How to Comply

Deadlines and Enforcement

All non-residential and multifamily buildings 20,000 SF or greater in the City of Seattle are required to annually report energy benchmarking data. Buildings less than 20,000 SF may report voluntarily, but are not required.

Reports are due each April 1st for the previous year's building energy use. For example, 2013 data was due on April 1, 2014. Visit the How to Comply page to learn how to benchmark and make annual updates.    

Year of Energy Data RequiredBuilding Type & SizeReporting Deadline
2012 Non-Residential & Multifamily 
20,000 SF or Greater
April 1, 2013 
2013 Non-Residential & Multifamily
20,000 SF or Greater
April 1, 2014
2014 Non-Residential & Multifamily
20,000 SF or Greater
April 1, 2015

 

Ordinance Enforcement & Penalties for Non-Compliance

The City of Seattle has the legal authority to assess fines for non-compliance. The Office of Sustainability and Environment will attempt to notify owner of record about the requirement to report. If a building is non-compliant, official warning letters will be sent to the owner of record and if known, their registered agent. The warning letters are designed to encourage compliance as they state the time remaining to comply before penalties will be assessed. Finally, a Notice of Violation with penalties is assessed for those in violation with SMC 22.920.  

Penalties for Failure to Report

Failure to submit an annual benchmarking report to the City of Seattle will result in assessed penalties that accrue quarterly, starting 90 days after the reporting deadlines for each year of required building energy data. The penalty structure has been designed to encourage compliance. Building owners that do not comply with Seattle Municipal Code 22.920.010 will be sent a Notice of Violation with an assessed penalty amount. If a building owner does not correct the violation within the next quarter, the penalty increases through a quarterly accruing fine. Quarterly penalty amounts are based on building size:    

  • 50,000 SF or greater non-residential and multifamily buildings = $1,000 per quarter
    Total annual penalty of $4,000 per reporting year.
  • 20,000 to 49,999 SF non-residential and multifamily buildings = $500 per quarter
    Total annual penalty of $2,000 per reporting year.

Penalties will be assessed as follows for the following past due energy reports:

Year of Energy Data RequiredBuilding Type & SizeReporting DeadlinePenalty for Failure to Report
2012 Non-Residential & Multifamily
20,000 to 49,999 SF
April 1, 2013 December 6, 2013
$1,000 fine assessed
(two quarters past due)
2012 Non-Residential & Multifamily
50,000 SF or Greater
April 1, 2013 December 6, 2013
$2,000 fine assessed
(two quarters past due)
2013 Non-Residential & Multifamily
20,000 to 49,999 SF
April 1, 2014 October 1, 2014
$1,000 fine assessed
(two quarters past due)
2013 Non-Residential & Multifamily
50,000 SF or Greater
April 1, 2014 October 1, 2014
$2,000 fine assessed
(two quarters past due)

Notice of Violation

A Notice of Violation (NOV) may be appealed. All appeals will be reviewed through an administrative review process. You must respond to a Notice of Violation within thirty (30) calendar days from the date served. Failure to respond within thirty (30) calendar days will result in entry of an order that you committed the violation and are responsible for the penalties. An appeal response must be in the Office of Sustainability and Environment by 5:00 p.m. on the day the response is due. If you request administrative review, you must submit the following form:  

Please download, fill-in, save and print a copy of the form.

Mail, email, or fax the NOV appeal requests form to:  

Seattle Office of Sustainability and Environment
Attn: Angie Bartlett 
PO Box 94729
Seattle, WA 98124-4729
FAX: (206) 684-3013
EMAIL: angie.bartlett@seattle.gov

How to Appeal an Administrative Review Decision 

Following Administrative Review, the defendant has the right to appeal the administrative review decision to the Hearing Examiner. Administrative Review Appeals must be received by the Hearing Examiner within fifteen (15) calendar days from the decision issued date. Any mailed response must be in the Office of the Hearing Examiner by 5:00 p.m. on the day the response is due. Visit www.seattle.gov/examiner or call (206) 684-0521 to learn more.

To avoid accruing penalties you must correct the violation, visit the How to Comply page for instructions.  

Penalty Payment
  • Do not send cash.
  • Print the notice of violation number on the check or money order.
  • Only payments in full will be accepted.
  • A check or money order payable in US funds to the City of Seattle can be mailed to:

Seattle Department of Finance and Administrative Services
Re: Benchmarking Penalty Payment, Treasury Department
PO Box 34214
Seattle, WA 98124-4214

Payment can also be made in person at the Seattle Municipal Tower, 700 5th Ave., Lobby Payment & Information Desk (4th Floor), Seattle, WA or at Suite 4250 (42nd floor).  

Additional Fines

A building owner may also be fined for submitting an inaccurate performance report or for failing to disclose energy performance upon request. In addition, a tenant that fails to provide information necessary for a building owner to benchmark may be subject to the fine.  

First violation: $150 fine
Subsequent violations: $500 fine  

For additional questions or to report a request for an energy disclosure report from a building owner that has not been responded to, please contact:  

Angie Bartlett
206-684-3139
EMAIL: angie.bartlett@seattle.gov