDS)

4.010 - Employee Time Off

4.015 - Restricted Time Off for a Pre-Planned Event

4.020 - Reporting and Recording Overtime/Out of Classification Pay

4.030 - Jury Duty

4.040 - Sick Leave

4.050 - On-Duty Illness or Injury

4.060 - Long Term Disability Benefits

4.070 - Limited Duty Assignments

4.080 - Pregnancy

4.090 - Leave of Absence Without Pay

4.100 – Family and Medical Leave

4.110 - Sick Leave Donation

4.120 - Domestic Violence, Sexual Assault, and Stalking Leave

4.130 - Military Leave

4.140 - Military Spouse/Domestic Partner Leave

4.150 - Funeral Leave

Title 5 - Employee Conduct

5.001 - Standards and Duties

5.002 - Responsibilities of Employees Concerning Complaints of Possible Misconduct

5.010 - Civil Actions

5.020 - Gifts and Gratuities

5.030 - Criminal Case Testimony

5.040 - EEO Complaints and Investigations

5.060 - Employee Political Activity

5.090 - Operations Bureau General Personnel Matters

5.100 - Operations Bureau Individual Responsibilities

5.120 - Secondary Employment

5.130 - Supervisor/Employee Relationships

5.140 - Bias-Free Policing

Bias-Free Policing Frequently Asked Questions (FAQ)

5.150 - Use of Private Vehicles for City Business

5.160 - Citizen Observation of Officers

5.170 - Alcohol and Substance Use

5.175 - Critical Incident Stress Management Communications

5.190 - Court Appearances and Legal Proceedings

5.200 - Americans With Disabilities Act

Title 6 - Arrests, Search and Seizure

6.010 - Reporting Arrests and Detentions

6.020 - Arrests and Detentions of Foreign Nationals

6.030 - Body Cavity Searches

6.060 - Collection of Information for Law Enforcement Purposes

6.120 - Impounding Vehicles

6.130 - Informant Management

6.135 - Cooperating Witnesses

6.140 - Locating a Cell Phone during an Emergency

6.150 - Advising Persons of Right to Counsel and Miranda

6.180 - Searches-General

6.181 - Performing Inventory Searches

6.185 - Search Warrants

6.210 - Strip Searches

6.220 - Voluntary Contacts, Terry Stops & Detentions

6.250 - Use of Non-SPD Canines

6.280 - Warrant Arrests

6.290 - Juvenile Investigations and Arrests

Title 7 - Evidence and Property

7.010 - Submitting Evidence

7.020 - Found Property

7.030 - Firearms & Shell Casings

7.040 - Dangerous or Hazardous Evidence

7.050 - Checking Out Evidence for Court

7.060 - Releasing Evidence

7.070 - Converting Evidence for Department Use

7.080 - Money Evidence

7.090 - Photographic Evidence

7.100 - Fingerprint Evidence

7.110 - Recorded Statements

7.120 - Narcotics Evidence

7.130 – Narcotics Training Aid and Investigative Use Drug Property Release

7.140 – Firearm Training Aid and Investigative Use

7.150 - Non-Detainee Property for Safekeeping

Title 8 - Use of Force

8.000 - Use of Force Core Principles

8.050 - Use of Force Definitions

8.100 - Using Force

8.200 - Use of Force Tools

8.210 - OC Chain of Custody

8.300 - Use of Force Reporting and Investigation

Use of Force Public Safety Statement Card

Investigating Supervisor Scene Guide

Investigating Supervisor Precinct Guide

Investigating Supervisor Documentation Guide

Involved Officer Statement Guide

Witness Officer Statement Guide

8.400 - Reviewing Use of Force

Reviewing Lieutenant Guide

Reviewing Captain Guide

8.500 - Firearms Discharge Investigations

Officer Involved Shooting-Public Safety Statement Card

8.600 - Review of Firearms Discharges

Use-of-Force Frequently Asked Questions (FAQ)

