The Council's 2012 budget action also set a move-in target date of 2016, while acknowledging the concerns of the Department of Finance and Administrative Services (FAS) that this target date is not achievable. FAS, which is managing this project, is committed to doing everything within its power to accelerate this process as much as possible. Our best opportunity to accelerate the schedule is tied to the work required to select and purchase a site by December 2013. The other opportunity to accelerate our approach is to do predesign work (also known as "programming") in 2013.

To further accelerate the schedule, the facility will be constructed under the GC/CM process (general contractor/construction manager selected early in the design process vs. traditional design-bid-build). Once a site has been selected and the City understands the scope of any potential site contamination and cleanup, consultants have been hired and programming is complete, the City will be able to provide a more firm estimated project completion date.

High-level Tentative Project Schedule

2013 – Acquire property, hire architecture & engineering design team

  • Open House #1 - Public Input Opportunity
  • Programming - verification of space needs and adjacencies
  • Property acquisition legislation at City Council - Public Input Opportunity

2014 – hire general contractor/construction manager (GC/CM), begin building design

  • Predesign - conceptual design and analysis of design options
  • Design Commission Review May 15* - Public Input Opportunity
  • Schematic Design - refinement of preferred conceptual design
  • GC/CM Selection - based on RFQ/PA and interviews
  • Design Commission review - Public Input Opportunity
  • Open House #2 - Public Input Opportunity

*Design Commission agendas subject to change; please check agenda closer to meeting date.

2015 – Design review, start building permit process, begin construction documents

  • Design Development - refinement of schematic design
  • Design Commission review - Public Input Opportunity
  • Open House #3 - Public Input Opportunity
  • Type V land-use decision by City Council - Public Input Opportunity
  • Construction Documents - refinement of design development

2016 – Bid construction packages, receive land use/building permits

  • Construction Documents - refinement of design development
  • Land Use & Building Permits - permits issued by Department of Planning and Development
  • Construction Bid Packages - contractor obtains bids from subcontractors

2017 – Start construction

  • Construction starts
  • Groundbreaking - Public Participation Opportunity

2018 – SPD moves in, open house to dedicate new building/artwork

  • Construction complete
  • Dedication - Public Participation Opportunity

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