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Guide to the Archives of the City of Seattle

Record Group 3600
Human Services Department

An Office of Human Resources was established in 1971 in the Executive Department to develop, implement, and manage social services for low-income and disadvantaged residents of Seattle. In 1973 it was replaced by the Department of Human Resources. DHR administered family and youth services programs, senior citizen services, community service activities, the Seattle Veterans Action Center, and the Comprehensive Residential Weatherization Program. Federal, state, and local grants comprised two-thirds of the department's operating budget. Passage of the 1986 Low Income Housing Levy increased the City's funding and policy role in housing issues. In 1991, the agency name was changed to the Department of Human Services. A year later, the Department of Housing and Human Services was created, incorporating the City housing programs and Community Development Block Grant administration from the recently abolished Department of Community Development. DHHS programs included aging services, family and youth services, housing and community services, human services, and the City's education office. In 1999, the Office of Housing was established as an independent agency and DHHS was reorganized as the Human Services Department.


3600-01
Department Reorganization Records

1990-1992
0.2 cubic foot

Correspondence, reports, organization charts, mission statements, and proposed models regarding the dissolution of the Department of Community Development and the reorganization of its functions into the Department of Neighborhoods and the Department of Housing and Human Services.

SMA


3600-02
Director's Records

1971-2004
39.2 cubic feet

Files of the Director of the Human Services Department, including records of the Deputy Director, 1998-2003, and the Public Information Officer, 1990-2004. Files include correspondence, subject files, reports, budget files, audits, grant files, organizational charts, conference materials and photographs concerning the Department’s efforts to provide social services, assistance and advocacy for Seattle residents, especially children, youth, elderly, veterans, immigrants, homeless, low-income, and disadvantaged citizens. Topics include racial discrimination, housing, education, Head Start, youth employment, weatherization assistance, community development block grants, community service centers, and the Seattle Veteran's Action Center. Also included are files of the Mexican American Legal Defense and Education Fund and other Chicano organizations in which Director Theresa Aragon Valdez took an active role. Directors’ records for 1990 through 1993 are missing.

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3600-03
Departmental Publications

1975-2004
0.4 cubic foot

Newsletters and brochures produced by the Department of Human Resources, the Department of Housing and Human Services, and the Human Services Department.

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3600-04
Connections (Newsletter)

1991-2000
0.2 cubic foot

Newsletter for department employees covering projects, programs, and personnel news.

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3600-05
Elder Affairs (Newsletter)

1976-1982
0.2 cubic foot

Newsletter produced by the Division on Aging and distributed to senior citizens and other interested members of the community. Includes articles on aging and disability issues, programs and services for the elderly, profiles of local seniors, and letters to the editor.

SMA


3601-01
Neighborhood Planning Records

1997-2003
1.6 cubic feet

Subject files relating to planning efforts by the Human Services Department. Topics include planning for the areas of Link Light Rail Stations, and cluster meetings on community development and human services. Also included are project files containing memoranda, emails, draft documents and other material of the City’s Neighborhood Planning Review and Response Team concerning planning policies and recommendations for individual neighborhoods.

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3602-01
Grant Management Records

1973-1983
0.6 cubic foot

Records of the Financial Manager for the Department of Human Resources consisting of audits, grant awards, correspondence and financial statements concerning grants received by the Department. Grants included community program grants from the U.S. Community Services Administration, work training grants from the King-Snohomish Manpower Consortium and others.

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3605-01
Domestic and Sexual Violence Prevention Office Records

1991-2004
0.8 cubic foot

Records of an office that was founded in 1995 to direct the City’s response to domestic violence and sexual assault. Records include a timeline of the DSVPO, tracing its history from its origins to 2004; records of the Domestic Violence Council and Domestic Violence Task Force; scripts, correspondence and booking information regarding a play, “Lisa loves Charlie, OK?” which was performed by the Municipal Light and Theater Company to heighten awareness about domestic violence; and subject files.

