Project Advisory Team Roles
The Project Advisory Team (PAT) will provide community-based participation
and recommendations to Parks' staff and design consultants. Recommendations
of the PAT will be documented and shared with key decision-makers. Recommendations
of the PAT will be given substantial weight by the Parks Department.
Roles & Responsibilities
PAT members will:
- Attend each PAT meeting, as best they can.
- Identify issues vital to the interests represented on the committee.
- Provide advice and recommendations to Parks relating to planning,
design development, and evaluation.
- Support the implementation goals and schedule adopted for the program.
- Report on program activities to constituent groups and organizations.
- Share the outcomes of their discussions at public events and other
public outreach forums.
- Represent the group(s) they belong to and help build consensus at
key milestones in the project.
- Balance the specific interests of their constituency with a broad
understanding of all citizens' needs within the community when making
The Parks Department will:
- Support the PAT by producing agendas, preparing meeting summaries,
and supplying background information.
- Provide a meeting facilitator to work with Parks' staff, design
consultants and PAT members to set agendas and conduct meetings in
a constructive atmosphere.
- Provide timely and adequate communication, report on progress,
identify issues, and recommend actions to the PAT and to the Project
- Give recommendations of the PAT substantial weight.
Discussion and Decision Making
The PAT is intended to facilitate open discussion of issues and options.
Project staff will provide background information related to key issues
that the PAT may like to consider and provide recommendations on. The
PAT will strive to provide consensus-based recommendations to the Parks
Department at key milestones during the design process. (Consensus is
a preponderance of opinion. It does not mean "unanimity".)
The Department will give considerable weight to recommendations of the
If PAT members find that consensus is impossible, the PAT will send
the complete range of PAT input to Parks' Project Steering Committee
(a committee of upper level staff) for consideration. Issues that cannot
be resolved by Project Steering will be forwarded to the Superintendent
The PAT will reflect the diversity of the neighborhood and gym service
area. It will have up to 12 members. Membership will include community
members who represent a wide range of backgrounds, interests and perspectives,
and may involve neighbors, community center user groups, community center
advisory council members, schools, businesses, churches, libraries and
other civic facilities or organizations. Membership will also include
one Parks' staff member.
A separate Parks' staff member selected by Parks' Planning and Development
Division Director and South Division Director will facilitate PAT meetings.
Other Parks' and City staff and design consultants may attend and participate
in PAT meetings as appropriate but will not be official PAT members.
The Project Manager and Parks Southeast Sector Manager identified potential
members based on the membership guidelines above. They collected and
reviewed information from nominees and made recommendations for PAT
membership. These recommendations were reviewed and approved by the
Director of the Planning and Development Division, the South Division
Director and by the Superintendent, who appointed members of the PAT.
The PAT will provide input at key project milestones beginning in the
early design phase of the project (schematic design) and finishing at
the end of the design phase (construction documents). The PAT will be
invited on one or more "hard hat" tours during construction
and will be invited to participate in the dedication ceremony.
December 21, 2006