Title 9 - Equipment and Uniforms

9.010 - Employee Dress Standards

9.020 - Uniform

Uniform Reference Catalog

9.030 - Equipment

Equipment Reference Catalog

9.040 - Uniform and Equipment Committee

9.050 - Clothing Allowance and Reimbursement for Personal Property

9.060 - Firearms

9.065 - Firearms Training and Qualification

9.100 - Department Firearms Management

Title 10 - Police Facilities & Security

10.010 - Parking at Department Facilities

10.020 - Physical Security of Police Facilities

10.060 - Holding Cell Camera System

Title 11 - Detainee Management

11.010 - Detainee Management in Department Facilities

11.020 - Transportation of Detainees

11.030 - Guarding Detainees at a Hospital

11.040 - Booking Adult Detainees

11.050 - Detainee Property

Title 12 - Department Information Systems

12.010 - Communications

12.030 - Computer Hardware & Devices

12.040 - Computer Software

12.045 - Booking Photo Comparison Software

12.050 - Criminal Records

12.055 - Criminal Justice Research

12.060 - Department Forms Control

12.070 - Department Publications

12.080 - Department Records Access, Inspection & Dissemination

12.090 - Departmental Correspondence

12.091 - Mobile Reporting Entity (MRE) Laptops

12.110 - Use of Department E-mail & Internet Systems

12.111 - Use of Cloud Storage Services

12.120 - Telephone and Facsimile Machine Use

Title 13 - Vehicle Operations

13.010 - Collisions Involving Department Vehicles

13.015 - Collision Review Board

13.030 - Emergency Vehicle Operations

13.031 - Vehicle Eluding/Pursuits

13.040 - Patrol Operations Equipment, Police Vehicles and Facilities

13.050 - Policing by Mountain Bike

13.060 - Specialty Vehicles & Equipment

13.080 - Use of Department Vehicles

Title 14 - Emergency Operations

14.010 - After-Action Reports

14.040 - Hazardous Conditions

14.060 - Serious Incident Plan

14.070 - Serious Injury or Fatality to a Police Officer

14.080 - Task Force Mobilization

14.090 - Demonstration Management

ICS Debrief Form

14.100 - Special Event Planning

Title 15 - Primary Investigation

15.010 - Arson Investigations

15.015 – Bomb Threats and Explosive Devices

15.020 - Charge by Officer

15.055 - Death Investigations

15.080 - Follow-up Unit Notification and Follow-up Investigation

15.090 - Graffiti Incidents

15.100 - Kidnapping

15.120 - Malicious Harassment

15.130 - Missing Persons

15.140 - Narcotics Activity Report

15.150 - Narcotics

15.160 - Marijuana Enforcement

15.180 - Primary Investigations

15.185 - Vulnerable Adults-Elder Abuse and Neglect

15.190 - Theft and Recovery of Vehicle, License Plates, or License Tabs

15.200 - Retail Theft Program

15.210 - Investigating Property Held by a Pawnshop or Used-Goods Store

15.215 - Domestic Violence Firearms Surrender

15.220 - Child Welfare

15.230 - Animal Control

15.240 - Boating Accidents

15.250 - Interpreters/Translators

15.260 - Collision Investigations

15.270 - Trespass Warning Program

15.275 - Enforcing Trespass in Parks

15.280 - DUI Investigations

15.290 - Stay Out of Areas of Prostitution (SOAP)

