Audit, Policy & Research

Audit Policy & Research Logo

Unit Manual

Revised April 2015

Table of Contents

100 Administration

100 APR Structure and Function

110 Records Retention

200 Audit

200 Audit Squad Structure and Function

210 Creating an Audit Plan

220 Executing an Audit Plan

300 Policy

300 Policy Structure and Function

310 Creating Policy

320 Managing Online Content

330 eDirectives

340 Forms Control

400 Research

410 Vetting Training Curriculum

APR 100 – APR Structure and Function

Effective Date 12/18/2013

APR 100-POL

1. APR Staff Structure

APR is staffed by:

* Captain

- Administrative Specialist

* Lieutenant

* Audit Sergeant and Detectives

* Policy Sergeant and Detectives

* Front Desk Officers

2. APR Operates Two Squads and Staffs the Front Desk at SPD HQ

APR is made up of the Audit Squad and the Policy Squad, each supervised by a sergeant.

The Audit sergeant supervises APR officers who staff the SPD HQ front desk.

* APR detectives fill in at the front desk when the desk officers are not available.

3. APR Handles HQ Security

APR sergeants will ensure that their detectives are granted keycard access that allows movement throughout SPD HQ.

Exception: There are certain areas, such as the Chief’s office and Intelligence units, that APR detectives do not need access to.

4. APR Detectives Work a “9/80” Schedule

APR detectives generally work 9-hour shifts, with one 8–hour day, for a total of 80 hours each pay period.

APR sergeants will assign a regular furlough day for each detective in their squad.  The regular furlough days are either Monday or Friday.

APR detectives will generally begin their shift between the hours of 0600 and 1000 hrs.  APR Sergeants may allow adjustments.

5. APR Officers Work 10-Hour Shifts to Staff the SPD HQ Front Desk from 0800-1700

The APR officers will staff the front desk, covering each other for breaks and lunches.

These officers will work four, 10-hour days per week for a total of 80 hours per pay period. The work weeks will be Monday-Thursday or Tuesday-Friday.

The Audit sergeant will manage the front desk schedule and assign each front desk officer a weekly furlough day.

APR desk officers have parking privileges for Seapark Garage. See SPD Manual Section 10.010 Parking at Department Facilities.

6. APR Supports the Emergency Operations Center

At the request of a commander, APR shall provide a sergeant and detectives to support the EOC in an emergency.

APR sergeants will coordinate EOC training for detectives.

7. APR Members Compose the Majority of the Uniform & Equipment Advisory Committee

See Manual Section 9.040 Uniform and Equipment Committee

8. APR Administrative Specialist Coordinates Incoming Public Disclosure Requests

The Administrative Specialist will monitor the APR Outlook mailbox (SPD_aprs@seattle.gov) for PDRs sent to the section.  The Administrative Specialist will coordinate with APR sergeants for assistance necessary to assemble the information and respond to the requests.

9. APR Staff Dress Code

Formal Business

This will be the standard dress for formal meetings with people from outside the Department and for lead APR detectives conducting meetings that include personnel outside of APR.

This category of dress generally includes business suits, slacks, dress shirt/blouse, tie (men), and a jacket.

Business Casual

This is the standard for daily office wear and internal Department dealings.

This category of dress generally includes slacks or khakis, and button-down shirt/blouse with a collar.

Casual

Casual dress is typically authorized on Fridays, as meetings are not generally scheduled on those days.

Audit staff may also dress in a more casual manner appropriate for any scheduled audit work being done in the field.

This category of dress generally includes jeans in good condition, 5.11 pants, and polo shirts.

Front Desk Uniform

When relieving the front desk officer for short breaks of a few minutes, APR detectives need not alter their attire.

When working the front desk for longer than a short break but not more than 2 hours, APR detectives must wear their body armor and attire that readily identifies them as a police officer.

Acceptable options include:

- Body armor with “POLICE” lettering,

- Authorized uniform jacket,

- Full SPD Uniform

APR staff will dress in uniform when working the front desk for more than 2 hours or when security protocols are increased.

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APR 110 - Records Retention

Effective Date 04/01/2015

APR 110-POL

1. APR Retains its Records per the State Retention Schedule

See Washington Law Enforcement Records Retention Schedule.

2. APR Maintains a Storage Room for all Records

APR records will be secured in the Supply & File room #421. This room shall remain locked at all times.

The key is stored in a locked key box in the APR office. The APR Administrative Specialist will manage the combination and update APR staff if the combination changes.

