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Guide to the Archives of the City of Seattle

Record Group 1801
Office of the City Clerk

The City Clerk maintains the City's legislative records, official filings, and the Seattle Municipal Archives; keeps the minutes of City Council meetings; and provides information services to City agencies and the public. Seattle's first City Charter allowed for a Clerk of the Common Council to be elected by the Council. In 1875 the position of City Clerk became elective and remained so until 1896 when the new Charter designated the Comptroller ex-officio City Clerk. The Comptroller served as City Clerk through 1992. A 1991 City Charter amendment transferred the Comptroller's function to the Department of Finance and the City Clerk's Office became a division of the Legislative Department effective in 1993.


1801-01
City Charters

1869-2006
1.0 cubic foot

The City Charter documents the legal status of the City, defines its powers and physical boundaries, establishes the responsibilities of city officials, and records the required functions of city agencies. Seattle's first charter was passed by the Territorial Legislature in 1869; subsequent new charters were passed by vote of the citizens in 1890, 1896, and 1946. The original charter is in the State Archives in Olympia. The current city charter is available online.

SMA
Container List


1801-02
Ordinances

1869-present
362 cubic feet

Permanent laws of the City passed by City Council and signed by the Mayor. Includes ordinance number, title, text, date passed, and signatures. In some instances, background correspondence and affidavits of publication are filed in the ordinance jackets. Most ordinances from number 1 to 254 are not extant. Ordinances 255 to 1068 are found in bound volumes. All other ordinances are microfiched and hardcopy is arranged numerically in boxes.

SMA/RA
Index


1801-03
Ordinance Indexes

1882-present
8.0 cubic feet

An automated index is maintained by the Office of the City Clerk. It includes ordinance title, council bill and ordinance numbers, date the bill was introduced, the date it passed, the date the mayor signed it, and the City Council Committee that reviewed the legislation. From 1995 forward, the index includes searchable full text of the ordinance. The old manual back-up indexes date from 1882-1992 and are found in two formats. Three volumes index bound/engrossed ordinances for 1882-1984 beginning with ordinance 255. Volumes 1 and 2 include subject, ordinance number, volume and page. Volume 1A has an additional section with a few specific subject headings related to City functions and services (e.g., Nuisances, Pound, Sewers, etc.). A card index covering 1909 - present is divided into seven sections: firms and corporations, funds, general subjects, named streets, plats, individuals (discontinued), and unplatted land. The cards also index resolutions and council bills and to a limited degree, related Comptroller Files.

SMA


1801-04
Ordinance Amendment Card Index

1973-1992
1.5 cubic feet

This card file lists all legislative action which amends, supercedes, repeals, or in some other way affects an ordinance. It is not a true index as the cards are arranged by ordinance number. This index has been superceded by the City Clerk's automated ordinance index.

SMA


1801-05
Ordinance/Council Bill Cross-Reference Cards

1881-1988
8.0 cubic feet

These cards list ordinances in numerical order with a short title, Council Bill number, and date approved. Information is sketchy between 1883-1910. Included are some entries from Ballard, Columbia City, and Georgetown.

SMA


1801-06
Municipal Code

1884-present
6.0 cubic feet

The Seattle Municipal Code codifies all general ordinances currently in effect. The Code is indexed by subject and arranged by title, chapter, and section.. Predecessors to the Municipal Code include numerous compilations of City ordinances published between 1884 and 1938, often organized in subject arrangements. These earlier compilations were referred to variously as General Ordinances or Codes. The Office of the City Clerk maintains an automated, full text index to the Municipal Code.

SMA


1801-07
Council Bills

1890-present
36.0 cubic feet

Council Bills are draft ordinances processed by the City Clerk for introduction to City Council. If passed and signed by the Mayor, they become ordinances; if not passed, they remain Council Bills. Bills from 1890-1906 are arranged in two-year series with duplicated numbers. From 1906, arrangement is numerical.

SMA
Indexes


1801-08
Council Bill Logs

1898-1992
19.0 cubic feet

Numerical log or register of Council Bills arranged in three forms. Early logbooks (1898-1922) include Council Bill, title, and date of introduction. A card file (1906-1954) contains CB number, ordinance number if applicable, title, reference to City Council minutes, and disposition of the bill. Current logbooks (1955-present) include CB numbers and titles, ordinance number if applicable, committee referrals, reading dates, and disposition.

SMA


1801-09
Resolutions

1890-present
102.6 cubic feet

City legislation of an administrative or administrative nature, or expressing policy. Resolutions are passed by City Council and may carry the Mayor's signature as an endorsement. Arranged numerically with some early duplicate numbering because resolutions were maintained in two-year series from 1890-1906 with each series beginning with number 1. Beginning with series 1906, resolutions are on microfiche or microfilm cassette.

SMA
Indexes


1801-10
Resolutions Register

1890-1992
3.0 cubic feet

One volume(1890-1906) is an index divided into three sections: numerical with references to bound volumes of resolutions, a broad subject index, and a more detailed subject index that also refers to the bound volumes. A card file (1907-1958), arranged numerically, includes description, reference to Council minutes, and general remarks. From 1958, the Resolutions Register contains the number, title, committee referral, and disposition. This series is superceded by the City Clerk's automated Resolutions Index.

SMA


1801-11
Index to Council Resolutions

1890-1906
1 volume

Index to Resolutions in Series 1890 through Series 1904. This record indexes the bound volumes of Resolutions and is divided into four sections: 1) cross-references Resolution number to volume and page; 2) detailed subject index; 3) broad generic subject index; and 4) index to street improvements. Entries include subject term, resolution number, volume number, and page.

SMA


1801-12
City Council Minutes

1881-present
133 volumes

Official proceedings of the Seattle City Council. Includes dates, members present, and actions taken. Council minutes do not record debate on issues. Separate volumes were kept for both Houses during Seattle's experiment with a bicameral council (1890-1896). Arranged chronologically in volumes. Duplicated on microfiche.

SMA/RA
Indexes


1801-13
Index to Council Proceedings

1896-1910
2 volumes

One volume is divided into five sections: three sections cross-reference Council Bill, Resolution, and Ordinance numbers to volumes and pages of the minutes; and two sections cross-reference by subject. The second volume indexes volumes 12-21 of the minutes chronologically by broad subject headings.

SMA


1801-14
Significant Voting Record

1980-1996
0.2 cubic foot

Tabulation of legislation "of significant public interest." Includes Council Bill, Comptroller File, or Resolution number; Ordinance number, if applicable; date of Council action; title of legislation; significance of the issue; and each Councilmember's vote. No log was maintained from 1986 to 1992.

SMA


1801-15
City Charter Revision Project Records

1974-1985
0.2 cubic foot

Reference materials collected by Comptroller for basis of proposing City Charter revisions. Includes City Charters, correspondence, reports, and discussion papers. Some copies from the Board of Freeholders records. Project was never completed.

SMA


1801-16
Ordinance Codification Project Records

1935-1936
0.2 cubic foot

Correspondence, memoranda, notes, and financial records relating to the WPA Project (#201) to codify Seattle City ordinances.

SMA


1801-17
Commission of Fifteen Freeholders Records

1926
0.2 cubic foot

The Commission was established to draft a new City Charter and submit it to the electorate. Records include minutes of Commission meetings, a copy of the proposed charter, and internal committee assignments. The proposed charter was defeated.

SMA


1801-18
Memorandum of Records of Ordinances

1881-1890
1 volume

A log used in tracking actions taken on legislation. Includes ordinance number; title; adoption date; vote by councilmembers; dates approved, published, and filed with City Clerk; page ordinance appears in Council minutes; and page ordinance appears in volume of engrossed ordinances. Volume includes ordinances 238-1386.

SMA


1801-19
Record of Ordinances

1869-1902
2 volumes

Numerical listing of ordinance titles. Arranged by ordinance number and including title and date approved. Handwritten, marginal notes indicate repeal dates when applicable. Volume 1 includes ordinances 1-5182; volume 2 includes ordinances 5183-8489.

SMA


1801-20
City Budgets

1927-present
4.0 cubic feet

Annual budget and salary ordinances adopted by City Council. Includes program summaries, program highlights, and significant plans for the budget year or biennium.

SMA
Box List


1801-21
City Charter History and Reference Materials

1941-1977
0.8 cubic foot

Correspondence, Charter amendment text, reports, and pamphlets relating to the history and development of amendments to Seattle's City Charter. The records includes governance studies by local civic organizations and the Board of Freeholders (1974-1975) materials. The bulk of these records date from the mid-1960s to 1977 with the largest portion related to the proposed Freeholders Charter that was defeated in the 1975 municipal election.

SMA
Folder List


1801-23
Issue Notebooks

1970-1990
4.4 cubic foot

Notebooks and binders covering a variety of issues relevant to nearly all core functions of City government. Most of the notebooks were compiled for City Council members to provide background information for pending legislation. A large number of the notebooks are from Tim Hill, Jeanette Williams, and George Benson.

