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General Policy Information

Preface

About and Contact

Audit, Policy & Research Unit Manual

Code of Ethics

Mission Statement and Priorities

Recently Updated

Cross Reference

Latest Revision Date: 5/21/2014

Title 1 - Department Administration

1.010 - Authority and Jurisdiction

1.020 - Chain of Command

1.030 - Department Span of Control Chart

1.040 - Budget

1.050 - Grants

1.060 - Consultant Contract Administration

1.070 - Training

1.080 - Inspection and Audits

1.090 - Ticket Chain of Custody

1.100 - Ticket Audits

1.110 - Media Relations

Title 2 - Department Employment

2.020 - Appointments and Probation

2.030 - Retirements and Separations

2.050 - Collective Bargaining and Contract Management

2.060 - Grievances

2.070 - Performance Evaluations

Title 3 - Employee Welfare

3.035 - Reasonable Accommodation (ADA)

3.040 – Airborne Pathogens Control

3.045 - Bloodborne Pathogens Exposure Control

3.050 - Coordinating Officer Fatalities

3.070 - Performance Mentoring Program

3.080 - Travel Training System

3.090 - Employee Recognition Awards Program

3.170 - Honoring Those Killed in the Line of Duty

3.270 - Police Charity Committee

3.290 - Pre-Service/In-Service and Specialized Training

3.330 - Workplace Safety

3.340 - Employee Involvement Committees_JLMC

Title 4 - Human Resources

4.000 - Employee Move Tracking System (EMT)

4.005 - Police Employee Data System (PEDS)

4.010 - Employee Time Off

4.015 - Restricted Time Off for a Pre-Planned Event

4.020 - Reporting and Recording Overtime/Out of Classification Pay

4.030 - Jury Duty

4.040 - Sick Leave

4.050 - On-Duty Illness or Injury

4.060 - Long Term Disability Benefits

4.070 - Limited Duty Assignments

4.080 - Pregnancy

4.090 - Leave of Absence Without Pay

4.100 – Family and Medical Leave

4.110 - Sick Leave Donation

4.120 - Domestic Violence, Sexual Assault, and Stalking Leave

4.130 - Military Leave

4.140 - Military Spouse/Domestic Partner Leave

4.150 - Funeral Leave

Title 5 - Employee Conduct

5.001 - Standards and Duties

5.002 - Responsibilities of Employees Concerning Complaints of Possible Misconduct

5.010 - Civil Actions

5.020 - Gifts and Gratuities

5.030 - Criminal Case Testimony

5.040 - EEO Complaints and Investigations

5.060 - Employee Political Activity

5.090 - Operations Bureau General Personnel Matters

5.100 - Operations Bureau Individual Responsibilities

5.120 - Secondary Employment

5.130 - Supervisor/Employee Relationships

5.140 - Bias-Free Policing

Bias-Free Policing Frequently Asked Questions (FAQ)

