2014 Meetings of the City of Seattle Voluntary Deferred Compensation Plan Committee
All meetings are in room 4096 of the Seattle Municipal Tower unless otherwise noted
|11:00am to 1:00pm on Tuesday, January 14, 2014|
| 10:00am to 12:00pm on Wednesday, March 12, 2014 - room 4070|
| 10:00am to 12:00pm on Wednesday, May 14, 2014 |
| 10:00am to 12:00pm on Wednesday, July 9, 2014 |
| 10:00am to 12:00pm on Wednesday, September 10, 2014 |
| 10:00am to 12:00pm on Wednesday, November 12, 2014 |
Effective January 24, 2014, the following funds will be added to the investment lineup in the Plan as well as to Goalmaker:
• Legg Mason BW Global Opportunities Bd I (GOBIX)*
• Principal Diversified Real Asset Inst (PDRDX)*
Click here for more information
2014 Elective Deferral Limit
The Internal Revenue Code announced the limits on elective contributions for the City's voluntary deferred compensation (457) plan and other retirement savings plans.
• Basic contributions will remain at $17,500.
• Employees who will be 50 or older by the end of the calendar year may also make "catch-up contributions" to their accounts. For 2014, the "Age 50 Catch-Up" limit remains $5,500.
• The "Last-3-Year Catch-Up" provides for extra elective contributions during the three years before normal retirement age. The Last-3-Year Catch-Up allows for up to double the dollar limit ($35,000) depending on the contribution history of the participant. A special calculation will be required to determine how much you are allowed to catch up.
• NOTE: If a participant is eligible for both the Age 50 Catch-Up and the Last-3-Year Catch-Up contribution, the rule that allows for the greater catch-up contribution applies.
The Deferred Compensation Plan is administered by Prudential Retirement. Prudential offers 24-hour, 7-day-per-week telephone service and on-line services where you can obtain your account information and conduct account transactions. Customer Service Representatives are available from 5:00 a.m. to 6:00 p.m. Pacific Time, Monday thru Friday with the exception of New York Stock Exchange (NYSE) designated holidays.
Locally, you can reach your Prudential Retirement Representative at:
Contacting your Deferred Compensation Plan Staff just got easier! Have questions about the plan’s administrative policies or processes? Send them to us at DeferredCompQuestions@seattle.gov, or by clicking the link below.
Email to Deferred Compensation City Staff
Deferred Comp FAQs
Dial 1-800-833-5761 to reach Prudential Retirement. Prudential's
interactive voice response service is available virtually 24 hours a day, seven
days a week.
Prudential Customer Service Representatives are available Monday through Friday
5:00 a.m. to 6:00 p.m. Pacific Time, with the exception of New York Stock Exchange (NYSE) designated holidays. By phone you can enroll in the Plan, make exchanges
among your investment options, redirect your contribution investment elections,
change your contribution amount, obtain current quotes, prices, yields and account
balances, apply for a loan, talk to a representative about the investment options,
request literature such as distribution brochures, catch-up contribution brochures,
prospectuses and statements, and create or change your personal identification number
for the security of your account.
Log on to Prudential's website http://www.retirement.prudential.com to view current balances and
chart savings, obtain daily fund quotes and real-time market options, review historical
fund performance information, view your 90-day transaction history, order literature
and prospectuses, change your investment elections, obtain Plan information, change
your contribution amount, and apply for a loan.
Transaction requests confirmed after the close of the market, normally 1:00 p.m. Pacific Time, or on weekends and holidays, will receive the next available closing price.
Interested in how you can access your Deferred Compensation Plan account funds? This question and answer document briefly explains some of the rules and restrictions associated with receiving a distribution from your account.
Designating a Beneficiary
As a Participant, you have the right and duty to
designate a beneficiary to receive benefits under this Plan if you die. You may
from time to time designate, in writing, any person or persons to whom the Plan will pay your benefits.
Beneficiary Designation Form
If you are married, your beneficiary automatically will be your spouse. If you wish
to designate another beneficiary, then your spouse must acknowledge in writing the
effects of the election, and a Notary Public or the Benefits Unit (SMT-54-01) must witnesses the spouse's written consent.
