5.150 - Use of Private Vehicles for City Business

Effective Date: 12/29/2004

Policy

Employees should always attempt to use City vehicles in the performance of their duties for the Police Department. Whenever possible, permission shall be obtained from an employee’s Bureau Chief prior to using their private vehicle on City business.

I. Definitions

A. For purposes of reimbursement, vehicles shall be defined as any motor driven conveyance licensed to operate on the public roads and highways.

II. Procedures

A. Employees shall obtain prior authorization from their Section Captain before using a private vehicle on City business. Use a Seattle Police Department Memorandum (form 1.11).

B. Employees shall notify their Section Captain immediately following the use of a private vehicle for City business in instances where obtaining prior permission is not possible.

C. Requests for reimbursement shall be completed on Claim for Private Automobile Mileage Form (form 5.12) with a copy of the approval attached. Both documents will then be forwarded to the Director of the Fiscal, Property, and Fleet Management Section.

D. Reimbursement for authorized private vehicle travel within the Puget Sound area shall be at the current City rate.

E. Reimbursement for authorized private vehicle travel outside the Puget Sound area shall not exceed the lowest round trip air fare to and from that location, regardless of the amount of mileage.