3. APR Staff Keep Records of Purged Documents

APR staff will purge documents as they pass through the retention schedule.  APR will record what was purged in the purge record located on the unit J: Drive.

The Purge record will include the date purged, previous storage location, and any other relevant information about the document.

4. APR Inspects the Records System Annually

The Audit sergeant will assign an internal inspection of the records annually.

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APR 200 - Audit Squad Structure and Function

Effective Date 04/07/2015

APR 200-POL

1. Audit Squad Staffing

The APR Audit Squad consists of:

* Sergeant

* Detectives

* Desk Officers

2. The APR Captain Initiates and Approves all Audits

See Seattle Police Manual Section 1.080-Inspections and Audits.

The Audit sergeant will submit a list to the captain each December of audits planned for the upcoming year. The list is subject to change based on needs and priorities throughout the year.

The captain approves all audit plans before the audit is conducted.

The captain may also delegate this approval as desired.

3. Audits Originate From Different Sources

Department audits originate from many different sources including:

* Statutory requirements

* Requirements and responsibilities to Settlement Agreement issues

* Internal SPD policy requirements

* External policy requirements that SPD must adhere to. (e.g., NCIC, ACCESS, Auditor recommendations)

* Requests by unit commanders

4. The Audit Squad Performs Certain Recurring Audits

There are certain audits that are required according to preset schedules.  These include:

* Confidential Informant (CI) Files - Quarterly

* Department Tickets - Monthly

* NCIC/III - Annually

* Narcotics Canine Training Aids - Quarterly

* Precinct/Section Staff Inspections - Monthly

* Department Firearms (Incorporated into Staff Inspection if applicable)

* Juvenile Justice Inspection - Bi-Annually

5. The Audit Squad Meets Weekly

The audit sergeant will meet with the detectives to discuss the status of current projects, assign new projects, and discuss audit results.

6. Audit Detectives Will Send Weekly Activity Updates

Each audit detective will send the sergeant a weekly email on Tuesdays.  This email will contain a list of projects and assignments worked on during the week.

The audit sergeant will compile the information from the emails and send a report to the APR lieutenant.

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APR 210 Creating an Audit Plan

Effective Date 12/18/2013

APR 210-POL

This policy applies to APR staff who are organizing and drafting an audit plan.

1. APR Staff Use the Standard Audit Plan Template

When creating an audit plan, APR staff will use the Audit Plan Template.

2. Each Audit Plan Receives a Category Assignment

Audit plans fall into one of the following categories.  These categories are listed and marked on the Audit Plan Template.

Single

This is a one-time audit.

Recurrent

This type of audit is executed multiple times during the year.  Only one recurrent audit plan is necessary to cover the multiple audits for the year.

Amendment

This type of audit uses the data from a previously completed audit to complete different, usually more specific, objectives.

Follow up

This type of audit is based on recommendations of previously completed audits to monitor implementation of those recommendations.

3. Audit Numbering Follows a Set Format

Audit plan numbers will appear in this format:

2013 - 00A - 123

(Year)-(Type)-(Report#)

Year - Four Digit Year

Type - Two Numbers, One letter

Report Number - Three digit number.

This number is added for audit reports, not for the plan itself.

The report numbering sequence is independent of the audit plan number.  It is assigned to reports generated throughout the year.

For example, a recurring audit that occurs twice per year may have its two reports with numbers that are not sequential such as 2013-02A-003 and 015.  The first report for this audit was the third report generated by APR for the year.  The accompanying report for this audit was the fifteenth report of the year.

4. APR Detectives Will Apply Standards to Audit Plans

APR detectives assigned to the Audit Squad receive training specific to conducting audits.

When completing the Audit Plan Template, detectives will apply methods that are consistent with the Generally Accepted Government Auditing Standards (GAGAS) as prescribed by the Government Accountability Office.

5. APR May Execute Audits After Captain Approval

Once an audit plan is completed, the lead detective will submit the plan to the APR Audit sergeant for approval through the APR chain of command.

The audit plan may be executed only after it is approved by the APR captain.

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APR 220 - Executing an Audit Plan

Effective Date 12/18/2013

APR 220-POL

This policy outlines the work flow for executing an audit plan.

1. The Audit Sergeant Logs Audits

Once the audit plan is created, the audit sergeant will log the audit as soon as possible.

2. APR Will Generally Complete Audits Within 90 Days

Audit detectives will work toward completing audits in 90 days.  The audit sergeant may allow more time to accommodate more complex audits or issues that arise.