The Plan Committee will accept as valid a consent which does not satisfy the spousal
consent requirements if the Plan Committee establishes that you do not have a spouse,
if the Plan Committee is not able to locate your spouse, if you are legally separated
or have been abandoned (within the meaning of state law) and you have a court order
to that effect, or if other circumstances exist under which the Secretary of the
Treasury would excuse the consent requirements under applicable Tax Code rules.
If your spouse is legally incompetent to give consent, your spouse's legal guardian
(even if the guardian is you) may give consent.
If you fail to name a beneficiary in accordance with the above procedures, or if
the beneficiary named by you predeceases you, then the Plan will pay your benefits
in the following order of priority:
- Your surviving spouse
- Your surviving children, including adopted children, in equal shares
- Your surviving parents, in equal shares
- Your surviving brothers and sisters, in equal shares or
- Your estate
Beneficiary Designation Form
Distribution to Beneficiaries
If you die before drawing benefits or before all benefits
are paid, benefits shall be paid to your beneficiary in the manner provided by administrative
rule, [Regs. § 1.457-2(i)(3)]. Payments must be sufficiently rapid to satisfy the
requirements of Code § 457(d)(2) and Code § 401 (a)(9).
When distribution begins prior to your death, then payout must be made at least
as rapidly as it was being made to you. When your beneficiary is an organization,
estate or trust, then payment will be payable in a lump sum in the next monthly
When distribution does not begin prior to your death, and is to be made to an organization,
estate or trust, then payment will be payable in a lump sum within the next monthly
When distribution does not begin prior to your death, and is to be made to your
surviving spouse, whether as designated beneficiary, or by default, then payment
must begin prior to April 1st in the year after the end of the calendar year in
which you would have attained age 70½ or, if your separation date occurs after 70½,
prior to April 1st in the year after the end of the calendar year in which you separated
from service, and payment may be made over the lifetime of your surviving spouse.
If your surviving beneficiary dies, then the balance of the account will be paid in a lump sum to the beneficiary's estate.
||Regular Contribution Limits
||Age 50+ Catch-up Contribution Limits
||Catch-up Contribution Limits
Annual Regular Contributions
To increase, decrease or stop your regular contribution amount, contact a Prudential Customer Service Representative at 1-800-833-5761, access their website at http://www.retirement.prudential.com or contact the Benefits Unit at 206-615-1340.
You may consolidate prior retirement plans into the City of Seattle Voluntary Deferred Compensation Plan. Rolling over accounts can potentially lower costs, make it easier to manage a single account, and obtain comprehensive asset allocation help. Rollover assets can include funds from your 403(a), 403(b), 401(k), 401(a), SEP, IRA or other 457(b) plan. Please contact our onsite Prudential Retirement Deferred Compensation Education Counselor, Chad Kasper, at 206.447.1924 for additional details.
Age 50+ Catch-Up Provision
If you are age 50 or older you are eligible to contribute an additional amount above the regular annual limit. The contribution limits are shown in the table above. To take advantage of the age 50+ catch-up provision, contact a Prudential representative at 1-800-833-5761 or access their website at http://www.retirement.prudential.com or contact the Benefits Unit at 206-615-1340.
Three-Year Catch-Up Provision
If you are within three years of "normal retirement age" you are eligible to defer up to twice the contribution limit, or the amount which you were eligible to contribute in previous years but didn't, whichever is less. To take advantage of the three-year catch-up provision, contact a Prudential Customer Service Representative at 1-800-833-5761 or contact the Benefits Unit at 206-615-1340.
In order to take advantage of the three-year catch-up provision you must complete the Three-Year Catch-Up Deduction Authorization Form.
Deferred Compensation -- Catch-up Deferral Calculation and Processing
Get a better understanding of how the City's Deferred Compensation Plan calculates and processes regular deferrals available to all Plan participants, as well as two extra or "catch-up" deferral options available to participants age 50 and over.
Segregation of Assets for Alternate Payees
The Plan will establish a sub-account for the Alternate Payee of a Participant upon the Plan Administrator's receipt and acceptance of a non qualified domestic relations order providing for the Participant's benefits under the Plan.
Acceptance of a Domestic Relations Order
No action to segregate or otherwise recognize the claim of a Participant's Alternate Payee will be taken unless the Plan Administrator is served with a certified copy of a court order providing for all of the following without reference to any separate document unless the separate document is attached:
- The court order must state that it relates to the provision of child support, alimony, or distribution of maritial property rights.