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3610-01
Seattle-King County Advisory Council on Aging Minutes and Meeting Materials

1979-1988
2.0 cubic feet

The Seattle-King County Planning Council on Aging was established in 1973 in cooperation with King County and the United Way, evolving from a United Way Council on Aging created in 1956. The name was changed in 1984 to the Seattle-King County Advisory Council on Aging, and again in 1998 to the Seattle-King County Advisory Council on Disability and Aging Services. The Aging and Disability Services unit of Seattle's Human Services Department serves as the City's sponsor and liaison for the council.

Records for the Seattle-King County Advisory Council on Aging include meeting agendas and minutes, along with background materials for meeting preparation and discussion. These materials include by-laws, membership lists, committee reports and other supporting materials. Topics addressed include transportation (including taxi and bus fares), housing, health, outreach, advocacy, planning and related legislative issues. Calendars for each month include committee meetings, other forums and events, and Advisory Council meetings. Background material includes minutes for Washington State Council on Aging Meetings.

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3610-02
Division on Aging Sponsors Minutes and Meeting Materials

1984-1985
0.2 cubic foot

Created in May 1971, the Division on Aging developed and maintained a comprehensive and coordinated planning and service delivery system for older citizens of Seattle and King County. It is sponsored by the City of Seattle, King County and United Way of King County and administers the Mayor’s Office For Senior Citizens. In 1998 its name changed to the Division of Aging and Disability Services.

Records in this series document regular meetings of represntatives from the Division's sponsor organizations. Materials include meeting agendas and minutes, along with background materials for meeting preparation and discussion. These documents include budget information, correspondence, accounts of community forums and meetings with providers, and reports on relevant issues.

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3611-01
Division On Aging Director's Records

1974-1994
4.6 cubic feet

Created in May 1971, the Division on Aging developed and maintained a comprehensive and coordinated planning and service delivery system for older citizens of Seattle and King County. It is sponsored by the City of Seattle, King County and United Way of King County and administers the Mayor’s Office For Senior Citizens. In 1998 its name changed to the Division of Aging and Disability Services.

Records include correspondence, subject files, reports, and audits. Subjects include allocation of resources to providers of senior services. Other issues affecting seniors, including adult day care, long-term care, health care and senior employment are also documented. Also included are records concerning local preparations for the 1981 White House Conference On Aging, including a series of community forums throughout King County.

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3611-02
Case Management Program Records

1994-1999
1.0 cubic foot

The Aging and Disability Services Case Management Program coordinated and managed in-home services for low-income older persons. The Program also provided assessments of older and disabled clients, addressing health and functional abilities, as well as eligibility factors for in-home services. Records include subject files, client surveys, reports and meeting files, primarily concerning the Hope For the Elderly Independence Program, a joint program with the Seattle Housing Authority which provided low-income elderly with a housing subsidy and assistance in obtaining goods and services needed to remain independent.

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3615-01
Mayor's Office for Senior Citizens Agency Publications

1985-2010
0.2 cubic foot

Publications produced by the Mayor's Office for Senior Citizens. Includes the "Senior Spotlight" newsletter (name changed to "Spotlight" in 2002) as well as brochures describing the agency's services, outlining employment resources, and directing seniors to discounts.

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3618-01
Community Development Block Grant Administration Records

1974-2000
4.8 cubic feet

Community Development Block Grants, funded by the U.S. Department of Housing and Urban Development, were first issued to Seattle in 1975. The Department of Community Development, and later the Human Services Department, administer the program and distribute Seattle's grant funds to the city agencies and community-based social service organizations that carry out the projects. Block grant programs in the city are concentrated in low income neighborhoods and focus on housing rehabilitation; extension of human services such as child care, nutrition, victim advocacy, medical services, employment and training; and neighborhood improvement through economic development. Records include correspondence, allocation information, reports, planning files, project lists, departmental agreements, financial records, outreach files, and photographs relating to administration of the Community Development Block Grant program. Records primarily document Department of Human Resources or Department of Housing and Human Services block grants, including the Emergency Shelter Grant Program, Survival Services and housing projects. Other topics include the transition of the City’s housing programs to the Office of Housing. Included also are records of the Department of Community Development and Comptroller relating to CDBG administration and accounting.