3. The Lead Audit Detective Begins the Audit with an Initiation Email

The initiation email goes to the commander of the audited unit.  The detective will request any needed documents, information, and scheduling.

A similar email will go to any other unit that may have information related to the audit.

Exception:  The APR Audit sergeant may waive the initiation email if the audit is Department-wide and not focused on a specific unit.

4. Audit Detectives Draft Status Reports

Detectives will draft audit status reports or prepare briefings for presentation at routine staff meetings and other unscheduled reports as requested by their chain of command.

5. The Audit Sergeant Conducts Roundtable Discussions During the Audit Process

At any stage of the audit plan, the audit sergeant may decide to have a roundtable discussion in order to:

* Address issues identified during the audit,

* Discuss responses received from the audited unit,

* Provide a review of the final draft and findings of the complete audit report, and

* Discuss regular updates from completed audits.

If a roundtable discussion results in significant changes to the report, the sergeant may send the report back to a previous point in the audit plan to implement the changes.

6. Audit Reports Have Different Stages

Preliminary

Early framework of the report.  The audited unit will have the opportunity to respond to findings in the report.

If significant issues arise from the audit, the preliminary report may be forwarded to the APR captain by the lieutenant.  This gives the captain an opportunity to consult or brief the audited unit commander before proceeding.

Final

After the audited unit has had the opportunity to respond to the preliminary report, those responses are included.  After consideration of any changes to the report resulting from the commander’s response, the report status changes to “Final”.

Closed

All work and distribution of the report has been completed.

7. APR Adds Approved Recommendations from Audit Reports to the Tracking Matrix

APR will ask that the audited unit send updates on recommendations as determined by the audit.

APR-220-PRO Executing an Audit Plan

Audit Sergeant

1. Logs the audit, assigning an audit number and a lead auditor.

2. Meets with the lead audit detective to determine the audit team, logistical needs, and the initiation date.

3. Places audit on the calendar.

Audit Detective

4. Sends initiation email(s).

5. Collects responses and information needed for field work and analysis.

6. Conducts field inspections and interviews, if necessary.

7. Prepares rough draft of findings to include any causes and effects that can be identified and supporting evidence.

8. Presents draft findings and results at roundtable.

9. Incorporates roundtable input into the draft.

10. Forwards the draft to the audit sergeant.

Audit Sergeant

11a. Reviews the report and sends the report back with input for more work.

OR

11b. Changes the status of the report from “DRAFT” to “PRELIMINARY” and forwards the report to the APR lieutenant.

APR Lieutenant

12a. Reviews the report and sends the report back to the audit sergeant with input.

OR

12b. Discusses the report with the APR Captain prior to the audited unit’s command review.

OR

12c. Permits the report to be released to the audited unit’s command for review.

APR Captain

13. Discusses the report with the APR lieutenant prior to the audited unit’s command review.

14. Consults with the audited unit’s command, if desired, before distributing the Preliminary Audit Report.

Administrative Specialist

15. Distributes Preliminary Audit Reports and collects responses (14 days).

Audit Sergeant

16. Reviews and Forwards responses to the Preliminary Audit Reports to detective for incorporation into the final report.

Audit Detective

17. Prepares the final report, incorporating the command review responses.

Audit Sergeant

18a. Returns it for additional work or correction.

OR

18b. Forwards it to the APR lieutenant.

APR Lieutenant

19a. Returns it for additional work or correction.

OR

19b. Forwards it to the Compliance Section Captain

APR Captain

20a. Returns it for additional work or correction.

OR

20b. Approves the final report and, if desired, forwards it to the Compliance and Professional Standards Bureau Chief.

Administrative Specialist

21. Distributes the final report to the command staff electronically.

22. Updates the recommendations tracking matrix with recommendations from the final approved report.

23. Archives the reports and work papers, both electronic and hardcopy.

Audit Sergeant

24. Reviews all of the incoming recommendation update reports.

25. Prepares a summary of the monthly updates for the APR lieutenant.

Executing Audit Plan Flowchart

Download PDF

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APR 300 - Policy Squad Structure and Function

Effective Date 12/18/2013

APR 300-POL

1. Policy Squad Staffing

The APR Policy Squad consists of:

* Sergeant

* Detectives

2. Policy Sergeant Makes Standing Assignments

The policy sergeant will assign to each policy detective one or more standing assignments for continual monitoring.

The purpose of these assignments is to remain informed on trends that may affect policy and the police profession in general.