5.150 - Use of Private Vehicles for City Business

5.160 - Citizen Observation of Officers

5.170 - Alcohol and Substance Use

5.175 - Critical Incident Stress Management Communications

5.190 - Court Appearances and Legal Proceedings

5.200 - Americans With Disabilities Act

Title 6 - Arrests, Search and Seizure

6.010 - Reporting Arrests and Detentions

6.020 - Arrests and Detentions of Foreign Nationals

6.030 - Body Cavity Searches

6.060 - Collection of Information for Law Enforcement Purposes

6.120 - Impounding Vehicles

6.130 - Informant Management

6.135 - Cooperating Witnesses

6.140 - Locating a Cell Phone during an Emergency

6.150 - Advising Persons of Right to Counsel and Miranda

6.180 - Searches-General

6.181 - Performing Inventory Searches

6.185 - Search Warrants

6.210 - Strip Searches

6.220 - Voluntary Contacts and Terry Stops

6.250 - Use of Non-SPD Canines

6.280 - Warrant Arrests

6.290 - Juvenile Investigations and Arrests

Title 7 - Evidence and Property

7.010 - Submitting Evidence

7.020 - Found Property

7.030 - Firearms & Shell Casings

7.040 - Dangerous or Hazardous Evidence

7.050 - Checking Out Evidence for Court

7.060 - Releasing Evidence

7.070 - Converting Evidence for Department Use

7.080 - Money Evidence

7.090 - Photographic Evidence

7.100 - Fingerprint Evidence

7.110 - Recorded Statements

7.120 - Narcotics Evidence

7.130 – Narcotics Training Aid and Investigative Use Drug Property Release

7.140 – Firearm Training Aid and Investigative Use

7.150 - Detainee Property for Safekeeping

Title 8 - Use of Force

8.000 - Use of Force Core Principles

8.050 - Use of Force Definitions

8.100 - Using Force

8.200 - Use of Force Tools

8.300 - Use of Force Reporting and Investigation

Use of Force Public Safety Statement Card

Investigating Supervisor Scene Guide

Investigating Supervisor Precinct Guide

Investigating Supervisor Documentation Guide

Involved Officer Statement Guide

Witness Officer Statement Guide

8.400 - Reviewing Use of Force

Reviewing Lieutenant Guide

Reviewing Captain Guide

8.500 - Firearms Discharge Investigations

Public Safety Statement Card

8.600 - Review of Firearms Discharges

Use-of-Force Frequently Asked Questions (FAQ)

Title 9 - Equipment and Uniforms

9.010 - Employee Dress Standards

9.020 - Uniform

Uniform Reference Catalog

9.030 - Equipment

Equipment Reference Catalog

9.040 - Uniform and Equipment Committee

9.050 - Clothing Allowance and Reinbursement for Personal Property

9.060 - Firearms

9.065 - Firearms Training and Qualification

9.100 - Department Firearms Management

Title 10 - Police Facilities & Security

10.010 - Parking at Department Facilities

10.020 - Physical Security of Police Facilities

10.060 - Holding Cell Camera System

Title 11 - Detainee Management

11.010 - Detainee Management in Department Facilities

11.020 - Transportation of Detainees

11.030 - Guarding Detainees at a Hospital

11.040 - Booking Adult Detainees

Title 12 - Department Information Systems

12.010 - Communications

12.030 - Computer Hardware & Devices

12.040 - Computer Software

12.045 - Booking Photo Comparison Software

12.050 - Criminal Records

12.055 - Criminal Justice Research

12.060 - Department Forms Control

12.070 - Department Publications

12.080 - Department Records Access, Inspection & Dissemination

12.090 - Departmental Correspondence

12.091 - Mobile Reporting Entity (MRE) Laptops

12.110 - Use of Department E-mail & Internet Systems

12.111 - Use of Cloud Storage Services

12.120 - Telephone and Facsimile Machine Use

Title 13 - Vehicle Operations

13.010 - Collisions Involving Department Vehicles

13.015 - Collision Review Board

13.030 - Emergency Vehicle Operations

13.031 - Vehicle Eluding/Pursuits

13.040 - Patrol Operations Equipment, Police Vehicles and Facilities

13.050 - Policing by Mountain Bike

13.060 - Specialty Vehicles & Equipment

13.080 - Use of Department Vehicles

Title 14 - Emergency Operations

14.010 - After-Action Reports

14.040 - Hazardous Conditions

14.060 - Serious Incident Plan

14.070 - Serious Injury or Fatality to a Police Officer

14.080 - Task Force Mobilization

14.090 - Demonstration Management

ICS Debrief Form

14.100 - Special Event Planning

Title 15 - Primary Investigation

15.010 - Arson Investigations

15.015 – Bomb Threats and Explosive Devices

15.020 - Charge by Officer

15.055 - Death Investigations (Non Traffic)

15.080 - Follow-up Unit Notification and Follow-up Investigation

15.090 - Graffiti Incidents

15.100 - Kidnapping

15.120 - Malicious Harassment

15.130 - Missing Persons

15.140 - Narcotics Activity Report

15.150 - Narcotics

15.180 - Primary Investigations

15.185 - Vulnerable Adults-Elder Abuse and Neglect

15.190 - Theft and Recovery of Vehicle, License Plates, or License Tabs

15.200 - Retail Theft Program

15.210 - Investigating Property Held by a Pawnshop or Used-Goods Store

15.215 - Domestic Violence Firearms Seizures

15.220 - Child Welfare

15.230 - Animal Control

15.240 - Boating Accidents

15.250 - Interpreters/Translators

15.260 - Collision Investigations

15.270 - Trespass Warning Program

15.275 - Enforcing Trespass in Parks

15.280 - DUI Investigations

15.290 - Stay Out of Areas of Prostitution (SOAP)