15.300 - Stay Out of Drug Areas (SODA)-Define Boundaries

15.310 - Foreign Nationals Seeking Asylum

15.320 - Police Action on Military Reservations

15.330 - Responding to Threats and Assaults on Officers

15.340 - Robbery Response

15.350 - Significant Incident Report

15.360 - Mobile Identification Devices

15.370 - Sexual Assault Investigation

Title 16 - Patrol Operations

16.010 - Adult Entertainment

16.020 - Alley Closure

16.030 - Citizen Rider Program

16.040 - Community Police Teams

16.050 - Death Notifications

16.070 - Responding to Monitored Alarms

16.080 - Fireworks Disposal and Disposition

16.090 - In Car Video System

16.100 - Patrol Training and Publications

16.110 - Crisis Intervention

16.130 - Sick and Injured Persons

16.135 - Excited Delirium

16.140 - Traffic Direction and Control

16.150 - Snow and Ice Plan

16.160 - Ticket Vendors

16.170 - Automatic License Plate Readers

16.180 - Patrol Operations Order

16.190 - Labor Management Disputes

16.230 - Issuing Tickets and Traffic Contact Reports

16.231 - Cancelling and Voiding Tickets

16.240 - Mutual Assistance

16.250 - Interaction with the University of Washington Police Department

4.040-Sick Leave

Effective Date: 4/14/2013

4.040-POL

This policy applies to all employees using or recording sick leave.

1. Department Employees Keep Medical Information Confidential

Employee medical information is treated as confidential under City personnel rules, policies and applicable law.

Completed employee Medical Absence Reports (form 2.11) are confidential personnel records.

2. Employee Use of Sick Leave is Regulated by City Personnel Rules and Collective Bargaining Agreements

Employee sick leave includes paid and unpaid time taken for qualified reasons as defined by City Personnel Rules:

Personnel Rule 7.1, Family and Medical Leave

Personnel Rule 7.2, Pregnancy Disability Leave

Personnel Rule 7.3, Leave of Absence

Personnel Rule 7.4, Sabbatical Leave

Personnel Rule 7.7, Sick Leave and Sick Leave Transfer

 3. Employees May Use Sick Leave for an Eligible Family Member

Eligible family member is defined by SMC 4.24.005.

Employees may establish the relationship of spouse or domestic partner by an Affidavit of Marriage/Domestic Partnership as required by SMC 4.30.020.

Employees will file a Statement of Termination of Marriage/Domestic Partnership with the Human Resources Section within 31 days of a divorce or termination.

Employees may file a subsequent Affidavit of Marriage/Domestic Partnership for domestic partnerships after 90 days has elapsed from the termination of the prior partnership.

4. The City of Seattle Follows the Sick and Safe Leave Law

Employees may access additional information from the City's Sick and Safe Website.

FAQs Sick and Safe.

5. Employees Will Not Use Sick Leave Under Specific Conditions

Employees will not use sick leave when they are:

  • Suspended
  • On leave without pay
  • Laid off
  • On any other non-pay status
  • Injured or disabled while working for an employer other than the City of Seattle
  • On a regular furlough day, holiday or time outside their regular work schedule.

Exception: Employees may use sick leave if they become ill or injured while on a scheduled trip and provide the Payroll Unit with documentation from a doctor.

6. Employees Will Not Work Secondary Employment While Using Sick Leave

Exception: The Chief of Police may grant exceptions on a case-by-case basis.

7. Employees Contact a Sergeant/Supervisor When Taking Sick Leave

Employees will contact a sergeant/supervisor before the start of their regularly assigned shift on the first day of using sick leave.

8. Employee Sick Leave is Recorded on the Electronic Time Sheet and the Medical Absence Report (form 2.11)

Sergeants/supervisors will record their employees’ sick leave on the electronic time sheet and complete a Medical Absence Report (form 2.11).

Employees returning to work after using sick leave will verify the information on the Medical Absence Report (form 2.11) and sign it. 

Sergeants/supervisors will sign the completed, FINAL Medical Absence Report (form 2.11) and submit it to Payroll. 

9. Employees Will Use Earned Sick Leave for a Medical Absence

Sergeants/supervisors/employees will not substitute discretionary leave for requested sick leave if an employee has an insufficient sick leave balance.

  • Employees may be subject to disciplinary action for being absent from work without sufficient leave.

If the employee does not have sufficient sick time to cover their absence, sergeants/supervisors/employees will mark the timesheet “WS” for time not covered by the employee’s sick leave balance.