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3618-02
Community Development Block Grant Project Records

1981-1991
7.0 cubic feet

Correspondence, reports, program plans and project summaries, financial monitoring records, and letters of authority to expend funds for block grant funded programs. Seattle's block grant programs concentrate in low income neighborhoods and focus on housing rehabilitation; extension of human services such as child care, nutrition, victim advocacy, medical services, and employment and training; and neighborhood improvement through economic development.

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3618-03
Community Development Block Grant Grantee Performance Reports

1988-1999
0.4 cubic foot

Community Development Block Grants, funded by the U.S. Department of Housing and Urban Development, were first issued to Seattle in 1975. The Human Services Department administers the program and distributes Seattle's grant funds to the city agencies and community-based social service organizations that carry out the projects. Block grant programs in the city are concentrated in low income neighborhoods and focus on housing rehabilitation; extension of human services such as child care, nutrition, victim advocacy, medical services, and employment and training; and neighborhood improvement through economic development. Reports were submitted to the U.S. Department of Housing and Urban Development to document progress on activities and programs funded by Community Development Block Grants. The reports include detailed lists of grant-funded projects and assessments of progress made, as well as citizen comments and descriptions of citizen participation efforts. Activity summaries show the status of funds, demographic breakdowns of project beneficiaries, statistics for housing assistance programs, and other data about the projects and their results.

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3620-01
Children, Youth And Family Services Division Director’s Records

1986-2002
3.6 cubic feet

Files of the Director of the Children, Youth and Family Services Division, including correspondence, subject , budget and program files concerning the Division’s mission to meet the needs of families, youth and children through the provision of services in education, employment and training, child care, health, nutrition and youth development. Subjects include the administration of community development block grants and other federal and state resources; provision and administration of Head Start and Early Childhood Education Assistance Program services; programs for low-income and at-risk youths; and the Seattle Coalition For Youth, an anti-gang coalition. Included also are board minutes and other records of Girls Incorporated of Puget Sound.

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3620-02
Families and Education Levy Oversight Committee Records

1990-1996
0.8 cubic foot

Minutes, agendas, correspondence and related material of a committee formed after passage of the Families and Education Levy in 1990. Committee membership was composed of the Mayor, School Superintendent, City Council representative, other public officials and citizen representatives. The responsibilities of the committee were to advise and make recommendations concerning budgets, expenditures, priorities and programs; to provide direction regarding community involvement; and to establish linkages between the City, the School District and community entities.

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3620-03
SafeFutures Program Records

1995-2002
4.4 cubic feet

Seattle SafeFutures was a five-year grant-funded program whose goals were to prevent and control juvenile violence and delinquency in targeted communities; to develop effective service delivery systems for at-risk and delinquent youth and their families; and to build community capacity to institutionalize and sustain that service delivery. Funded by approximately seven million dollars in grants from the U.S. Department of Justice Office of Juvenile Justice and Delinquency Prevention, SafeFutures was a multi-jurisdictional, public-private initiative. Governmental partners included King County Department of Youth Services, Seattle Police Department, Seattle Public Schools, Seattle-King County Department of Public Health, and Seattle Department of Housing and Human Services, the grantee. A community planning board was established consisting of leaders from public and private organizations that provided funding, planning and policy development, and service delivery to youth and families involved in or at risk of becoming involved in the juvenile justice system.

Among the SafeFutures programs was funding community-based agencies involved in a variety of approaches to reducing youth involvement in crime. A significant portion of this funding went to programs whose efforts were directed at populations underserved by existing preventive and juvenile justice services: girls, recent refugees and immigrants, and serious and violent youth offenders. Among the projects funded by SafeFutures were Cambodian Girls' Group, Big Sisters Mentoring Program, Sister to Sister Project, Sibling Support Program, Save Our Sisters, Asian/Pacific Islander Diversion Parent Outreach and Support, SafeFutures Youth Center, King County Work Crew, Back to School Program, Back to School Youth Employment Project, and Juvenile Rehabilitation Administration Mentoring.