15.300 - Stay Out of Drug Areas (SODA)-Define Boundaries

15.310 - Foreign Nationals Seeking Asylum

15.320 - Police Action on Military Reservations

15.330 - Responding to Threats and Assaults on Officers

15.340 - Robbery Response

15.350 - Significant Incident Report

15.360 - Mobile Identification Devices

15.370 - Sexual Assault Investigation

Title 16 - Patrol Operations

16.010 - Adult Entertainment

16.020 - Alley Closure

16.030 - Citizen Rider Program

16.040 - Community Police Teams

16.050 - Death Notifications

16.070 - Responding to Monitored Alarms

16.080 - Fireworks Disposal and Disposition

16.090 - In Car Video System

16.091 - Body-Worn Video Pilot Program

16.100 - Patrol Training and Publications

16.110 - Crisis Intervention

16.130 - Sick and Injured Persons

16.135 - Excited Delirium

16.140 - Traffic Direction and Control

16.150 - Snow and Ice Plan

16.160 - Ticket Vendors

16.170 - Automatic License Plate Readers

16.180 - Patrol Operations Order

16.190 - Labor Management Disputes

16.230 - Issuing Tickets and Traffic Contact Reports

16.231 - Cancelling and Voiding Tickets

16.240 - Mutual Assistance

16.250 - Interaction with the University of Washington Police Department

4.010-Employee Time Off

Effective Date: 9/18/2013

4.010-POL

This policy applies to all sworn and non-sworn employees.

1. Employee Time Off is Regulated

Department employees will earn and use time off as prescribed by the Fair Labor Standards Act (FLSA), state law, city ordinance, city personnel rules, collective bargaining agreement and any other lawful agreement.

United States Department of Labor

Collective Bargaining Agreements

City Personnel Site

City Personnel Definitions Page

City Personnel Rules

2. Employees Schedule Time Off With Their Sergeant/Supervisor

Employees will request sergeant/supervisor approval for scheduled and unscheduled time off.

Employees will submit a completed Request for Authorized Absence (form 2.23) to request over four consecutive days off. See 4.010-PRO-1 Requesting an Authorized Absence for Over Four Consecutive Calendar Days

Employees will contact their sergeant/supervisor before their scheduled work shift to request an unscheduled absence from duty. 

If the request for time off is not approved, the employee will report for work as scheduled.

3. Sergeants/Supervisors Will Approve Timesheets by Noon on the Wednesday Following the End of Each Pay Period

4. Authorized Employees Record Time Using the Electronic Timesheet

Authorized employees may access the electronic timesheet through the City Employee Self-Service link.

Employees may also access:

Department’s Timesheet Entry Guide

Electronic Timesheet from a Non-City Computer

5. Employees Will Not Request Time Off That Exceeds Their Current Leave Balance

Exception: Employees may use unearned holiday leave if the scheduled holiday leave will be earned by the end of the year. 

Exception: Employees on a 4-2 or 24 hour work schedule may use unearned furlough leave up to 36 hours if the furlough leave will be earned by the end of the year.

6. Sergeants/Supervisors Will Verify That an Employee's Leave Balances Sufficiently Cover Requested Time Off

7. Employees Use All of Their Furloughs and Holidays by the End of the Year

Employees will use all their furloughs by the end of the last full pay period in December.

Employees will use all their holidays by December 31st.

Employees may email a request for an extension through their chain of command to their Bureau Chief.  The Bureau Chief will notify the employee of their decision and send the request and their decision to the Payroll Unit.

The Payroll Unit will adjust employee negative holiday or furlough balances at the end of the year using paid leave (vacation, holiday, comp time) and/or pay adjustments.