SMA
Folder List


1801-24
Manuals and Directories of Municipal Government

1908-1965
0.2 cubic foot

Unofficial lists of City officials in pamphlet form. Some lists were compiled by the Office of the Comptroller, others provide no author. Some pamphlets include all City officials and their office addresses, boards and commissions, City Council committees, and Council Rules. The run is incomplete; there is not a directory for each year.

SMA


1801-77
City Council Bill Books

1997-2010
30.0 cubic feet

Council Bill Books are materials before Council during Full Council Meetings to assist in the decision making process. The Bill Books can contain lists of council bills for introduction and referral, copies of council bills, exhibits for council bills, and analyses prepared by central staff on specific issues. Additional non-legislative items may be included as well, depending on the agenda. Agendas are sometimes included. Agendas for Full City Council Meetings can also be found in 4600-05 from 1976 to 1992 and online from 2002 to the present.

SMA
Folder List


1801-87
Gasoline and Fuel Oil Tank Bonds

1933-1982
2.4 cubic feet

Surety bonds for maintenance and use of gasoline or other fuel oil tanks in or on a public place such as under a sidewalk, street, or alley. Includes bond number, name of owner, locations of property, and general agreement. Similar bonds filed before 1933 are in the Clerk File (1802-01).

SMA


1801-88
Code Collection

1901-1991
11.6 cubic feet

Collection of various City codes filed with the City Clerk. Includes building, plumbing, electrical, fire, zoning, boiler, flammable liquid, and mechanical codes, among others. Also includes standard specifications and the 1936 compilation of general ordinances.

SMA


1801-92
Published Documents Collection

1884-present
140 cubic feet

Published documents created by or for City agencies. Includes reports, studies, environmental impact statements, master plans, and audits. Also included are City Charters, published ordinances, the Comprehensive Annual Financial Report for the City, and City budgets and Capital Improvement Plans. The document collection is compiled from many sources and are complemented by documents located and described in several other record series.

SMA
Index


1802-01
Clerk Files

1895-1990
450 cubic feet

This records series consists of materials placed "on file" with the City Clerk as an official City file. Types of records include affidavits, agreements, audits, applications, appointments, contracts, correspondence, annual reports, Mayor's messages and vetoes, petitions, policies and procedures, City publications, legislation background materials, etc. These records can be generated by elected officials, City agencies, and the general public. Arranged numerically beginning in 1895 with number 1. Formerly called Comptroller Files.

SMA
Indexes


1802-02
Clerk File Index

1904-present
13.0 cubic feet

An automated index is maintained by the Office of the City Clerk. It includes Clerk File number, title, date introduced to City Council, date filed with the City Clerk, and, if applicable, City Council committee reviewing file, date of City Council action, and vote. The old manual back-up indexes date from 1904-1992 and include five volumes for the years 1904-1947 and a card file for 1947 to the present. The volumes are indexed alphabetically with five subheadings for each alphabetical section: Persons, Streets and Avenues, Firms and Corporations, Alleys and Additions, and Miscellaneous Subjects. Entries include CF number and description. The card file is a more methodical index with subject cross-references. It is divided into five broad categories: Additions, Avenues and Streets, Unplatted Townships, Firms and Corporations, and a General Subject Index. Formerly called Comptroller File Index.

SMA


1802-03
Clerk File Logbooks

1895-1992
38 volumes

This numerical log beginning with CF number 1 (1895) includes number, description of the file, filing date, disposition of the file when City Council action is required, and, more recently, committee referrals. Formerly called Comptroller File Logbooks.

SMA


1802-04
General Files

1874-1914
12.0 cubic feet

Correspondence, petitions, license applications, surety bonds, claims, contracts, specifications, ordinance copies, and complaints originally filed with the City Clerk. This is an earlier version on the Comptroller File. Records are generally filed alphabetically by name of creator or by subject. Bulk dates for this series are 1883-1902.

SMA
Index
Finding Aid


1802-05
Index to City Officials and Employees

1890-1904
1 volume

Alphabetical index to "Personal Files." Includes file number, name, and position.

SMA


1802-06
Personal Record Files

1890-1904
6.0 cubic feet

These files contain various personnel actions collected together for an individual in a "Personal Record" jacket. Records can include appointments, official bonds, oaths of office, examinations, applications, and resignations. Arranged by file number.

SMA


1802-07
City Officials Project

1869-present
0.2 cubic foot

This project was designed to compile lists of all department heads and elected officials, including dates of service, from creation of a City agency to the present. Completed lists include Mayors, City Council, City Attorney, Comptroller, Treasurer, Police Chief, Parks Superintendent, and Superintendent of Lighting. Also included are notes from City Charters relating to City officials and departments.

SMA


1802-08
Register of Appointments

1890-1908
2 volumes

Lists of elected officials and appointments to City positions and committees. Arranged chronologically.

SMA


1802-10
Official Publications Scrapbook

1892-1893
0.2 cubic foot

Newspaper clippings of published ordinances and resolutions, mayoral vetoes, election returns, official notices, and other city business. Of particular interest is a published registration list of legal voters in Seattle by ward and precinct for the 1892 election.

SMA


1802-A1
Annexed Cities Annexation Documents

1905-1910
0.2 cubic foot

Petitions for annexation, certificates of annexation, incorporation certifications, and reports on proposed consolidation of services for the small cities that were annexed by Seattle between 1906-1910. Includes Ballard, Columbia, Dunlap, Georgetown, Ravenna, South Park, South Seattle, Southeast Seattle, West Seattle, and Yesler Precinct.

SMA
Folder List


1802-A2
Miscellaneous Annual Reports

1894-2007
0.8 cubic foot

Annual reports, primarily of City agencies, filed with the City Clerk, per City Charter requirement.

SMA
Folder List


1802-A3
Appointments and Oaths of Office

1896-1962
8.2 cubic feet

Appointments and oaths of office for officials, employees, and board/commission members whose positions require this formal process. Large numbers of "special patrolman" appointments were made during certain periods and events such as the 1919 general strike and various periods of labor unrest.

SMA
Box List


1802-A4
Assessed Valuations

1902-1984
0.8 cubic foot

Reports of assessed valuations and tax rates for cities, towns, and special taxing districts in King County; and certificates of assessed valuations for the City of Seattle.

SMA


1802-A5
Independent Audits

1918-1985
1.0 cubic foot

Independent audits of City agencies and programs conducted by external accounting firms. Records are primarily financial audits of public utilities.

SMA
Item List


1802-A6
Campaign Finance Reports

1907-1980
13.2 cubic feet

Financial and public interest reports filed by candidates for political office, PACs, or other organizations actively working in political campaigns. Since passage of a City Charter Amendment in November 1976, candidates and committees are required to file State Public Disclosure Commission reports (F-1) listing investments and creditors, Statement of Committee to Elect reports (C-1) listing treasurer and bank, and a statement of contributions received and expenditures (C-4). Prior to 1976, candidates were required to file statements of campaign expenses immediately following the election.

SMA
Folder List


1802-A7
Civil Service Commission Classification Specifications

1938
0.4 cubic foot

Job classification specifications compiled by Public Administration Service for the Civil Service Commission. Includes a schematic list of civil service job titles and a set of classification specifications that defines, illustrates, and evaluates the duties of the positions in each class.

SMA


1802-A8
Civil Defense Documents

1942-1964
0.8 cubic foot

Correspondence, reports, plans, and minutes related to civil defense activities in Seattle and King County. Includes documents pertaining to World War II defense planning by the Civilian War Commission.

SMA
Folder List


1802-A9
Civil Service Classification Commission Study

1915-1917
0.4 cubic foot

Correspondence, minutes, salary schedules, and job descriptions related to "properly" classifying the positions in Seattle's civil service system. The commission met for nearly three years before submitting its final report.

SMA


1802-B1
Certificates of Nomination

1896-1924
0.2 cubic foot

Certificates identifying candidates nominated to run in city elections. Elections up through 1910 were partisan and certificates were filed by political parties. Following a charter amendment in 1910, all municipal elections were non-partisan.

SMA
Folder List


1802-B2
Franchise Reports

1898-1986
2.8 cubic feet

Statements by franchise holders including name, character of franchise, length, date originally granted, original holder of franchise, date of franchise transfer (if applicable), officers of company or corporation, ordinance numbers granting franchise, and other information concerning the franchise. The bulk of reports relate to railroad and street railway franchises, but also include telephone and telegraph services, utilities, and fire alarm systems.

SMA
Folder List


1802-B3
Fire Marshal's Monthly Reports

1901-1961
2.4 cubic feet

Statistical reports on monetary loss due to fires, types of alarms, number and causes of fires, loss per cause per occupancy, and records of inspections and investigations of properties and incidents.