The SafeFutures records include nine broad categories of materials including organizational records and correspondence, grant applications, Community Planning Board meetings, Interagency Staffing Group meetings, strategic planning files, reports on community-based projects, records related to collaboration on the King County Juvenile Justice Operational Master Plan, miscellaneous reports, and local and national evaluation reports.

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3621-01
City Learning Team Records

1986-1989
0.8 cubic foot

Correspondence, evaluations, reports, and statistics regarding a project designed to decrease the ninth grade drop-out rate at Seattle high schools. City employees were recruited to be tutors. The goals of the project were to decrease the drop-out rate by ten percent, raise student grades to 2.0 so they could participate in school activities, and to assist students in earning a minimum of five credits so they could enter tenth grade with their peers.

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3621-02
Homeless Children's Network Records

1987-1992
1.6 cubic feet

Correspondence, reports, agreements, and grant proposals for a federally funded project to develop a system for integrating homeless children into community based child care centers. Also includes Planning/Advisory Group minutes, correspondence, rosters and related material, as well as notes, testimony and draft bills regarding legislation to provide State funding for homeless child care. The project provided 3,256 days of child care for homeless children in two community sites in 1990 and in 1991 mobilized a state-wide coalition that successfully lobbied the state Legislature for over one million dollars for homeless child care. The Department contracted with a non-governmental social service agency to continue network services following completion of the federal grant.

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3622-01
Family Support Unit Records

1991-2002
4.2 cubic feet

Project and subject files of a unit in the Department’s Family and Youth Services Division that was responsible for programs to strengthen and support families and administer Families and Education Levy funding. Programs included family support centers, the Family Support Worker Program, and programs to involve parents in the education of their children. Programs to assist families of immigrants included the Asian/Pacific Islander Parent Education Project, the Immigrant and Refugee Family Support Project, and the New Citizen Initiative. Also included are records concerning administration of the Seattle Community Public Health and Safety Network, which was one of the networks created by the State Legislature to involve citizens in improving local conditions for children and families.

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3623-01
Child Development Program Records

1986-20022
2.8 cubic feet

Files of the Manager of Child Development Programs, including subject files, project files, conference and seminar records. Programs focused on child care, early childhood education and out-of-school care for school-age children. Projects were funded by the Families and Education levies and grants and included the Seattle MOST (Making The Most Of Out-Of-School Time) Initiative and Project Lift-Off.

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3623-02
Head Start/Early Childhood Education and Assistance Program Records

1984-1995
8.8 cubic feet

Records of a child development program for preschool children from low-income families. Funded with money from federal, state and local governments, the program offered comprehensive services, including education, health, nutrition, and social services, through contract agencies at sites throughout Seattle. Begun as the Head Start Program, the name changed to Head Start/Early Childhood Education and Assistance Program in 1987 to reflect State ECEAP funding. Records include subject files, monitoring reports, photographs, parent policy committees, and records of the Head Start/ECEAP Policy Council.

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3623-03
Child Care Staffing Task Force Records

1989-1995
1.0 cubic foot

Subject files, minutes and reports of a 15 member task force created by Mayor Norm Rice and the City Council in 1992 to study issues of inadequate child care worker compensation and benefits, as well as child care quality, accessibility and affordability. Task Force members represented parents, labor, business, economics, government, foundations, child care teachers and directors.

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3624-01
Upward Bound Records

1979-1999
1.2 cubic feet

Upward Bound, a college preparatory program for high school students funded by the U.S. Department of Education, has been a City program since 1977. It is aimed at ethnically diverse, low-income students who may become first-generation college graduates. The goal is to ensure equal educational opportunity by generating in students the knowledge, skills, and motivation necessary to complete postsecondary education. In addition to six weeks of summer school, participants have access to many services and activities during the academic school year, such as tutorial support, personal counseling, and mentoring.

