Job Class Specification for:
LABOR RELATIONS COORDINATOR, ASSISTANT
Class Specification Schematic Number: 2154003
Positions in this class support the implementation and administration
of labor and employee relations activities for a large, complex City department by
advising management about the consistent application of collective bargaining agreements,
the Seattle Municipal Code and the Personnel Rules; preparing a variety of written
correspondence and reports; investigating and processing grievances; and developing and
compiling data to support the department's and the City's labor relations philosophy.
Distinguishing Characteristics of the Class:
This is the first of two levels in the Labor Relations Coordinator
series. Assistant Labor Relations Coordinator is distinguished from Labor Relations
Coordinator by its responsibility for a large volume of specialized support tasks
associated with the implementation and administration of labor/employee relations programs
Employees in this class, under limited supervision, interpret and
advise department employees, supervisors and managers about collective bargaining
agreement provisions, Personnel Rules, employment law, and related policies, procedures
and regulations; schedule and coordinate Step 2 grievance meetings; represent the
department at labor and personnel representatives meetings; research and prepare a variety
of data to support the department's concerns and positions at contract bargaining
sessions; and ensure employee compliance with union membership provisions.
A working knowledge of specialized personnel and labor relations
practices and program purposes, and familiarity with applicable collective bargaining
agreements and organizational and job classification structures are required. Guidelines
exist in the form of collective bargaining agreements, Personnel Rules, the Seattle
Municipal Code and internal policies and procedures. Employees use judgement to select and
apply the best of a variety of established criteria to situations and conditions.
Personal contacts are with all levels of employees, supervisors and
administrators in the employing department, personnel and labor relations staff in the
Personnel Department and other City departments, union representatives and staff, and
representatives from other public and private agencies to exchange information, clarify
issues, resolve minor conflicts, and schedule work activities.
Examples of Work:
- Assists department staff and management with the consistent and equitable application of
contract provisions, the Seattle Municipal Code and the Personnel Rules by clarifying and
reviewing proposed actions.
- Prepares written responses to requests for information, summarizes and reports on status
of grievance investigations and resolutions, prepares a variety of correspondence, and
forwards pertinent information to Personnel Department Labor Relations staff and other
- Investigates employee grievances and complaints to determine their validity and
recommend proper avenues for hearing and resolving them.
- Prepares information for and represents department at grievance meetings, arbitrations,
fact-findings and other administrative hearings, and reports outcomes to management. May
testify about direct knowledge of practices and actions.
- Coordinates the tracking, processing and closing of grievance files, internally and with
City Personnel staff.
- Reviews personnel transaction documents, including requests to fill job vacancies, for
compliance with contract provisions, the Seattle Municipal Code and Personnel Rules.
Notifies employees about membership provisions of collective bargaining agreements.
- Represents department at contract negotiation sessions and recommends approval or
rejection of proposals on behalf of department.
- Prepares cost analyses, exhibits and summaries of survey information in support of
contract negotiations. Researches contract and negotiation history to resolve or recommend
resolution of contract interpretation and application problems.
- May supervise and review the work of clerical staff.
- Performs other related duties of a comparable type/level as assigned.
Work Environment/Physical Demands:
Work is performed in a normal City office environment
A Bachelor's degree in labor relations, public or business
administration, or human resource management and one year of experience supporting the
work activities of a labor relations or personnel office are required. (Other combinations
of education, training and experience will be evaluated on an individual basis for
Licensing and Other Requirements:
This description was prepared to indicate the kinds of activities and
levels of work difficulty required of positions in this class. It is not intended as a
complete list of specific duties and responsibilities.
Class adopted January 2, 1991.
Date posted 4/29/1999
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