General Policy Information
Latest Revision Date: 5/15/2013
Title 1 - Department Structure and Function
Title 2 - Department Employment
Title 3 - Employee Welfare
Title 4 - Timekeeping
Title 5 - Employee Conduct
Title 6 - Arrests, Search and Seizure
Title 7 - Evidence and Property
Title 8 - Use of Force
Title 9 - Equipment and Uniforms
Title 10 - Police Facilities & Security
Title 11 - Detainee Management
Title 12 - Department Information Systems
Title 13 - Vehicle Operations
Title 14 - Emergency Operations
Title 15 - Primary Investigation
Title 16 - Patrol Operations
Effective Date: 4/16/2008
I. Authorized Absences
A. Approved days off (vacation, holidays, compensatory time)
B. Authorized leaves (military leave, family and medical leave, leave of absence)
II. Absence From Duty Authorization
A. When Department personnel wish to be absent from duty for more than four consecutive days, they shall submit a Request for Authorized Absence (form 2.23) prior to the requested time off, via their supervisor to their Section Captain. This form shall be approved or disapproved as soon as possible. The employee will be sent their copy of the Request for Authorized Absence indicating approval or disapproval of the request.
III. Emergency Conditions - Time Off
A. Emergency Condition: Occurs when the Mayor announces curtailment of certain City operations for the safety and welfare of the City’s employees. This policy governs the administration of compensation for those employees who are not able to report for work when the Mayor declares an emergency condition.
B. All Bureaus shall be open and in operation during established working hours. Employees shall make every effort to report for duty. The following criteria shall apply to employees who are not able to report for work because of an emergency condition.
1. If an employee cannot report for work, it shall be the employee’s responsibility to notify their supervisor by telephone.
2. The time lost shall be covered by either delayed furloughs, vacation, holidays, compensatory overtime, or by time off without pay, as determined by the employee’s supervisor.
3. If approved by the employee’s supervisor, an employee may also make up lost time through an adjusted work schedule as long as the time can be made up without the employee becoming eligible for overtime.
4. Sick leave shall not be used to cover time lost.
5. These provisions do not apply to employees on scheduled time off or on sick leave status during the emergency condition.
IV. Unauthorized Absences
A. Employees shall not be absent from duty except for sickness, injury, disability, approved days off, or authorized leaves. Employees must have sufficient time accumulated for sick leave, vacation, and compensatory overtime taken off with pay. Any time off without pay (Family Medical Leave, leave of absence) requires completion of the appropriate forms and chain of command approval in advance. Absence from duty without leave shall be followed by forfeiture of pay for the time of the absence.
B. Employees, who are not present and who are not officially excused from duty, will be marked “WA” (Leave Without Pay) on electronic timesheets for that day.
C. Following a review of the circumstances by Human Resources, employees who are not present or officially excused from duty and who are without a sufficient time balance to cover the leave will be marked “AWOL” (Absent Without Leave) on the time records for that day.