The Upward Bound Records include staff meeting minutes and reports, as well as materials documenting project planning, staff training and education, and cooperation with universities. Budget and grant records are useful in documenting the program and its goals. The series also includes a photo album and photographs from the summer schools.

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3625-01
Community Services Division Director’s Records

1980-1989
5.8 cubic feet

Files of the Director of the Community Services Division, including correspondence, subject and program files concerning the division’s mission to develop, implement and manage the provision of social services to residents of Seattle, especially disadvantaged and low-income individuals. Programs include Community Service Centers, the Seattle Veterans Action Center (SEA-VAC), Low-Income Weatherization Assistance, and P-Patch. Also included are files regarding its Emergency Services Project, which provided coordination and support for emergency food and shelter services.

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3626-01
Community Services Division Digital Photographs

2005
82 digital images

Photographs documenting community organizations, such as: the Operational Emergency Center, the West Seattle Food Bank, and FareStart, receiving Community Development Block Grant awaeds presented by Mayor Nickels and Washington State Representative Jim McDermott. Content also includes photographs of Mayor Nickels, Seattle City Councilmember Tom Rassmussen and other guests celebrating the grand re-opening of the Compass Center in downtown Seattle.

3626-01 in the Photograph Index


3627-01
Weatherization Assistance Program Records

1979-1991
2.4 cubic feet

Records of an office that oversaw the City’s Residential Weatherization Assistance Program which delivered weatherization services to low-income households. Assistance for weatherization improvements of houses and apartment buildings consisted of grants and loans for insulation, caulking, hot water heater jackets and other services. Records include correspondence, plans, reports, policies, grant information and subject files.

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3627-02
Weatherization Assistance Program Outreach Records

1980-1994
3.4 cubic feet

The Weatherization Assistance Program Outreach Unit was formed in 1982 to publicize the City’s weatherization services, especially to low-income households. Records consist of subject files and marketing materials, including newspaper ads, promotional brochures, media packets, research, and marketing plans. Also included is material regarding the reorganization of the Outreach Unit as the weatherization program name changed to Energy Conservation Program in the newly formed Department of Housing and Human Services in 1991.

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3628-01
Homelessness and Hunger Annual Survey Reports

1987-2004
0.2 cubic foot

Annual surveys describing homelessness and poverty in Seattle. Topics addressed included demographics of the homeless population, the city's shelter capacity, funding sources, and use of food programs. Surveys were distributed by the U.S. Conference of Mayors, which then collected the data from participating cities and noted national trends and issues.

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3631-01
Seattle Veterans Action Center Records

1971-1981
2.2 cubic feet

The Seattle Veterans Action Center was established in 1971 to provide coordinated readjustment assistance to veterans, especially minority, disadvantaged and disabled Vietnam war veterans. Services included job referrals; education, job and benefit counseling; emergency services and discharge review. Records include subject files, grant files, photographs, public information files, and reports. Subjects include amnesty for war resisters, creation of the Center, funding, and the Mayor's Committee To Aid Returning Veterans.

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3631-02
Seattle Veterans Action Center Correspondence

1971-1979
0.6 cubic foot

Chronological correspondence of the Seattle Veterans Action Center. Correspondence is mostly outgoing.

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3635-01
Office of Program Development and Management Support Records

1982-1990
1.2 cubic feet

The Office of Program Development & Management Support supported the delivery of social services through data collection, analysis, planning and solicitation of resources for the Department’s programs.

Primarily records of the Resource Development Unit, including correspondence, reports, subject files and related material regarding children and youth issues, as well as refugee assistance, especially the Mt. Baker Apartments Project which served mostly Southeast Asian immigrants. Also included are board of director materials of the Food Lifeline, an organization which acquires and distributes food to food banks and meal programs.

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3637-01
Sand Point Community Housing Project Records

1992-1997
0.8 cubic foot

Memos, leases, grant applications, minutes and agreements relating to City plans to acquire a portion of Naval Station Puget Sound at Sand Point for transitional housing for homeless persons. Includes minutes and other material of the Sand Point Community Housing Association which had designated responsibility for management and coordination of homeless services at Sand Point facilities.

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