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Seattle Parks and Recreation

Request for Proposals (RFP)

 
Address: 800 Maynard Ave S. Suite 300 (Map It)
Charles Ng 206-684-8001 | charles.ng@seattle.gov

REQUEST FOR PROPOSALS FOR REAL ESTATE BROKERAGE CONSULTING SERVICES

Seattle Parks is seeking proposals from experienced, knowledgeable Commercial Real Estate professionals to represent Seattle Parks in finding appropriate commercial on non-profit tenants to occupy Building 11 in Magnuson Park. Packets can be picked up in person at the address below, or you may request a packet be mailed to you. Small businesses, Women and/or Minority Businesses are encouraged to submit proposals.

Proposal Due Date: Friday, February 21, 2014

Mailing Address and Contact Information:

Seattle Parks and Recreation
Attn: Brain Judd
6310 NE 74th St Suite 109E
Seattle, WA 98115-8164
Office: 206-615-0381
Email: brian.judd@seattle.gov

Please note that electronic submissions of proposals cannot be accepted.


EVENT PRODCUTION AND MANAGEMENT OF SUMMER WEEKEND ART SHOWS AT WATERFRONT PARK

Seattle Parks is inviting Event Planners and providers of Event Management Services to submit proposal to plan a recurring outdoor art festival in Waterfront Park during summer weekends in 2014. The information within a proposal is your sole responsibility. You are being asked to provide a clear and concise explanation of your experience in the proposed concessions, provide verifiable client and business references and clearly explain your proposed services for the park. Your financial bid should be clearly written in the space provided and signed by an individual or individuals legally authorized to commit your organization or company.

Proposal Due Date: Friday, March 14, 2014

Mailing Address and Contact Information:

Seattle Parks and Recreation
Attn: Dan Iverson, Concessions Coordinator
800 Maynard Ave. S. Suite 300
Seattle, WA 98134-8164
Office: 206-233-0063
Email: dan.iverson@seattle.gov

Please note that electronic submissions of proposals cannot be accepted.


ANSWERS TO QUESTIONS SUBMITTED RE: EVENT PRODCUTION AND MANAGEMENT RFP
  1. Q: In the last sentence [on the RFP cover page] does “Written in the space provided” indicate that there may be a form to be filled out?

    A: There is no form provided, proposers are free to  structure their proposal as they see fit, but must answer all questions asked in the RFP and provide all information they feel necessary for Parks to understand the proposal. Proposer should also include in their proposal a signature by a member of their organization authorized to bind their organization to an agreement. This signature should affirm the truth and accuracy of the proposal and the organizations commitment to carry out said proposal should it be selected by the City.

  2. Q: Do the words “and analysis mean something notdescribed in this RFP?

    A: The RFP is written in standard American English and standard dictionary definitions of all words apply throughout.The intention of the City is that the proposer provide whatever clarification, further elucidation of statements, including any explanation of underlying reasoning, logic and assumptions that the proposer feels would make their proposal most comprehensible to an evaluator.

  3. Q: Does “and product in glass containers” include artisan products such as small-batch jams, honey, food spreads and candles?

    A: To clarify, the phrase “product in glass containers” refers only to beverages  in glass containers. The sale of beverages in glass containers is not allowed. Sales of artisan products such as small-batch jams, honey, food spreads and candles in glass containers are allowed.

  4. Q: What are the dates for other events, if any, that fall within the stated schedule that will require adjustment to our program space and/or impact the event with music or other activities which could impact vendor sales?

    A: At this point the following events are scheduled which might have such an effect; there is always the possibility that addition events may be scheduled which are currently unknown to Parks.
    • Waterfront Whimsea -  June 8 (Sun)
    • Out To Lunch - Aug. 1 (Fri), Aug. 22 (Fri)
    • Salmon Homecoming - Sept. 19-21 (Fri-Sun)

  5. Q: Where Can the Insurance ‘Accord’ form be found?

    A: This or similar document would be obtained from your insurance provider.