- The court order must refer unambiguously to the City's Deferred Compensation Plan and clearly define the Plan name.
- The court order must clearly specify the name, mailing address, and taxpayer identifying number of the Participant and the name, mailing address, and taxpayer identifying number of the Alternate Payee.
- The court order must specify the amount or percentage (or clearly state the method of manner in which the amount or percentage is to be determined) of the Participant's account to be segregated for the separate sub-account of the Alternate Payee.
- The court order must specify the date of segregation if the Participant is not yet receiving payout under the Plan, or, if the Participant is currently receiving payout, the court order must specify the beginning date of transfer of the Participant's benefits and the amount or percentage (or clearly state the method by which the amount or percentage is to be determined).
Domestic Relations Order-Provisions Not Acceptable
The Plan Administrator shall not accept a Domestic Relations Order that provides for any of the following:
If a domestic relations order contains any of the above provisions, the Plan Administrator may reject the order and require the Participant to obtain a new order conforming with these requirements.
- The court order requires the purchase of investments or distribution of benefits in a form or method other than those provided by the Plan.
- The court order does not clearly specify the amount or percentage or clearly describe a method of calculating the amount or percentage to be segregated.
- The court order specifies a tax treatment of the benefits. The order may state that the tax characterization of the distribution may be determined by Internal Revenue Service regulations and rulings.
- The court order assigns the benefits to the Alternate Payee in violation of the non-assignment provisions of the Plan.
Alternate Payee Sub-Account
When a domestic relations order has been accepted by the Plan Administrator, an Alternate Payee sub-account will be established in the Alternate Payee's name.
The assets will be segregated into a sub-account for the Alternate Payee, and the sub-account will be subject to the same terms and conditions of the Plan except the alternate. The Alternate Payee will be allowed to manage the sub-account, transfer its assets among the investment options offered by the Plan, and receive a separate account statement.
The Alternate Payee's sub-account will be subject to the same administrative fees, restrictions on investment transfers, and the ordinances and administrative rules established for the Plan.
The Alternate Payee assumes all risks inherent in participating in the Plan and its investment selections.
The Alternate Payee will be allowed to designate a beneficiary or beneficiaries for the sub-account.
The Alternate Payee will be responsible for keeping the Plan Administrator informed of changes in address, and the City or its Plan Administrator shall not be responsible for the failure to receive notices or the Alternate Payee's failure to timely exercise options under the Plan because of the Alternate Payee's failure to keep the Plan Administrator informed of address change.
City of Seattle Deferred Compensation Plan investment options
City of Seattle Investment Style Grid
Vacation and Sick Leave Conversions
The Deferred Compensation Plan (DCP) allows an employee separating from City employment due to retirement, termination, or resignation to convert accrued vacation leave into their DCP account. In addition, retiring employees - if their union has not accepted or voted for HRA VEBA - may convert up to 35% of their accrued sick leave into their DCP. Click here to read the 2006 Plan amendment. Click here for HRA VEBA voting status for unions who are part of the Coalition of City Unions.
Vacation and sick leave conversions made to the DCP are considered a contribution and are subject to the maximum annual contribution limit. Separating employees can choose to convert all or part of their eligible accrued leave to their DCP account up to the maximum annual contribution limit.
If you are separating from City employment and want to convert eligible accrued leave to your DCP account you will need to:
Contact your department to determine the
a. Value of accrued sick and vacation leave balances.
b. Date your convert will be processed.
One month before the conversion of your leave is to be processed, submit the leave authorization form to City Personnel Benefits, Mail Stop SMT-55-01.
Leave Cash-Out Authorization
Leaving Your Money in the Plan – Leave all your funds in the Plan until you decide to withdraw them at a later date using one of the other options listed below. To avoid substantial federal tax penalties, you must begin distribution no later than April of the year after the year in which you turn age 70½. While the money remains in the Plan, your account will continue to be adjusted for investment earnings or losses on remaining funds, and you will receive the benefit of low administrative costs and City oversight.
Taking Some of the Money Out Soon – You may elect to receive taxable payments in a number of ways. Remember that your account will continue to be adjusted for investment earnings or losses on remaining funds. Although any distribution will be based on your account’s value as of the transaction date, let’s assume your account balance is $36,000 on the day you initiate action.