10. Employees on Sick Leave for Over Two Weeks Are Placed on a 5-2 Schedule

Sergeants/supervisors will notify the Employment Services Lieutenant and their chain of command if an employee is expected out on sick leave for over two weeks.  The sergeant/supervisor will place the employee on a 5-2 schedule. 

See: 4.040-PRO-1 Employee Going on Extended Sick Leave & 4.040-PRO-2 Employee Returning from Extended Sick Leave

11. Employees Require Permission to Leave Their Place of Recovery

Employees on sick leave wishing to leave their place of recovery will contact the Employment Services Lieutenant for approval.

The employee will provide the Employment Services Lieutenant with certification from their health care provider stating the employee cannot work but their recovery from the illness/injury is not impeded by the employee leaving their place of recovery. 

Exceptions: Medical appointments, sudden unexpected personal emergencies, attendance at religious services, and voting do not require prior approval.

12. Employees Complete a Washington State Insurer Activity Prescription Form (APF) When Required

Sworn LEOFF II employees and non-sworn employees will send the Employment Services Lieutenant a completed APF signed by their sergeant/supervisor and their health care professional when returning to work after taking over four consecutive days of sick leave, including Family and Medical Leave.

Sworn LEOFF I employees will send the Employment Services Lieutenant a completed APF signed by their sergeant/supervisor and their health care provider if they take over five consecutive days of sick leave.

The APF will certify the employee could not work due to illness and/or injury during the requested sick leave and that the employee is cleared to resume duty without restrictions on the date they return to work. 

13. LEOFF II Sworn Employees and Non-Sworn Employees May Use Disability Benefits

See 4.060-Long Term Disability Benefits

14. A Bureau Chief May Refer an Employee for Psychological Fitness for Duty Evaluation

A Bureau Chief may contact the Human Resources Director to request an employee psychological fitness for duty evaluation.  The Bureau Chief will provide documentation of the behavior affecting an employee’s ability to perform their duty.

15. Sworn Employees Surrender Their Department Issued Firearm While Using Sick Leave for Mental-Health Illness

Sworn employees will surrender their Department-issued firearms to their immediate supervisor when using sick leave for a mental health illness.

The Employment Services Lieutenant will take possession of the firearm(s) from the immediate supervisor.

Sworn employees will not take police action while using sick leave for mental health illness.

16. The Employment Services Lieutenant Investigates Sick Leave Abuse

The Employment Services Lieutenant will report sick leave abuse cases to the Human Resources Director.  The Human Resources Director will notify the employee's Bureau Chief.

17. The Human Resources Director May Place an Employee on the Mandatory Reporting Program for Sick Leave Abuse

Employees using sick leave while on the mandatory reporting program will provide an Insurer Activity Prescription Form (APF) signed by a health care provider before returning to work.

 

 

4.040-PRO-1 Employee Going on Extended Sick Leave

Employee

1. Notifies Sergeant/Supervisor of sick leave exceeding two weeks.

Sergeant/Supervisor

2. Emails the Employment Services Lieutenant and their chain of command of employee sick leave exceeding two weeks.

Employment Services Lieutenant

3. Updates PEDS.

4. Creates EMT entry.

Sustainment

5. Updates Versonnel.

6. Closes EMT and PEDS Request.

 

 

4.040-PRO-2 Employee Returning from Extended Sick Leave

Employee

1. Obtains a Washington State Insurer Activity Prescription Form (APF) signed by a health care professional releasing them to duty without restrictions including the date released to full duty.

  • The APF must be signed by the employee and the sergeant/supervisor before the employee returns to their regular assignment.

2. Submits the signed APF to their regular sergeant/supervisor.

Sergeant/Supervisor

3. Emails or Faxes an image of the signed APF to the Employment Services Lieutenant.

4. Sends through interoffice mail the original signed hard copy APF to the Employment Services Lieutenant.

Employment Services Lieutenant

5. Updates PEDS.

6. Creates a transfer request in EMT.

Sustainment

7. Closes PEDS request.

8. Updates Versonnel.

9. Closes EMT request.