SMA
Box List
Finding Aid


1802-B4
Election Canvasses and Certifications

1895-1986
3.4 cubic feet

Tabulations and official certifications of municipal primary, general, and special elections. Includes oversized tabulations by ward and precinct for 1910-1922. Canvasses by City Council include official vote counts for candidates, and certifications by City Council and King County Elections are official designations of election winners.

SMA
Item List


1802-B5
Hearings Transcripts

1922-1980
3.2 cubic feet

Verbatim transcripts of hearings on issues including limited access highways, department head appointments, ethics and fair campaign practices, urban renewal, allegations of graft in government, and public utility regulation. Especially interesting are the 1924 hearings by the City Council's Departmental Efficiency Committee investigating corruption in the Seattle Police Department. Also includes petitions and notices related to the hearings.

SMA
Folder List


1802-B6
Emergency Supply Committee Records

1943-1946
0.4 cubic foot

Correspondence, receipts, inventories, and financial records of committee appointed to dispose of emergency supplies following World War II. Supplies purchased by the City during the war with War Chest funds were administered by the Red Cross. Following the War, these supplies were put up for sale; unsold items were donated to the Red Cross and the Seattle Health Department.

SMA
Folder List


1802-B7
Historical Landmarks Petitions and Designations

1955-1985
0.8 cubic foot

Petitions, correspondence, and designations of historical landmarks in Seattle. Landmarks are designated by the Landmarks Preservation Board.

SMA
Folder List


1802-B8
Initiatives

1906-1986
2.0 cubic feet

Petitions and reports on sufficiency of petition signatures on initiatives brought by the citizens of Seattle. Included is the 1908 Charter Amendment petition for direct legislation by initiative and referendum. An initiative is the citizens' right to initiate legislation or other measures to be voted on by the people.

SMA
Folder List


1802-B9
Health Officer Reports

1900-1901
0.4 cubic foot

Narrative and statistical reports on public health concerns including birth, mortality, and infectious disease reports, and milk inspections. Also includes statistics on plumbing inspections, quarantine reports, meat and other food inspections, slaughterhouse reports, and general sanitation reports.

SMA
Finding Aid


1802-C1
Highland Park and Lake Burien Railway Records

1903-1914
0.4 cubic foot

Minute book, original certificate share book, list of shareholders, transfer of shares, legislation, and deeds relating to sale of railway to the City in 1914. This was one of the earliest municipal ventures in street railway ownership.

SMA
Folder List


1802-C2
Mayors' Messages

1896-1985
5.2 cubic feet

Consisting primarily of vetoes of Council Bills, the Mayor's Messages also include annual messages to City Council, budget messages, executive orders, proclamations, and other various communications. The annual messages summarize accomplishments for specific years and also identify key issues for the Mayor in the coming year. Vetoes make up the bulk of the messages and illustrate significant issues dividing the Mayor and City Council. Liquor licenses, for example, were a frequent subject of vetoes through 1913, and railways and related issues can be following through the 1920s. Garbage collection is another issues that arises several times between 1903 and 1913. Of note is the quantity of vetoes submitted by Mayor Hiram Gill for the years 1910 to 1917. While the Mayor's messages, in many cases, reflect the tone of the relationship between the mayor and City Council, it should be noted that not all Council Bills were vetoed because of disagreement with the Council; some Council Bills were vetoed for purely technical reasons. Council Bill is abbreviated as CB throughout the record group. The messages are arranged chronologically by Mayor. Although a large percentage of Mayor's Messages are represented in this collection, it is not a complete set of the communications by the respective mayors for these years.

SMA
Folder List
Finding Aid


1802-C3
Miscellaneous Board and Commission Minutes

1944-2004
1.8 cubic feet

Proceedings of meetings of boards, commissions, committees, and special task forces. Includes minutes of permanent boards, etc., established by the City Charter and special committees, etc., appointed for a short duration. Does not include minutes of City Council.

SMA
Folder List


1802-C4
Police Department Women's Division/Night Patrol Reports

1934-1939
0.4 cubic foot

Brief reports regarding regular visits by women officers to dance halls, cabarets, pool halls, theaters, comfort stations, skating rinks, and beverage dispensaries. Includes information on numbers of intoxicated persons, curfew violations, "risque/vulgar" performances, and disorderly conduct. Arranged chronologically.

SMA
Finding Aid


1802-C5
Model City Program Contracts

1969-1974
3.4 cubic feet

Contracts and agreements with individuals and organizations for services offered through the Model City Program. Includes 434 contracts.

SMA


1802-C6
Official Names and Naming Proposals

1908-1986
2.0 cubic feet

Petitions and recommendations for and designations of official names or name changes for streets, parks and playgrounds, public buildings, and bridges in Seattle.

SMA
Folder List


1802-C7
Port Warden Reports

1900-1938
2.0 cubic feet

Statistical reports including tonnage and value of goods imported and exported through the port of Seattle. Information is organized by port of origination/destination and then by product.

SMA
Finding Aid


1802-C8
Department Efficiency Committee Documents

1910-1947
0.6 cubic foot

Correspondence and reports of the City Council committee responsible for investigating waste in city agencies and recommending efficiencies. The committee also reported on vice and corruption in city government.

SMA
Item List


1802-C9
Maps, Plans and Drawings

1910-1950
6.0 cubic feet

Architectural drawings and maps relating especially to City-owned property. Also includes maps and drawings of plats and housing developments. Of particular interest are blue prints of Sick's Stadium; maps and inventories of Puget Sound Traction, Light, and Power Company; and Zoning Commission maps that accompanied the first zoning code in Seattle.

SMA
Item List


1802-D1
Population and Census Data

1907-1981
0.4 cubic foot

Population studies, statistics, and census data primarily for Seattle and the metropolitan area. Includes reports on population of cities and towns in Washington State, population and housing trends in Seattle, and of special interest, the official census of the Town of West Seattle in 1907.

SMA
Folder List


1802-D2
Proposed City Budgets

1968-1986
2.0 cubic feet

Budget proposals drafted by the Mayor's budget office and submitted to the City Council for consideration. The City Council subsequently holds hearings, amends the proposed budget, and passes on the final decisions.

SMA


1802-D3
Public Development Authority Documents

1971-2001
3.6 cubic feet

Annual reports, financial reports and audits, minutes, charters, rules, and applications of public corporations known as public development authorities (PDA). PDAs are responsible for policy formulation and administration of certain public historic districts, public low income housing or housing rehabilitation programs, and economic development programs.

SMA
Folder List


1802-D4
Recalls and Impeachments

1906-1975
0.4 cubic foot

Petitions, certifications of signatures, reports, correspondence, and statements of expense regarding attempts to recall or impeach City officials. Includes the 1906 petition for a recall amendment to the City Charter.

SMA
Item List


1802-D5
Referenda

1913-1977
0.4 cubic foot

Petitions, certifications of signatures, and City Attorney opinions on referenda. A referendum is proposed or approved legislation that is referred through a petition process to the people for a vote.

SMA
Item List


1802-D6
Legislative Audits

1972-1983
0.6 cubic foot

Program and financial audits conducted by the Legislative Department's program evaluation analysts. In 1984, the audit function was taken over by the Office of the Comptroller; in 1994, it was moved back into the Legislative Department.

SMA
Folder List


1802-D7
Resignations and Removals

1897-1983
0.6 cubic foot

Written resignations by elected officials, board and commission members, and city employees; and notifications to City Council by the Mayor of the removal from office of executive department heads and board and commission members.

SMA
Folder List


1802-D8
Puget Sound Traction, Power and Light Company Maps and Property Inventory

1918
Over 500 Maps

The Municipal Street Railway System was formed in 1919 when the City purchased the Seattle street car rail lines of the Puget Sound Traction, Light and Power Company, Seattle Division. The property included franchises, contracts, and rights, rights-of-way, land, street railway track system, drawings for track system, bridges, trestles, and culvert construction, utility equipment, railway distributing system, tools, and buildings. Property was located throughout Seattle, including: Fremont, Green Lake, East Jefferson, Madrona, Madison Street, Yesler Way, James Street, North Seattle, Georgetown, Ballard and West Seattle. In addition to describing the property of Puget Sound Track, Light and Power, CF 72055 serves as an index to the prints and drawings that accompany the CF.

Researchers should also consult CF 72055 for descriptions of property, schedules of rights-of-way, franchises, contracts, agreements, bridges, units of equipment, railway poles, and other data. Individual maps in this record series are cataloged in the Map Index and can be found using the search term 1802-D8. All maps and drawings are described at the folder level. Drawings include the track system and equipment, as well as buildings, such as car barns and waiting stations. Of note are drawings of the Queen Anne Counterbalance in folder 5. Legal descriptions of the property being transferred to the City are also included in this inventory. Rolling stock freight, passenger and miscellaneous cars owned by Puget Sound Traction at the time of purchase by the City, are also listed in CF 72055.