  6. Q: Would you please provide more detail as to the “pictures, sketches” required prior to permit award.

    A: Attractiveness and professional presentation will be a category of evaluation used to compare proposals, with those presentations displaying the neatest, most professional seeming and most attractive event design being awarded more points.  At a minimum the presenter should provide enough information to convince evaluators that the proposed event will fit within the park and adhere to all fire safety and assembly requirements (correct aisle size, clear exiting, lack of congestion or pedestrian hazards, etc.). Proposers are free to use archive photos of previous events they have produced, drawing or paintings or events as illustrations, schematic diagrams or layouts, as they see fit. No specific illustration or type of diagram is required by the RFP.

  7. Q: Typically, this event has been held on three consecutive days each weekend, with load ins at the beginning of each day and load outs at the end of each day. Is the “(Friday load ins for events on Saturdays and Sundays)" a typo or has the criteria changed?

    A: Neither. The statement was only intended as an example of an acceptable logistic schedule and to indicate a typical time. Proposers are free to present other logistic schemes and are not limited to the one suggested.  However, if a proposal involves leaving equipment in the park overnight, overnight security would be required.

  8. Q: In the past NWAA has not been allowed to have vendors on the Alaskan Way street level sidewalk. Does “…the paved street facing walkway in the east area of the Park,” mean the sidewalk along Alaska way?

    A: It does, and Parks would approve an event plan that included  the sidewalk. However; access to the Ferris Wheel must be preserved and space for regular weekday 1st amendment and other permitted vendors must be preserved. In addition, sufficient space for heavy pedestrian use must be provided. Placement of construction fencing and other construction staging may also affect the sidewalk area in ways Parks cannot at this point predict.

  9. Q: How will construction impact access to Waterfront Park through the event schedule for patrons and vendor access during load-in and load-out?

    A: It is Parks' understanding that Waterfront Park will remain open and accessible throughout the construction project. Construction will change access to the park through the installation of construction fencing along Alaska Way and may reduce foot traffic in the area.

  10. Q: How will we receive updates and information on the project’s ongoing impacts?

    A: The best way to find out about construction impacts will be to contact the office of the Center City Parks Manager, Victoria Schoenburg.

  11. Q: If financial impacts occur to the Waterfront Park event as a result of the project, what recourse will be available to make adjustment, including cancellation, to the events, either in part or as a whole.

    A: Should events prove unsuccessful, proposers may be able to negotiate with the Center City Parks Manager, Victoria Schoenburg. Alternately, the proposer always has the option of terminating their agreement with the City, but in either case would not be able to seek damages or losses from the City.

  12. Q: Would it be possible to expand the event over to Piers 62 and 63 should the event grow hugely in popularity?

    A: No.

Opportunities for Seasonal Food Concessions in Various Parks

Parks and Recreation is interested in securing seasonal partners to operate food service businesses in various park locations throughout the City of Seattle. Locations vary with sites appropriate for carts, food trucks and other self-contained food service business. Packets can be picked up in person at the address below, or you may request a packet be mailed to you. Small businesses, Women and/or Minority Businesses are encouraged to submit proposals.

Proposal Due Date: Monday, March 31, 2014

Mailing Address and Contact Information:
Seattle Parks and Recreation
Attn: Dan Iverson, Concessions Coordinator
800 Maynard Ave. S, Suite 300
Seattle, WA 98134-1334
Office: 206-233-0063
Email: dan.iverson@seattle.gov

Please note that electronic submissions of proposals cannot be accepted.


Opportunities for Activity, Entertainment and Equipment Rental Concessions in Various Parks

Parks and Recreation is interested in securing seasonal partners to operate activity, entertainment and equipment rental businesses in various park locations throughout the City of Seattle. Locations vary with sites appropriate for such activities as paddle board rental, caricature portrait, art/craft demonstration and sales and other self-contained businesses. Packets can be picked up in person at the address below, or you may request a packet be mailed to you. Small businesses, Women and/or Minority Businesses are encouraged to submit proposals.

Proposal Due Date: Monday, March 31, 2014

Mailing Address and Contact Information:
Seattle Parks and Recreation
Attn: Dan Iverson
800 Maynard Ave. S, Suite 300
Seattle, WA 98134-1334
Office: 206-233-0063
Email: dan.iverson@seattle.gov

Please note that electronic submissions of proposals cannot be accepted.


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Updated February 28, 2014


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