Examples of some of the monitored areas are:

* Force Science Institute

* Law Enforcement Digest (LED)

* News clips from the Police Executive Research Forum (PERF)

* National Association of Civilian Oversight of Law Enforcement (NACOLE)

* Washington Association of Prosecuting Attorneys (WAPA)

* Americans for Effective Law Enforcement (AELE)

3. The Policy Squad Meets Monthly

The policy sergeant will meet with the policy detectives to discuss standing assignments and the status of current projects.

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APR 310 - Creating Department Policy

Effective Date 04/07/2015

APR 310-POL

This policy outlines the work flow for developing Department policy.  Policy projects originate from many different sources including:

* Any SPD employee

* Required changes based on new laws or court decisions

* Changes in technology

1. All Projects Begin with the Policy Development Worksheet

APR detectives or the policy sergeant will complete the Policy Development Worksheet for all new projects that originate from sources outside the Department.

If an SPD employee contacts APR with an idea, APR staff will provide the person with the Policy Development Worksheet with instructions to return the worksheet to the policy sergeant.

The APR Policy sergeant will evaluate all submissions and make a decision on creating a project for assignment to a detective.

2. Policy Sergeant Assigns Task Priority and a Lead Detective

Once the Policy sergeant has decided to create a project, the sergeant will assign a number priority to the task:

* High

* Medium

* Low

The Policy sergeant enters the project into the APR Project Control Log under the next available project number (e.g., 2013-P-123).  The sergeant will then assign a detective via Outlook to lead the project.

3. Policy Development Follows the “Five Principles”

When developing policy, the lead detective will continually refer to the “Five Principles”:

* Best Practices of the Policing Profession

* Best Evidence and Science

* Department and Community Values

* Collaboration Internally and Externally

* Legal and Constitutional Standards

APR-310-PRO Creating Department Policy

APR Sergeant

1. Logs project into the APR Project log, obtains a project number, and assigns a priority.

2. Assigns the project a lead APR detective using MS Outlook Task.

Lead APR Detective

3. Creates and maintains project folder in the J:/ Drive.

4. Maintains the Outlook task.

5. Recruits and meets with workgroup.

6. Drafts directive.

7. Shares directive draft with APR for peer review using Adobe Shared Review.

Other APR Personnel

8. Provide feedback on directive draft via the Shared Review.

Lead APR Detective

9. Emails a copy of the directive to SPOG and SPMA using Outlook templates.

10. Schedules a final review meeting with workgroup and APR chain of command.

11. Edits the directive.

12. Submits final version to APR Sergeant for approval.

APR Sergeant

13. Approves final draft for upload to eDirectives.

Lead APR Detective

14. Uploads final draft to eDirectives.

See APR 330-TSK-1

15. Marks the outlook task as "completed".

16. Sends the final draft to APR Webmaster for inclusion in the SPD Manual.

APR Webmaster

17. Updates the SPD Manual. See APR 320 - Managing Online Content

APR Sergeant

18. Updates the APR Project Log and closes the project.

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APR 320 – Managing Online Content

Effective Date 04/01/2015

APR 320-POL

1. APR Policy Sergeant Designates Webmasters

The Policy sergeant shall assign at least one policy squad detective to act as webmaster. The webmasters update the public Department manual as needed.

2. The Webmaster Maintains Quality Assurance (QA) and Production Sites Hosted by the City

The production site is the official SPD manual that is viewable to all employees and the public.

The Quality Assurance (QA) site is a mirror site that is not viewable by the public. It functions as a staging area for all final changes and additions that are ready to be uploaded to the production site.

The City Web Team provides training and passwords to the Ingeniux Content Management System (CMS) to APR webmasters to manage the QA and production pages.

APR webmasters can make changes directly to the QA site. The City Web Team technically processes publishing requests from the APR webmasters to the production site, but APR is responsible for all content.

3. APR Webmasters Update and Archive the Manual

Once an APR detective finishes a policy project, the detective will forward a clean, final draft in MS Word to the APR Webmasters.

The webmasters will make the changes in the CMS and publish the changes to the QA site. There, the APR detective can review the page to verify the changes are as requested.

On the first of the month, APR webmasters submit new/revised pages to the City Web Team for publishing to the production site. Once changes are completed, the webmasters will create an archive copy of the manual.

APR 320-PRO-1 APR Staff Making Changes to the Online Manual

APR Detective

1. Finalizes content for publishing to the Manual.

2. Sends a final clean copy to APR Webmaster in MS Word.

APR Webmaster

3. Makes changes / additions from the detective's draft to the Manual, using CMS.

4. Publishes the changes to the QA site.

5. On the first day of the month, sends the new / revised sections to the Web Team for publishing to the production site.