SMA
Folder List
Finding Aid


1802-D9
Reports and Studies

1895-1986
25.2 cubic feet

Published and unpublished reports produced by City agencies or consultants for City agencies. These reports and studies concern all past and present activities, services, and controversies of City government.

SMA
Folder List


1802-E1
Specifications and Contracts

1914-1978
18.4 cubic feet

Specifications and bid documents for public works projects in Seattle or on City owned land. Often includes plans and contracts. Includes materials on Skagit River Power Project, Cedar River Watershed, Woodland and Jefferson Parks, Seattle Center facilities, Seattle Public Library, Tolt River Watershed, selected City office buildings, Model City projects, and other City sites. Records have been sampled.

SMA
Folder List


1802-E2
State Auditor's Examination Reports

1910-1986
15.2 cubic feet

Yearly financial audits of the City of Seattle and of its various agencies conducted by the Washington State Auditor's Office.

SMA
Folder List


1802-E3
Salary Commission Records

1928-1930
0.2 cubic foot

Correspondence, reports, charts and tables, minutes, organization charts, salary surveys, and salary schedules of the commission appointed by Mayor Frank Edwards to study and make recommendations regarding municipal salaries.

SMA
Folder List


1802-E4
Riplinger Deficit Audits

1907-1910
1.2 cubic feet

Audits by E.G. Shorrock and Co. CPAs of the "Comptrollers Incomplete Work Fund" and other departmental accounts with cash collection and disbursement authority. Audits were conducted following Comptroller Jonathan Riplinger's flight from the City after defalcation amounting to $68,178.91. Also included is a report by George F. Russell regarding his attempts to locate Riplinger and recover the funds, and audits by Lester, Herrick and, Herrick CPAs.

SMA
Folder List
Finding Aid


1802-E5
Board of Theater Supervisors Documents

1926-1963
0.4 cubic foot

Reports of board activities; petitions, protests, and other correspondence regarding shows at theaters and panorams; annual reports; and other material related to the Board. The reports are short, include discussions of the Board's activities for the year and a list of films previewed, plays checked and actions taken. Panorama activities were the subject of a separate subcommittee and reports are included for some years. Subjects include licensing of theaters and censorship. The Board was formerly known as the Board of Theater Censors

SMA
Folder List
Finding Aid


1802-E6
Traffic Violations Bureau Monthly Reports

1935-1962
0.6 cubic foot

Monthly reports of the Traffic Violations Bureau. Includes number of traffic and parking tickets issued, the number of tickets cleared, record of court cases, and amount of bail and fines paid. Reports do not include violations booked through the police department such as drunken driving and hit and run accidents.

SMA


1802-E7
Skagit River Railway Survey Books

1926
0.4 cubic foot

Transit books, level books, and peg books of levels compiled by city engineers during surveys of the Skagit River Railway. Also includes survey books of east side transmission lines of the Skagit River Power Project. Books contain surveyors notes and drawings. F.F. Nicholas was project engineer. Volume Five of the Level Books includes cover title "Precise Levels Diablo to Rip Raps."

SMA
Volume List


1802-E8
Alaska-Yukon-Pacific Exposition Documents

1908-1909
0.2 cubic foot

Petitions, requests, agreements, and resolutions related to vendors, water system, special police, comfort stations, and property disposition during and after the Alaska-Yukon-Pacific Exposition (AYPE). The AYPE was Seattle's first "world's fair" and was held on the present grounds of the University of Washington.

SMA
Item List


1802-E9
City Seal Documents

1899-1982
0.5 cubic foot

Correspondence, copies of ordinances, newspaper articles, and graphic materials related to the official seal of the City of Seattle. Included are records of proposals for new official seals, previous seals, and the art work from a City-sponsored contest to create a new seal. The current official seal was adopted in 1937.

SMA
Item List


1802-F1
Department of Administrative Services and General Services Department Annual Reports

1970-1993
0.2 cubic foot

There are five annual reports for General Services dating from 1970 to 1979. They include brief narratives of each of the divisions, summary statistical information, and an overview of the data processing services of the City. The Department of Administrative Services annual reports, especially those in the early 1980s, are very brief. The 1985 report contains information regarding the City's computer and communications systems. Researchers should also consult the Archives Documents database.

SMA
Folder List
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1802-F2
Board of Adjustment Annual Reports

1957-1968
0.2 cubic foot

The annual reports include a list of applications received for variances and conditional use permits and actions taken. Other Board of Adjustment Annual Reports can be found in the Archives Documents Database.

SMA
Folder List
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1802-F3
Board of Public Works Annual Reports

1908-1991
0.8 cubic foot

There are only two annual reports before 1947: 1908 and 1928. The reports beginning in 1947 are a good source for statistical information; some reports contain almost purely statistics. Information on the types of contracts awarded by the City is available in these reports. They also provide an overview of the main areas of development in the City as they list addresses for Local Improvement Districts and general improvements relating to paving, water mains and sewers, and for other general improvements. The reports also list the members of the Board. Reports from the late 1970s contain information on activities related to cable communications. There is also discussion, in the reports for the 1970s and 1980s, of the Board's work utilizing Women and Minority Business Enterprise.

SMA
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1802-F4
Building Department Annual Reports

1894-1977
0.8 cubic foot

Building Department annual reports date from 1894 to 1977. The earliest reports, from 1894 to 1895, are from the Department of Buildings, Bridges, and Wharves. Reports by the steam boiler inspector are included in the annual reports starting in 1920 when that activity became part of the Building Department. Early reports discuss building construction and inspection; safety concerns are a frequent topic in these reports. The 1921 report from the Superintendent of Buildings lists all property under supervision of the Superintendent. Some reports reflect the economic condition of the City in the context of new construction. Other reports put the City within a national perspective. There is different statistical information for different years. Included is information on permits issued, lists of buildings erected, lists of revenue derived from city property, and maintenance cost of department automobiles. Some reports have organizational charts for the department. The 1934 report contains a useful history of legislation relating to building regulations. Reports in the 1950s discuss new legislation relating to construction. Changes in fire and building codes are also reflected in the reports. Reports in the 1960s and 1970s reflect major building projects, such as the Seattle Center and the Model City Program.

SMA
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1802-F5
City Employees' Retirement System Annual Reports

1930-2008
1.6 cubic feet

Early annual reports contain some narrative prefacing the financial information that comprises the bulk of the reports. Information in the reports includes lists of individuals on the pension and disability rolls. For some years there are both published and unpublished reports. Researchers should also check the Archives Documents Database for other Employees' Retirements System Annual Reports.

SMA
Folder List
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1802-F6
Seattle City Light Annual Reports

1910-2005
1.2 cubic feet

Included with the City Light annual reports are reports for the Municipal Light and Power Plant System dating from 1913 to 1917; these are signed by J.D. Ross. Lighting Department or City Light annual reports date from 1910 to 1985, although reports for some years are missing. For some years there are two reports; some are financial reports, others are comparative or reports outlining highlights of the year addressed to the Mayor and City Council. Beginning in 1911, Lighting Department annual reports contain an historical review, photographs as illustrations, graphs, and statistical information. Many reports include maps and detail power plant development. The reports, although shorter, continue to be well illustrated and to supply statistical information through the 1970s and 1980s. They reflect issues such as conservation and droughts. The 1977 and 1978 annul reports for the City Light Office of Conservation are also included.

SMA
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1802-F7
Civil Service Commission Annual Reports

1894-2004
1.6 cubic feet

Annual reports for the Civil Service Commission. The earliest report, from 1894, is a report of the Labor Commissioner. The Labor Commissioner administered the Public Employment Office, which was part of the Civil Service Commission. Reports from 1896 to the 1920s have appendices that include reports from the secretary, chief examiner, and labor commissioner. The appendices also include information such as labor statistics, rulings, amendments, examinations, including examination questions, and labor issues. The 1899 report includes reports for the years 1897 and 1898. Labor Commissioner reports in the 1890s are very detailed and include information on types and numbers of positions filled, the increase of population due to the gold rush in Alaska, railroad laborers, hop picking, women, and minorities. By the 1930s, the annual report of the Labor Commissioner is presented jointly with the Civil Service Commission report and not as an appendix. These reports include statistical information but not as much narrative as earlier reports. Labor Commissioner reports cease to be a part of the Civil Service Commission reports in 1942 when the Public Employment Office was abolished. Reports in the 1950s begin listing names of examiners used, both inside and outside of City employment. Reports in the 1960s include organizational charts. Beginning in 1970, the reports are much shorter, only including one to two pages of statistical trends, or no statistics, and a few pages of narrative.

SMA
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1802-F8
Department of Community Development Annual Reports

1973-1988
0.2 cubic foot

Community Development annual reports date from 1973 to 1985. The reports review and summarize the year's activities in housing, economic development, environmental management, neighborhood planning, and downtown development. The 1984 to 1985 annual reports include photographs.