Employees will lose paid holidays or furloughs if not used by the listed deadlines.

8. Sergeants/Supervisors May Request Timekeeping Corrections for Their Subordinates

Sergeants/Supervisors may email the Payroll supervisor to request correction of a submitted timesheet.

  • Employees have 45 days from the day in question to submit a request.

Exception: Employees on extended absence may request a correction until 45 days after their return to work. 

Exception: Beyond 45 days, the employee’s sergeant/supervisor may email a request to their Bureau Chief through their chain of command explaining the need for the exception.

9. Employees Absent Without Leave (AWOL) Are Not Paid for the Time of the Absence

The sergeant/supervisor of an AWOL employee will send a memo outlining the circumstances of the absence to the Human Resources director.  The sergeant/supervisor will send a copy of their memo to their Bureau Chief through their chain of command.

10. Employees May Earn Compensatory Overtime (Comp Time) for Use as Time Off from Work

Employee comp time balance limits are specified by their collective bargaining agreement or City Personnel Rules.

Employees may contact the Payroll supervisor to request pay for accumulated comp time.

11. Sergeants/Supervisors May Give Sworn Subordinates Release Time (RT)

Sergeants/supervisors may approve release time for sworn employees due to an unforeseen medical emergency involving an immediate family member.  See 4.010-PRO-2 Sworn Employee Release Time

12. Employees May Work Furlough Days (Circle Furloughs) With Approval

Employees may work their furloughs with sergeant/supervisor approval if the employee does not exceed FLSA allowances. 

  • Employees will contact their supervisor to verify their FLSA status. 
  • Supervisors may contact the Payroll Unit for further clarification.

Exception:  Employees working a 9-80 schedule will not work scheduled furlough days unless on approved overtime.

Employees will take a normal work day off during the same FLSA period they worked their furlough.

Employees may refer to the Timekeeping help sheet or contact the Payroll Supervisor in Human Resources for additional information.

13. A Captain’s Approval is Required for Employees to Work Special Duty

Employees will complete the Special Duty Day Authorization (form 15.8) to request special duty days. 

Employees may request special duty days when performing Department business outside of their regular duty including: attending a job-related business meeting, working on an extradition, or testifying in an outside jurisdiction.

14. Police Officers and Sergeants Performing Union Business May Take Guild Days With Approval

SPOG members requesting guild days will complete the Guild Day Authorization and Voucher (form 2.23.1).

The Seattle Police Officers’ Guild president will review and approve/disapprove requests for guild days.

 

4.010-PRO-1-Requesting an Authorized Absence for Over Four Consecutive Calendar Days

Employee

1. Submits a completed Request for Authorized Absence (form 2.23) to their sergeant/supervisor.

Sergeant/Supervisor

2. Approves or denies the request based on staffing needs and the employee’s time availability,

If approved:

3. Submits the form through the chain of command to the Section Captain.

Section Captain or Non-Sworn Equivalent

4. Approves or denies the requested time off and sends the form back through the chain of command to the sergeant/supervisor.

Sergeant/Supervisor

5. Gives the employee the approved Request for Authorized Absence (form 2.23) and records the employee’s time.

  

 

4.010-PRO-2 Sworn Employees Release Time

Sworn Employee

1. Informs their sergeant/supervisor of a personal emergency that requires immediate release from work.

Sergeant/Supervisor

2. Assesses the need for release time and approves or denies the employee’s request.

Note: The sergeant/supervisor may inform the employee that their situation qualifies them for release time without the employee making a request.

3. Completes the Release Time Authorization (form 2.27).

4. Forwards the completed form to Payroll and a copy of the form through the chain of command to the Bureau Chief.

Note: Employees are charged sick time if the Release Time Authorization (form 2.27) is not received by Payroll in time for payroll processing, or if the request does not meet the requirements for release time.

Note: A Bureau Commander may authorize additional release time.

5. Forwards a copy of the Release Time Authorization (form 2.27) to the Family Medical Leave Coordinator in Human Resources if the sworn employee requests over three consecutive days.

Family Medical Leave Coordinator

6. Informs the employee of the Family Medical Leave option.