6. Saves an archive copy of the production site with the new changes.

APR 320-TSK-1 APR Webmaster Making Changes to the Manual Using CMS

When making changes to or adding a page to the online manual using Ingeniux CMS, the APR webmaster will perform the following:

1. Open 2015 Policy Template and prepare by removing placeholder text.

2. Open the final clean docx file from the APR detective.

3. Select and copy all text beginning with "Effective Date".

4. Paste (Special) unformatted text into the blank policy template.

5. Apply line-by-line formatting from the preset styles.

- You will need to add bold and italics to individual words if applicable. CMS will recognize these and carry over.

- In the rare case of sub-actions in a PRO Action, you will need to perform these indents (6) later in the CMS.

6. Save the document as a docx and also as a Web Page (HTML), filtered.

7. Open the HTML file with Notepad (right click)

8. Scroll down and select all P-Tags beginning with "<p class=EffectiveDate>" and ending at "</div>".

9. Copy the selected P-Tags.

10. Log in to CMS and navigate to the relevant manual section.

11. Locate the HTML button at the Body Copy section and replace/update the existing code with the copied HTML code from step 9.

12. Verify using page view or preview.

- Be sure and look at Publishing Target: QA to see the styles rendered.

13. Add hyperlinks and if necessary, indents to lines not covered by preset styles. (not-common)

14. Advance in workflow when finished.

APR 320-TSK-2 APR Webmaster Converting existing Manual Section to new CMS

When revising a page from the online manual that existed before using Ingeniux CMS, the APR Webmaster will perform the following:

1. Open 2015 Policy Template and prepare by removing placeholder text.

2. Open Firefox or Chrome and navigate to current manual section to convert.

Note: Do not use Internet Explorer

3. Select and copy all text beginning with “Effective Date”

4. Paste (Special) unformatted text into the blank policy template.

5. Apply line-by-line formatting from the preset styles.

- You will need to add bold and italics to individual words if applicable. CMS will recognize these and carry over.

- In the rare case of sub-actions in a PRO Action, you will need to perform these indents (6) later in the CMS.

6. Save the document as a docx and also as a Web Page (HTML), filtered.

7. Open the HTML file with Notepad (right click)

8. Scroll down and select all P-Tags beginning with “<p class=EffectiveDate>” and ending at “</div>”.

9. Copy the selected P-Tags.

10. Log in to CMS and navigate to the relevant manual section.

11. Locate the HTML button at the Body Copy section and replace/update the existing code with the copied HTML code from step 10.

12. Verify using page view or preview.

- Be sure and look at Publishing Target: QA to see the styles rendered.

13. Add hyperlinks and if necessary, indents to lines not covered by preset styles. (not-common)

14. Advance in workflow when finished.

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APR 330 - Creating an eDirective

Effective Date 12/18/2013

APR 330-POL

This policy applies to APR detectives who upload a final directive to the eDirectives system for publishing.

1. APR Publishes New Directives on the Third Wednesday of the Month

APR detectives will use the eDirectives system to publish new directives.

See APR-330-TSK-1 APR Detective Creating an eDirective

2. Detectives Will Use a Uniform Naming Convention for Directives

When saving a final PDF draft of the directive, the APR detective will name the file using the following format:

[Project Number]_Directive_[Directive Name]

Example:

2012-P-099_Directive_Emergency Vehicle Operations

APR 330-TSK-1 APR Detective Creating an eDirective

To create and upload a directive to the eDirective system the APR detective uses the following instruction:

Getting Started

1. Sign in to the eDirective system via Single Sign On or the eDirectives login page.

2. Click on the “Directive Number” column header.

3. Select the yellow/black down arrow to sort the directives in descending order.

4. Scroll down and note the last directive number used in order to determine the next number to assign.

5. Click on the button near the top of the page labeled “Create Directive/Training Digest”.

Building the Directive

6. Enter the Directive Number using consistent numbering format.

7. Select Directive or Training Digest.

8. Enter Short Description. (Most of the time this can be the title of the section.)

9. Copy/Paste Full Text of Directive Cover Sheet, NOT the entire policy.

10. Attach Directive PDF file using the “Browse” button and locating the file on the computer.

11. Enter comments, if any.

12. Select when to publish directive.

13. Select “Yes” to make quiz mandatory for ALL personnel, if applicable.  If left unchecked, the default is Sworn and Communications staff only.