SMA
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1802-G1
Department of Design, Construction and Land Use Annual Reports

1979-1999
0.2 cubic foot

The Department of Design, Construction and Land Use (DCLU) annual reports date from 1979 to 1999. The reports include narrative information on projects within DCLU such as preparing the Land Use Code, evaluation of the Master Use Permit process and review of Seattle's shoreline regulations. The reports also include building permit statistics and budget information for the department.

SMA
Folder List


1802-G2
Engineering Department Annual Reports

1899-1990
3.6 cubic feet

Engineering Department annual reports date from 1899 to 1990. The 1909 report of Refuse Destructor No. 1 is also included in this series. This report includes information on composition of refuse, number of tons of refuse burned, temperature, and other statistics. The reports contain detailed information on paving, sewers, bridges, construction, arterial design, and many other types of work. For example, reports in the 1930s contain information on works Progress Administration projects and the 1940 reports contains photographs of the seawall construction along Harbor Avenue Southwest. Separate financial and statistical reports, primarily in the 1950s through the 1970s, follow the annual report. Traffic division reports exist for 1940 to 1975. These reports cover traffic surveys, traffic planning, design, signals, signs and markings, various graphs of traffic accidents, and other information. Sewer Utility reports exist for 1956 to 1958 and Recycling and Waste Reduction reports date from 1983 to 1985.

SMA
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1802-G3
Finance Department Annual Reports

1994
0.2 cubic foot

The 1994 annual report includes an overview of the accounting, policy and administration, revenue and consumer affairs, systems services and treasury divisions.

SMA
Folder List


1802-G4
Fire Department Annual Reports

1895-1994
2.0 cubic feet

Fire Department annual reports date from 1895 to 1960. Early reports include duties performed, statistics, financial information, and ages and names of Fire Department members. Information on alarms responded to includes date, time, location, and financial loss. Causes of fires are also listed, although this information is included in Fire Marshall reports which date from 1904 to 1931. Fire Alarm Superintendent reports are also included with many early Fire Department annual reports. In the 1920s, the reports discuss administrative changes, such as the "Day Off in Eight" system, institution of a School of Instruction, rating systems, calisthenics, and, in Fire Marshall reports, fire prevention work. By the 1940s, the reports are less detailed. City Electrician reports are included in this series and date from 1908 to 1916. Howard Joslyn was city Electrician for these years. Reports include the status of the fire alarm system and the police signal system.

SMA
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1802-G5
Harbor Department Annual Reports

1894-1958
0.6 cubic foot

Annual reports for the Harbor Department, sometimes called Port Warden reports, date from 1894 to 1958; there are gaps between 1922 and 1944. The early reports contain statistics on steam and sail departures and arrivals, foreign imports and exports and inbound and outbound passengers. They also contain reports on waterfront activity and some contain detailed information on type and quantity of imports and exports. Recommendations for the waterfront are also included, such as the need for a harbor patrol, the necessity of a seawall and the replacement of wood buoys with steel ones. The 1922 report is in the "Official Port Book" and contains photographs and other information about the harbor. The reports dating from 1944 to 1958 are brief and contain information on the operations of the department.

SMA
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1802-G6
Seattle-King County Department of Health and Department of Health Annual Reports

1896-1983
1.6 cubic feet

Department of Health or Sanitation and Health Officer Reports date from 1896 to 1947; Seattle-King County Department of Public Health Annual Reports date from 1950 to 1983. Early reports include information on sewer and solid waste in the City as these were issues closely related to health conditions. There are two reports for 1896. One is the annual report of the Department of Sanitation for the first and second districts recording complaints, nuisances, inspections, and condemnations. The second 1896 report is by J. H. Swyney, Sanitary Inspector in the Department of Sanitation of public schools and kindergartens; the report discusses plumbing and sewer systems. The 1899 report as a lengthy narrative preceding the statistical report which includes a list of health related legislation passed during the year, reasons why the Health Officer should not also act as city physician as specified in the Charter, and a discussion of unsanitary localities and mortality statistics. Also included is a report by the quarantine inspector and a report on slaughterhouses. Market Inspectors reports are included in the series and date from 1896 to 1909. Reports from 1905 to 1910 do not contain detailed statistics but include information on contagious disease, food and plumbing inspections, care of the sick poor, and, in the 1910 report, expectoration. Reports for the years 1912 to 1916 are very detailed in both the narrative and statistical sections. The 1932 to 1935 report traces most statistics from 1901 to 1935. The 1939 to 1943 report is a 433-page history and survey of public health in Seattle and includes a brief history of the City and agency histories for the City. Reports in the 1940s and 1950s include information on venereal disease, dog bites, and statistics on the County as well as the City. In 1942, a separate report exists for Firland Sanatorium. Combined reports for King County and Seattle exist beginning in 1947. Beginning in 1983, reports are less detailed.

SMA
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1802-G7
Office of the Hearing Examiner Annual Reports

1983-2004
0.2 cubic foot

Reports exist for 1983 to 1985. They include organization charts, a description of administration and process, and case highlights for the year.

SMA
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1802-G8
Department of Human Resources Annual Reports

1971-1990
0.2 cubic foot

Annual reports for the Department of Human Resources date from 1971-1985. The first report, for 1971-1972, is for the Division on Aging within the Office of Human Resources. Five reports exist for the years 1975 to 1985; they describe programmatic activities within the department.

SMA
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1802-G9
Human Rights Department Annual Reports

1963-1994
0.2 cubic foot

The Human Rights Annual Reports are brief and there are not reports for every year. The 1975 report includes Affirmative Action reviews for each department.

SMA
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1802-H1
Law Department Annual Reports

1894-2006
0.8 cubic foot

Annual reports for the Law Department date from 1894 to 2006. Reports include a review of the year's activities and highlights of cases.

SMA
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1802-H2
Licensing and Consumer Affairs Annual Reports

1973-1988
0.2 cubic foot

The Department of Licenses and Consumer Affairs annual reports date from 1974 to 1990. The early reports are brief and list work done in the area of law enforcement, including weights and measures, new legislation, and special projects, such as searching for a new animal shelter. Later reports provide more complete descriptions of activities in the licensing, animal control, and audit and financial services divisions. One Animal Control Commission report is included, for 1974.

SMA
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1802-H3
Motor Transportation Division Annual Reports

1965-1969
0.2 cubic foot

Motor Transportation Division annual reports date from 1965 and 1969. They include narrative and statistical information relating to automotive services, communications, and warehousing services.

SMA
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1802-H4
Municipal Street Railway System Annual Reports

1919-1937
0.2 cubic foot

The Municipal Street Railway System annual reports date from 1919 to 1936, although reports for some years are missing. Two reports exist for 1919; the second is a report on the finances of the Municipal Street Railway System by the Comptroller. The reports include financial information (in its first year of operation, the System operated at a loss of 8,000) and information on routes, including schedule changes and revenue, as well as other operating statistics.

SMA
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1802-H5
Seattle-King County Office of the Ombudsman and Citizen Complaints Annual Reports

1971-1978
0.2 cubic foot

The annual reports for the Seattle-King County Office of the Ombudsman and Citizen Complaints date from 1971 to 1978. Reports include case summaries, lists of cases by City and County departments, and projects resulting from a high number of complaints regarding a specific issue. There are two reports for 1978; the second relates primarily to criticism of the Police Department's disciplinary process.

SMA
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1802-H6
Department of Parks and Recreation Annual Reports

1894-2003
1.2 cubic feet

The Parks Department Annual Reports date from 1894 to 1984. Included with the early reports are board of Parks Commissioners reports. Progress in various parks throughout the city is recorded as well as suggestions for further improvements. The 1909 report is one of the first to be published and includes photographs, a description of each park, and a report by the first supervisor of playgrounds. Later reports include maps. The 1930 report covers the years 1923 to 1930 and includes a history of the Parks Department and a list of Park Commissioners. Reports include updates on park construction and maintenance projects as well as information on programs and recreational events.

SMA
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1802-H7
Planning Commission Annual Reports

1928-1967
0.4 cubic foot

Early Planning Commission reports address implications of population growth and zoning issues. Post-World War II reports focus on comprehensive planning programs, transportation planning, and density issues.

SMA
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1802-H8
Police Department Annual Reports

1894-2009
1.8 cubic feet

Seattle Police Department Annual Reports date from 1894 to 1985. Reports include a variety of statistics, including cause of arrests, occupations, nativity, and age of persons arrested. Police Court reports, where they exist, are included in this series. Police Telephone and Telegraph System reports are included in some years, as are reports of the Woman's Protective Division. The 1904 report of the Humane Officer is included in this series as well. By 1945, the reports include geographical statistics on crime rates and traffic division statistics by precinct; in 1955 the reports begin to include this information by census tract. Description of the Rehabilitation Camp, later called the Police Department Rehabilitation Project, begins in 1948 and ends in 1961 when the project ended. From the mid-1950s to 1970, the reports consist almost entirely of statistics with little narrative. Only two reports exist for the 1970s. Police Pension reports for 1964 and 1965 are included in this series.

