7.010 - Submitting Evidence

Effective Date: 2/19/2014

7.010-POL

This policy applies to all employees who collect and submit evidence.

1. Employees Secure Collected Evidence

Employees will place evidence into the Evidence Unit or an authorized evidence storage area before they end their shift.

Employees will not keep collected evidence for personal use.

Employees will not disclose information about collected evidence outside of the criminal justice system without approval of the Chief of Police or their designee.

Employees may refer to the Washington State Patrol Forensic Services Guide for proper evidence collection or contact the CSI Unit (phone #4-0972).

2. Employees Document Evidence Collection

Employees will document collected evidence on a GO Report.

Employees will create a Versadex barcode label for each individual item of evidence and attach the barcode label directly to the item or to the item’s packaging.

  • Evidence unit personnel will not accept an item not properly labeled or documented.

Employees may refer to the MRE Property & Evidence Entry Guide.

3. Employees Follow Department Guidelines for Evidence Packaging and Submission

Employees will package and submit evidence as directed by the SPD Evidence Packaging/Submission Guide. 

4. Employees May Use the Secure Precinct Drop Boxes/Evidence Room/Lockers for the Temporary Storage of Evidence

5. Some Items of Evidence Require Special Handling

See 7.050-Dangerous or Hazardous Evidence.

Employees may contact Evidence Unit (phone #4-8730) personnel during business hours (0600-1800 Mon-Fri) with questions about handling and submitting non-typical items of evidence. During Evidence Unit closures, employees may refer to the SPD Evidence Packaging/Submission Guide.

6. The Evidence Unit Will Not Accept Containers With Unknown Contents

Exception:  The Evidence Unit will accept unopened containers while a search warrant is being sought to open the item.

7. Officers Submit Property Collected for Community Caretaking as Evidence

Officers collecting property, where the owner is known, and the item(s) collected is not evidence, may submit the property as evidence with a completed 1.17 Evidence & Property Release Authorization. (e.g., property from a collision victim or mental health detainee).

8. The Case Detective Determines if Evidence is Submitted for Laboratory Processing

The assigned case detective will review evidence collected and determine if laboratory processing is required.

Employees will seal all evidence submitted for laboratory processing.