14. Click “Create” at upper right before going further.

Making the Quiz

15. Scroll down and Click the “Create/Edit Quiz” button located in the lower right portion of the page.

16. Click the “Add Question to Quiz” button to create question.

17. Type the question in the “Quiz question” box.

18. Select the question type.

19. Choose what will be the correct answer to the question.

20. Click the “Create” button located upper right.

21. For multiple choice questions, click the “Add Multiple Choice Options” to create the possible answers to the question.

22. Click the “Add Multiple Choice Options” button again on the next screen.

23. Fill in the “Possible Answer” field with the answer choice.

24. Assign the corresponding letter choice under “Option Value”.

25. Repeat steps 22-24 until all choices are listed.

26. Click “Submit” at upper right.

27. Click “Return to Add/Edit Directives” button to return to the list of questions for the quiz.

28. Repeat steps 16-27 until all questions are listed.

30. Click “Return to Directive Screen”.

Attaching Files

31. Click the “Multiple Attachments” button.

32. Click “Create” in the new pop-up window.

33. Enter the attachment description.

34. Attach PDF of work papers and drafts by clicking the “Browse” button and locating the file on the computer.

35. Click “Create” at upper right.

36. Close the pop-up window using the red “x” in the corner.

Adding the Workgroup

37. Select workgroup reviewers using the dropdown lists:

* Left - Sorted by serial number

* Right - Sorted alphabetically by last name

38. Once all reviewers are included, click the “Apply Changes” button at upper right.

The page may return to the list of directives after applying changes.

38a. If the page returns to the list of directives, locate the directive and click the edit pencil on the far left.

39. If all information has been included, click “Submit Directive”.

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APR 340 - Forms Control

Effective Date 12/18/2013

APR 340-POL

1. APR Creates and Manages Official SPD Forms

See Seattle Police Manual Section 12.060-Department Forms Control

2. APR Policy Sergeant Designates a Forms Control Officer

The Forms Control Officer (FCO) will manage development and creation of all Department forms for APR.

If an APR detective is creating or revising a form as part of a project, the detective will inform the FCO.

See APR 340-PRO-1 Creating Department Forms

3. FCO Shall Maintain an Organized Record of All Forms

FCO shall maintain a master index of all forms.  All new forms added to the index receive the next sequential form number available.

The index will indicate whether the form is kept at the Quartermaster or electronically stored in the SPD Templates folder.

FCO will store an example copy of these forms in either paper or digital format in APR.

* The FCO shall retain old forms per APR-110 Records Retention

4. The FCO Posts New and Revised forms to the SPD Templates folder

5. The FCO Coordinates With Quartermaster to Order Hardcopy Forms

The FCO and Quartermaster will approve the proof of hardcopy forms before printing the first order.

Quartermaster will then place future orders of approved forms with the vendor as needed.

APR 340-PRO-1 Creating Department Forms

APR Sergeant

1. Reviews request for a form revision or new form request.

2. If approved, creates a project in Outlook tasks with supporting documentation and direction.

3. Assigns the project to an APR Detective.

APR Detective

4a. Follows policy development workflow if the form is new or the revision affects policy.

OR

4b. If the form revision is minor, updates the revised form in the 810Share\__Current_Department_Forms, folder.  The update will include archiving the old form as a PDF and deleting the old Word version.

5. If the form is new, then creates a new form folder in the 810Share\__Current_Department_Forms, folder.

6. Gives the new form a number.

7. Records the new form and number in the SPD_Form_Index spread sheet.

8. Updates the form vendor’s library if appropriate.

9. Notifies the Department stationmasters of the forms update.

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APR 410 – Vetting Training Curriculum

Effective Date 12/18/2013

APR 410-POL

Manual Section 1.190 - Training applies to training curriculum developed and hosted by all sections of the Department that is intended to support and reinforce Department policies, procedures and tactics.  Per the policy, APR vets such training curriculum. 

1. APR Vets Training Curriculum

APR will compare Department training curriculum to Department policy to verify they do not conflict.

APR-410-PRO-1 Vetting Training Curriculum

APR Sergeant

1. Logs project into APR Project Log under the next available project number.

2. Assigns the project a priority and a Lead APR Detective, using MS Outlook Task.

APR Detective

3. Creates and maintains project folder in the J:/Drive.

4. Maintains the Outlook Task.

5. Follows Manual Section 1.070-PRO-1 Vetting Department-Developed Training Curriculum Through Compliance Section.

6. Marks the Outlook Task as “completed.”

APR Sergeant

7. Updates the APR Project Log

8. Closes project.

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