SMA
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1802-H9
Public Utilities Department Annual Reports

1908-1931
0.6 cubic foot

The Public Utilities annual reports date from 1908 to 1931. They include information on railroad franchise applications as well as other franchise obligations, such as street railways, cable lines, power lines, and telephone service. Appendices list related legislation, both pending and passed, relating to public utilities, as well as other statistics on telephone, lighting and heating systems. Weights and Measures are discussed in every report, and some reports include photographs. The 1915 report includes photographs of the Holgate Street Bridge, the Pike Street Footbridge, the Seattle Boulevard Viaduct, the Lander Street Bridge, and the Wheeler Street Bridge. The reports for the years 1918 to 1922 contain discussions of jitney services. In the 1923 report, traffic regulation, speed of street railway transportation, and telephone traffic and gas issues are discussed.

SMA
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1802-I1
Division of Purchases Annual Reports

1922-1974
0.2 cubic foot

The bulk of the annual reports for the Division of Purchases date from 1937 to 1950; there is a report for 1972. The earliest report, for 1922, appears to be a draft. The reports summarize work done during the year and list savings.

SMA
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1802-I2
Seattle Arts Commission and Municipal Art Commission Annual Reports

1958-1984
0.2 cubic foot

Annual reports of the Seattle Arts Commission and its predecessor organization date from 1956 to 1984; researchers should note there is a gap from 1962 to 1980. Early reports discuss goals of the Commission and actions taken. Reports from the 1980s include organization charts, descriptions of the One-Percent-For Art projects, the Artists-in-the-City Program, and the Neighborhood Arts Program, among others.

SMA
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1802-I3
Seattle Center Annual Reports

1970-1984
0.4 cubic foot

From 1966 to 1974, the Seattle Center annual reports include organization charts, financial information, and attendance figures. Also included are maps of the grounds and brief facility profiles. From 1974 to 1984 the reports are much briefer, including accomplishments, repairs and improvements, and other brief highlights.

SMA
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1802-I4
Seattle Housing Authority Annual Reports

1940-2004
0.4 cubic foot

The Seattle Housing Authority Annual Reports are a resource for housing data in Seattle, both visual and textual. Yesler Terrace, defense housing, and the turnkey construction program are covered in the reports.

SMA
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1802-I5
Seattle Public Library Annual Reports

1894-2004
0.4 cubic foot

The Seattle Public Library annual reports date from 1894 to 1985. There are not annual reports for every year in this record series and there is a large gap between 1967 and 1985. Reports from the library board and those from the librarian are both included in this record series. Early reports discuss the financial status of the library, physical location, circulation, acquisitions, policies, and contributions. The 1896 report states that "the reading of wholesome fiction...is rest to the weary, illumination to the perplexed, a cure for selfishness and narrow mindedness, and an inspiration to a fuller and better life." Later reports include information on the development of a technology division, the library's efforts towards meeting wartime needs, and selected statistics, among other topics. Beginning in 1939, photographs of library activities are included in some reports. The 1959 to 1960 report includes floor plans for the new building. The 1958 annual report of the Municipal Reference Library is also included in this series.

SMA
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1802-I6
Seattle Transit System Annual Reports

1940-1971
0.4 cubic foot

The annual reports of the Seattle Transit System date from 1940 to 1971. The early reports contain information on changes in public transportation, such as taking out rail cars and putting in trolleys or buses. The reports contain statistics on accidents and passengers as well as information on fare structure, lines, and other issues. The reports during the 1940s are engineering reports from outside companies. In the 1950s, the reports are almost entirely statistical. In the 1960s the reports contain brief narratives but are primarily statistical.

SMA
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1802-I7
Department of Streets and Sewers Annual Reports

1895-1931
0.4 cubic foot

The Streets and Sewers Annual Reports date from 1895 to 1931, although there is not report for every year in this series. the earliest report, for 1895, is an itemized list of new construction for the year. The next report, for the year 1903, is a breakdown of costs for the department, including dollars spent for repairing, cleaning, and supplies, for paved streets, planked streets, dirt streets, and other areas. The 1904 report includes both narrative and statistics, and includes reports of the street inspector, sidewalk inspector, sewer inspector, and a report on work of the chain gang. The 1905, 1908 and 1909 reports are primarily statistical; the 1908 report includes suggested amendments to ordinances relating to streets and sewers, such as moving buildings through any public place. Reports from 1896 to 1900 include parks. Discussion of the benefits of paving streets and the problems of planked roads, runs through these reports. Reports in the 19-teens have more narrative than earlier reports and discuss the huge increase in motor driven vehicles and the implications for the department as well as the effect of war activities on streets and sewers. Reports in the 1920s continue to have narrative and many statistical reports. Root bound sewers, snow storms are some of the issues that arise. Maintenance and repair costs are a constant theme throughout the reports. The last report in this series is 1931.

SMA
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1802-I8
Suggestion Award Board Annual Reports

1952-1991
0.2 cubic foot

Annual reports for the Suggestion Award Board date from 1952 to 1983 although reports do not exist for every year. Reports include membership of Board and lists of employee suggestions.

SMA
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1802-J1
Treasurer Annual Reports

1907-1985
0.4 cubic foot

The Treasurer annual reports date from 1907 to 1985 and detail cash transactions for the City. In the 1980s the reports are published and include photographs and some text, in addition to financial statistics.

SMA
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1802-J2
Water Department Annual Reports

1894-1995
1.4 cubic feet

The annual reports date from 1894 to 1972. Reports for the Department of Lighting and Water are included in this series until 1910. Early reports include statistics on pumping stations and reservoirs. Beginning in 1922, reports include maps, photographs, and an index to exhibits. From 1930 to 1959 reports are published every year. Beginning in 1972, statistical information is published separately.

SMA
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1802-J3
Office of Women's Rights Annual Reports

1975-1995
0.2 cubic foot

The annual reports include program overviews, Affirmative Action activities, enforcement activities of the Fair Employment Practices Ordinance, and a description of the activities of the Women's Commission.

SMA
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1802-J4
Municipal Court Annual Reports

1945-2000
0.4 cubic foot

Municipal Court annual reports date from 1945 to 1996 and include Traffic Court reports, also called Judicial Department reports or Traffic Violations Bureau reports, and Municipal Court data. The reports include brief financial and statistical information. Beginning in 1974 the reports are published and contain more narrative regarding the activities and organization of the Court.

SMA
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1802-J5
Lands under the Supervision of the Superintendent of Buildings Reports

1912-1968
0.4 cubic foot

A City Charter amendment in 1908 required the Superintendent of Buildings to make a quarterly report to the City Council regarding public property under his supervision. This series is comprised of the fourth quarter reports. The content of the reports varies over time. In general, the reports include the legal description of the property and its use. In some cases, the value of the property is included. A few of the early reports list revenues generated by the property. And in many cases, the Superintendent only reported on new properties added to City ownership during the reporting period.

SMA


1802-J7
Office of the Comptroller Annual Financial Reports

1890-2007
4.0 cubic feet

Annual reports for the Comptroller date from 1890 to 1988; after 1978, annual reports on the financial condition of the City were known as Comprehensive Annual Reports. This change reflected, in part, the implementation of a computer program, the Central Financial Management System. Researchers should note that there is a separate record group for the Department of Finance. The earliest reports contain disbursements and receipts by fund and department. Beginning in 1895, some reports include more narrative. The 1896 report of the License Department is included, as it was part of the Comptroller's Office. Reports in the early 1900s include lists of City property and real estate. Published and unpublished reports appear for some years; in these cases the published report has the more complete financial statement. In 1932, annual reports for the Weights and Measures Division begin to be a part of the Comptroller's report because the Department of Public Utilities was discontinued and the Weights and Measures Division, which had been a part of that Department, was transferred to the Comptroller's. Reports in the late 1950s through the 1970s include organization charts for City government.

SMA
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1802-J8
Adolph Krug Audit Records

1891-1916
0.25 cubic foot

Adolph Krug was elected City Treasurer in 1892. On September 12, 1893, he left town with over $100,000 in City funds. The City hired legal assistance three days later in an effort to find Krug and recover the funds. Ordinance 3029 passed on September 27, 1893, providing for his prosecution, and noted that $295,292.70 was entrusted to Krug "over and above all sums lawfully paid out by him as said City Treasurer." The money was deposited in banks, loaned, converted to cash, and some of it spent. The amount missing totaled approximately $125,000. Krug was arrested on October 31, 1893 with five other businessmen and indicted for "using public money in a manner not authorized by law."