- Take periodic, taxable payments (e.g., of $500 each) on a monthly, quarterly, semi-annual or annual basis until you exhaust your balance.
- Take a partial, taxable lump sum payment (e.g., $15,000) followed by periodic taxable payments (e.g., of $300 each) until you exhaust your balance.
- Take a single taxable payment of part of the account balance (e.g., $5,000), with future distribution(s) delayed until a later time. To avoid substantial federal tax penalties, you must begin your second distribution no later than April of the year after the year in which you turn age 70½.
- Take a taxable lump sum distribution of the entire account balance (i.e., all $36,000), thereby closing your account.
Note: Retired public safety officers are eligible to take a special pre-tax distribution. As permitted by federal law, retired public safety officers may direct that qualified health, accident and long-term care insurance premiums be paid directly from the individual's deferred compensation account; up to $3,000 annually can be exempted from taxation.
Electing an Option
Your funds will remain on deposit until you elect a distribution or rollover. When you are ready to elect a distribution or rollover, call Prudential at 1-800-833-5761 to speak to a representative.
If you take a distribution, you need to call Prudential at
1-800-833-5761 at least three business days prior to the date you want your payment to begin. Prudential can also provide additional information on the payment methods and the tax consequences of the option you select.
Until your account is distributed or rolled over it will remain active and will be subject to market-related earnings or losses, as well as regular quarterly fees. The distribution or rollover will consist of your account's value as of the date of the transaction. Until your account is entirely distributed, you may continue to transfer your money among the funds in the Plan and have on-line access to your account.
Moving Your Money to another Eligible Plan – You also have a number of options. A rollover will not be taxed if funds are transferred according to legal requirements. The transfer or rollover will be based on your City account’s value as of the transaction date.
- Roll over your account balance to an Individual Retirement Account (IRA) held by a bank or other financial institution.
- Roll over your account balance to another employer’s plan if your future employer’s plan is able to accept your funds. (It’s important to check first.) Funds rolled over to other employer plans become subject to the distribution tax provisions of the receiving plan. Depending on the type of employer you move to, the receiving plan may be a 401(a), 401(k), 403(b) or 457 Plan.
Required Minimum Distributions
The Internal Revenue Service requires that you begin distribution of your Deferred Compensation Plan account no later than April 1st of the year after the year you turn age 70½ . If you wait until this date, you will receive two taxable distributions; one for the year in which you turned age 70½ and the other for the year following the year you turned age 70½ . However, if you continue your service with the City beyond age 70½ , your distribution shall be no later than April 1st of the calendar year following the calendar year in which you leave City service.
Please call Prudential at 1-800-833-5761 to obtain more detailed information and for assistance with determining the minimum amount you are required to withdraw to avoid any tax penalties.
If you are a participant in the Plan, actively employed by the City of Seattle and on paid status, and have an account balance of at least $2,000, you are eligible to apply for a loan. Please read the Participant Loan Policy for information on the loan limits and repayment terms.
An unforeseeable emergency is a severe financial hardship to you resulting from a sudden and unexpected illness or accident to you or a dependent, loss of your property due to casualty, or other similar extraordinary and unforeseeable circumstances arising as a result of events beyond your control. No payment can be made to the extent that your hardship may be relieved through reimbursement, compensation by insurance or otherwise; a sale of your assets without causing severe financial hardship; or suspending your deferrals. The payment may not exceed the lesser of the current value of your account or the amount required to satisfy your emergency need [Regs. § 1.457-2(h)(4-5)]. Please speak to a Prudential Customer Service Representative at 1-800-833-5761 to apply for an unforeseeable emergency withdrawal. Your application will be reviewed by Prudential, and withdrawals are subject to approval by the City's Deferred Compensation Plan Committee.
Hardship Requests Limit
In-Service Cash Out
You may elect to receive a lump sum "in-service cash out" payment of a low balance, inactive account prior to your permanent separation from City service if you meet certain Code requirements which include the following:
- No deferrals have been made to your account for the previous twenty-four (24) months
- Your account balance is less than $5,000
- You have not previously received an in-service cashout distribution under this Plan
Payment will be made at least thirty (30) days after the City receives and approves your written request for payment. Only one in-service cashout election will be made available to you during your membership in this Plan [Code §457 (e)(9)(A)]. Complete the application to request a withdrawal for an in-service withdrawal.