Krug was tried and convicted in March 1894 of one count of using $10,000 for profit and sentenced to seven years hard labor. While Krug appealed his case up through the U.S. Supreme Court, he remained free; he was arrested in 1897 to begin his sentence as he started an appeal in the federal courts. The majority of the deficit was addressed through cash, notes, and warrants turned over by the bondsmen, with real estate covering the balance.

The records in the Krug investigation and audit are from Clerk/Comptroller File 47439 and include warrants, correspondence, and reports.

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1802-K1
WTO Accountability Review Committee Document Catalog

1999
25.2 cubic feet

The catalog contains detailed information on over 13,500 documents assembled by the staff of the Seattle City Council WTO accountability Review Committee concerning the World Trade Organization Ministerial Conference in Seattle in November and December, 1999. The documents themselves are not available in electronic form, but are available in the Seattle Municipal Archives and the Seattle City Clerk's Office. The Clerk File is 304446. An overview of Committee work and chronology of WTO events is available online.

SMA


1802-K4
Cedar River Watershed Cooperative Agreement Records

1961-1987
2.4 cubic feet

Seattle began exploring the use of the Cedar River as a water source in the 1890s. A dam was built at Landsburg and water sent through a 29-mile pipeline to reservoirs in Seattle’s Volunteer Park and Lincoln reservoirs. The first water from the Cedar River was delivered to Seattle in 1901. A second pipeline was built in 1909 and a third in 1923. In 1924, the City began the process of managing the watershed with the goal of ensuring water quality for the long term. In 1962, landowners signed the Cedar River Watershed (CRWS) Cooperative Agreement, which set up a process of land transfers that resulted in Seattle's complete ownership of its watershed lands. This led to further procedures for fire protection and public access control. In 1996, the USDA Forest Service ceded its watershed land to the City, which gave Seattle final and sole ownership of the entire watershed.

The CRWS Cooperative Agreement Records consist of official records documenting this process of land transfers, including minutes of annual meetings, easements, permits, joint road projects, and maps and drawings. These records were filed with the Office of the City Clerk and are available in microfilm as CF 247243.

SMA
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1802-L1
Air Pollution Control Advisory Board Minutes

1955-1967
0.2 cubic foot

The Air Pollution Control Board was created by resolution in 1955. In 1958, resolutions abolished this board and created the Air Pollution Control Advisory Board. This was disbanded in 1967 with the creation of the Puget Sound Air Pollution Control Agency. Both boards were responsible for studying air pollution and advising the City Council on methods and legislation to combat the problem. Meeting minutes document members in attendance and topics discussed. Much of the dialogue centered on state and local air pollution control legislation. Trash incinerators were also discussed at length. Other topics covered in the minutes included inspections, pollution-related court cases, air sampling, and Cleaner Air Week.

SMA
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1802-L2
Board of Adjustment Public Hearing Minutes

1957-1980
1.6 cubic feet

The Board of Adjustment minutes contain the proceedings of public hearings before the Board to consider and take action on special exceptions, conditional uses, and/or variance permit applications under provisions of the City's zoning ordinance and applicable provisions of the sign control ordinance. It is noted in the minutes that the Board personally viewed all properties concerned prior to the hearing. The minutes contain a statement naming the applicant and describing the permit request and property affected; a detailed account of the testimony by supporters and opponents of the application and subsequent questions by the Board and statements by staff to the board; and the action taken by the Board.

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1802-L3
Building Code Advisory Board Minutes

1954-1972
0.4 cubic foot

The Building Code Advisory Board was established by ordinance in 1953 to provide public review and comment on a major revision to the city’s building code. It continued to research code issues and give recommendations to the City Council throughout its existence. Board members included architects, engineers, contractors, building managers, and representatives from organized labor and the general public. In 1992, the board merged with the Electrical Code Advisory Board to become the Construction Codes Advisory Board. Meeting minutes detail board members’ discussions on building codes related to a wide variety of areas, including ventilation, electric wiring, structural stability, plumbing, and exits.

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1802-L5
City Employees Retirement System Board of Administration Minutes

1953-1992
0.8 cubic foot

The Board of Administration of the City Employees Retirement System (CERS) oversees the city’s pension program for its employees. The retirement system, including its Board of Administration, was established by ordinance in 1929. Meeting minutes discuss benefits, insurance, investments, disability stipends, and program administration.

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1802-L6
Fire Fighters' Pension Board Minutes

1942-2003
2.4 cubic feet

The Fire Fighters' Pension Board was responsible for oversight of the Fire Fighters' Pension Fund, which was established by ordinance in 1909. It was originally called the Firemen’s Pension Fund Board, then changed its name to the Firemen’s Disability Board in 1970. It was renamed the Fire Fighters’ Pension Board in 1976. Minutes document attendees and topics discussed. Board business primarily concerned consideration of specific claims, but also covered some policy issues such as physician retainers, investments, and insurance coverage.

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1802-L7
Human Rights Commission Minutes

1963-1968
0.2 cubic foot

The 12-member Human Rights Commission was established in 1963 to promote equality and understanding among Seattle residents, and to study, investigate, and recommend actions in regard to discrimination based on race, color, religion, and national origin. The Commission was appointed by the mayor and reported to the Executive Department.

The Commission's first task was to draft an open housing ordinance; these minutes reflect the first proposal for such an ordinance and cover the period through the successful passage of the open housing ordinance in 1968. In 1969, with creation of the Human Rights Department, the Commission's function became more advisory. It makes recommendations to the Department and conducts hearings relating to housing and employment discrimination.

SMA


1802-L8
Library Board of Trustees Minutes

1953-2003
2.6 cubic feet

The 1893 city charter established a Library Commission made up of five commissioners, at least two of whom were to be women. Around 1908 the name was changed to the Library Board of Trustees. The board’s five members are appointed by the Mayor and serve five-year terms. The Board of Trustees is the Seattle Public Library’s governing body, overseeing the library’s administration and making decisions regarding its operations. It controls library finances and property, sets policy, and employs the city librarian. Minutes include periodic reports on circulation and acquisitions, as well as the number of new library cards issued. Also listed are appointments of professional and non-professional staff. Much discussion centered on the library’s finances, reviewing expenditures and setting priorities for the Library Fund. Another major topic was facilities planning, including proposed new branches, renovation and addition needs, and design proposals by architects. Other topics covered included bookmobile service, the Friends of the Library, security, community relations, and programming.

SMA
Folder List


1802-L9
Pacific Science Center Foundation Minutes

1965-1969
0.2 cubic foot

The Pacific Science Center began as the Science Pavilion during Seattle’s 1962 World’s Fair, and became a science museum after the fair concluded. The Foundation, made up of community members, oversaw the activities of the museum. Meeting minutes cover topics such as exhibits, finances, awards, membership, and programs and events.

SMA
Folder List


1802-M1
Police Pension Board Minutes

1919-2003
2.2 cubic feet

The Police Pension Board was responsible for oversight of the Police Relief and Pension Fund, which was established by ordinance in 1909. Minutes document topics discussed and detail attendance by board members and staff. Board business primarily concerned consideration of specific claims, but also covered some policy issues such as Medicare, alcohol treatment, hearing aids, and health insurance coverage.

SMA
Folder List


1802-M2
School Traffic Safety Commission Minutes

1976-1989
0.2 cubic foot

The School Traffic Safety Commission was established in 1975, charged with advising the Mayor and City Council on issues relating to school traffic safety. The commission also served as a liaison between the city and the Seattle Public School District. Minutes cover such topics as crosswalks, school buses, crossing guards, traffic signals, and safety education.

SMA
Folder List


1802-M3
Traffic Advisory Commission Minutes

1954-1963
0.2 cubic foot

The Traffic Advisory Commission discussed issues relating to traffic safety and congestion. This collection consists of minutes of the commission detailing members present and issues considered. Topics covered include bridge openings, traffic signals, pedestrian safety, street classification, parking, traffic congestion, and transit service.

SMA
Folder List


1802-M5
Seattle-King County Youth Commission Minutes

1962-1970
0.2 cubic foot

The Seattle-King County Youth Commission was established in 1964 to advise the elected officials of Seattle and King County on issues such as juvenile delinquency and youth recreation. It also coordinated citizen input on these issues and served as a youth advocacy group. The commission consisted of 22 members, 11 appointed by the Mayor and 11 by the King County Executive. Membership was made up of eight youth, four representatives from youth agencies, four representatives from funding sources, and six community members. It was abolished in 1977. The commission’s predecessor was the Municipal Advisory Commission on Youth (MACY). The collection consists of minutes of the commission, detailing its work on programs and employment for youth. Also includes minutes of the Municipal Advisory Commission on Youth for 1962 and 1963. Youth employment was a major focus of the commission; minutes document discussions of job counseling and training programs. Drug use was talked about at length, including the extent of use among youth and the areas where drugs were most available, along with recommendations for drug-related education and legislation. Issues discussed relating to juvenile delinquents included recidivism, detention center overcrowding, and caseloads for parole officers. Other topics covered in commission meetings included coffeehouses, dropouts, youth recreation, and curfews.

SMA
Folder List
Finding Aid


1802-M7
Electrical Code Advisory Board Minutes

1963-1974
0.2 cubic foot

The Electrical Code Review Board was established by ordinance in 1964; its name was changed to the Electrical Code Advisory Board in 1969. It provided the City Council with research and recommendations for proposed changes to the building code. The board merged with the Building Code Advisory Board in 1992 to become the Construction Codes Advisory Board. Meeting minutes discuss issues including electrical equipment, inspections, and enforcement issues.

SMA


1802-M8
Fire Prevention Code Advisory Board Minutes

1957-1966
0.2 cubic foot

Resolution 17432 established the Fire Prevention Code Advisory Board in 1957. Its 15 members were chosen from groups including the American Institute of Architects, the Seattle Chamber of Commerce, the Washington Natural Gas Association, and city agencies such as the Building Department and Fire Department. The Board was initially asked to recommend updates to the city's 1930 Fire and Explosion Hazard Ordinance. Over the years, it continued to study fire-prevention issues and make recommendations to the City Council. In 1995, the board was dissolved and replaced by a new Fire Code Advisory Board. Meeting minutes cover issues including storage of flammable liquids, fire protection equipment, fireworks, and maintenance of exits.

SMA


1802-M9
Urban Renewal Advisory Board Minutes

1958-1961
0.2 cubic foot

The Urban Renewal Advisory Board was established in 1958 to assist the city's new Urban Renewal Coordinator in developing a program to rehabilitate and redevelop "blighted areas" in Seattle. The Board was made up of representatives of agencies including the Building Department, the Parks Department, the School District, Public Health, and the Seattle Housing Authority. Minutes show that the Board talked about specific areas (such as the Yesler-Atlantic neighborhood) as well as more general issues such as parks, traffic, housing, and street lighting.

SMA


1803-01
Annexation Records

1939-1960
1.0 cubic foot

Records concerning annexations to the City of Seattle during the 1940s and 1950s. Includes petitions, area maps, correspondence, ordinance copies, taxation calculations, and personal notes. Principal annexed areas are Arbor Heights, Ballard Tidelands, Blue Ridge, Lake Ridge, Maple Leaf, Northgate, Roxbury, Sand Point, Turner, and West Seattle. Also includes annexation studies by the Engineering Department and the Municipal League.

SMA
Folder List


1803-02
Annexation Certificates

1908-1909
0.4 cubic foot

Certification by the Secretary of State that abstracts of proceedings relating to annexation have been filed with the State. Includes abstracts of Seattle City Council meetings, petitions, resolutions, ordinances, and votes cast in annexation elections.

SMA


1803-03
Financial Statements of Annexed Cities

1907
0.2 cubic foot

Statements of financial condition of Ballard, Columbia, South Park, and West Seattle at the time of annexation of the City of Seattle. Included are statements regarding local improvement districts, municipal bonds, funds, and balance sheets.

SMA


1803-04
Deeds to City Property

1893-present
30.4 cubic feet

Deeds to the City providing legal evidence of property ownership by the City. Includes quit claim deeds, warranty deeds, leases, easements, deeds of dedication, and other property instruments. Records are incomplete for deeds numbered 1-5900.

SMA/RA
Indexes


1803-05
Index to Deeds and Easements

1884-present
3.0 cubic feet

An automated index is maintained by the Office of the City Clerk. It includes deed or easement number, date filed with the City Clerk, King County recording number, authorizing City ordinance number, name of the grantor, and legal description of the property. The old manual back-up indexes (1884-1992) include volumes that record deeds alphabetically by plat or township/range coordinates. Entries include file number, grantor, type of instrument, property description, ordinance number, date, and remarks. Index cards beginning in 1970 include the same information.

SMA


1804-01
Local Improvement District Project Records

1881-1999
109 cubic feet

Project files for street, sewer, and other improvements funded by assessments against property benefiting from improvement. Files include specifications, bids, contracts, notices of assessment, bonds, majority petitions, payment statements, affidavits of publication, estimates of cost, certificates of completion, protests against assessments, drawings, and City Council committee reports. Arranged by LID number after 1891 and alphabetically for earlier years.

SMA
Index


1804-02
Local Improvement District Indexes

1891-1910
2 volumes

One volume indexes LIDs 1-2178 alphabetically by street name and numerically for numbered streets. It provides the LID number and a description of the improvement. The second volume indexes LIDs 1-2333 and refers to the volume and page number of the City Council minutes in which the respective LID is mentioned. Also see the streets index in the Ordinance/Resolution Card Index.

SMA


1804-03
Local Improvement Register

1891-1966
2 volumes

This numerical listing of LIDs includes LID number, street value, and approving ordinance and resolution numbers.

SMA


1804-04
Local Improvement District Tracking Cards

1891-1999
3.0 cubic feet

Since 1966, cards include LID number; site of and type of improvement; all resolutions, ordinances, and comptroller files relating to the LID; and date of assessment roll filing. Arranged numerically.

SMA


1804-05
Majority Petitions

1903-1947
4.0 cubic feet

Petitions for street improvements containing signatures of sixty percent or more of affected property owners approving of work to be done. Includes report of BPW giving estimate of cost, amount of assessment against property, and total aggregate assessed real estate. Also included are drawings, protest petitions, and City Council committee reports.

SMA


1804-06
Board of Public Works Reports

1900-1951
11.0 cubic feet

Indefinitely postponed local improvement district files containing documents generated up to the time the LID was postponed. Includes copy of resolution declaring intent for improvement, estimate of cost, area map, City Council committee recommendation for postponement, and notice of hearing on proposed improvement. Arranged by resolution number.

SMA
Box List


1804-07
Assessment Roll Index

1891-1911
1 volume

Index to Treasurer's Local Improvement District assessment rolls including districts for the annexed cities. Contains alphabetical listing of street or addition, district number, ordinance, and assessment roll volume number.

SMA


1804-08
Record of Petitions for Street Improvements

1892-1906
2 volumes

Engrossed petitions for street improvements with reports by City Council committees. Includes street name, ordinance number authorizing improvement, petition text, names of petitioners, date, estimated cost as provided by the City Engineer, and certification of majority. Also includes an index by street name to page number of volumes and authorizing ordinance.

SMA


1804-09
Local Improvement Record

1899-1903
2 volumes

Register of local improvements arranged by LID number. Includes portion of street to be improved, nature of improvement, authorizing ordinance number, estimated cost, amount of bond, total assessment, bid opening and contract award dates, name of contractor, time for completion, and general information regarding assessment rolls and financing bonds.

SMA


1805-01
Franchise Records

1889-1906
0.4 cubic foot

Correspondence, ordinances, agreements, and franchise statements relating to franchise granted by the City for street railways, railroad right--of-ways, and utilities. Includes some franchises of the City of Ballard. Arranged by file number. Index volume included with records lists franchise recipient, ordinance number when included, and file number.

SMA
Index with Records


1805-02
Register of Franchise Reports

1898-1911
4 volumes

Annual franchise statements required by Ordinance 4953. Includes name of franchise holder, character of franchise, length, date granted, to whom originally granted, date transferred if applicable, whether holder is person or corporation, owners/officers, ordinance granting franchise, and comments. Franchises include telephone and telegraph, railroads, electric street railway, water systems, electric power lines, gas lines, and fire alarm systems among others.

SMA


1806-01
Investigation of Police Payoffs and Bribes

1970-1971
0.2 cubic foot

Newspaper clippings related to grand jury investigations and subsequent indictment of City and County police and public officials for bribery, extortion, and racketeering. Includes copies of indictments and an internal 1970 task force report, "A Probe into the Illegal Payoff System and Actions of Bribery within the Seattle Police Department."

SMA
Folder List


1810-00: Clerical Department

The Clerical Department was established by the 1890 City Charter and incorporated the duties of the City Clerk. The Clerk maintained the complete record of City Council meetings, had custody of public records filed with the City, and the original rolls of ordinances. The 1896 City Charter designated the Comptroller the ex-officio City Clerk. This provision effectively abolished the Clerical Department although it remained a Department in name until abolished by the 1946 City Charter.



1810-01
Correspondence

1896
1 volume

Correspondence of Comptroller Will H. Parry in his capacity as City Clerk. Includes an index. Also included in the volume is an inventory of records and equipment stored in the City Clerk's records' vaults.

SMA


1810-02
R.F. Stewart Correspondence

1894-1896
0.2 cubic feet

Correspondence relating primarily to Council support functions of the City Clerk. The bulk of the material is outgoing correspondence reporting on actions taken by City Council. Principal correspondents include the Board of Public Works, City Comptroller, Corporation Counsel, and Reginald H. Thomson, then City Engineer.

SMA
Container List